Minutes of the Portuguese Bend Board of Directors October 6, 2008 Called to Order: 7:05 p.m. by Kelly Present:Cooper, Burt, Himelwright, Kelly Minutes of September 8, 2008 approved. Treasurer’s report: August & September 2008 approved Correspondence: Received letter from Madeleine McJones. We asked to have Madeleine attend Board meeting to address concerns. Board is willing to meet with MadeleineMcJones privately. How will correspondence be dealt with in the future. Letters vs. meetings? Roads and Public Works East: Road needs work. Chuck Himelwright to meet with contractors and obtain bids for the necessary work. Roads and Public Works West: Nothing to report. Roadsides: West & East: Sprinkler system needs repair and removal of tumble weed along side of road. Peppertree needs addressing.. Access Control: Himelwright will place box and cameras will be installed next week. President’s report: none Old Business:: None New Business:Motion made by Tim Kelly, seconded by Chuck Himelwright and moved to change gate code effective November 2, 2008 and notify vendors of code change. Motion made by Tim Kelly, seconded by Pat Burt and moved to change gate code twice a year. New sticker decals annually to be implemented for access. Phone directory request and consent form to be sent to all members of the association. Audience: Gordon Leon will serve as the new advocate to manage the progress of the Monk appeals and how it will affect the community. Meeting adjourned at 8:10 p.m. Next meeting : Monday, November 3, 2008, 7:00 pm Ladera Linda Respectfully submitted, |