Portuguese Bend Community Association
Minutes of the Board Meeting
March 1, 2004

The regular meeting of the Board of Directors of the Portuguese Bend Community Association was called to order at 7:30 p.m. at the Ladera Linda Community Center.

Board Directors Present: N. Siegel, T. Kelly, C. Himelwright and Casey Porter, Secretary/Treasurer: C. Jones

Approval of Minutes: The minutes of the previous meeting were accepted as written.

Treasurer’s Report: Motion was made, seconded and unanimously carried to approve the treasurer’s report.

Correspondence: A letter was received from the City Attorney regarding access to York property.

Public Works West: Nothing to report.

Public Works East: C. Himelwright has been patching on the east side of the community, major work to begin in the spring on Tangerine, Limetree and Sweetbay at Peppertree.

Access Control: No problems. Speeding in the community will be monitored through the Sheriff’s Dept.

Roadsides West: No report

President’s Report: Deferred to the New Business agenda item.

City Liaison/RDA: The City’s DEIR/NCCP is complete and available in the web for viewing. The Wayfarer’s Chapel lighting was approved but with maximum 50 watt bulbs.

Old Business: T. Kelly: There are 2 sewer contracts; both require annual maintenance work be performed. The grinder pumps are to be service annually, and 25 % of the lines for the collecting system & lift stations are to be cleaned annually. The City has promised Tim copies of both contracts by next month. A letter from Sharon Nolan was discussed, in which she indicates that real estate agents sometimes find that their clients are confused by what seem at times to be potential differences between written standards (e.g. the CC&Rs and the Architecture Standards) and what they interpret that they are seeing as they drive around the community, and also by some people having access to older, unamended, versions of the Architecture Standards. Discussion followed.

New Business: The Board discussed the following the Architecture Committee, collecting comments both from board members and from the audience. The following were the principle issues raised:

Architecture committee issues raised at 3-1-2004 board meeting:

• Some people submit their plans to the PBCA architecture committee, but it appears that some don’t
• Confusion can result from the fact that the City of RPV and the PBCA have different standards
• Size and membership of the committee – we are down to two members at presen
• Are the actions of the Architecture Committee covered by the PBCA directors insurance?
• How does the Architecture Committee receive directions from the board? After all, they are not elected, but the board is.

These issues will be discussed further at the next meeting.

Architecture Committee: No report of activity. It was recommended that the number of members on the committee be increased from 3 to 5, with 2-3 representatives from each area.

Audience Participation: The mud puddle at Narcissa and Vanderlip is filling the drain; C. Himelwright will inspect. Trimming of trees on private property was discussed. Speeding on Ginger Root and in the community in general was discussed. A speed meter or patrol on Ginger Root will be considered.

Adjournment: The meeting was adjourned at 8:30 p.m.

March 1, 2004
Respectfully submitted, Cassie Jones