DISCLAIMER

The following City Council agenda includes text only version of the staff reports associated with the business matters to be brought before for the City Council at its Regular Meeting of this date. Changes to the staff reports may be necessary prior to the actual City Council meeting. The City Council may elect to delete or continue business matters at the beginning of the City Council Meeting. Additionally, staff reports attachments, including but not limited to, pictures, plans, drawings, spreadsheet presentations, financial statements and correspondences are not included. The attachments are available for review with the official agenda package at the Reception area at City Hall as well as the Palos Verdes public libraries.

...end of disclaimer...

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This agenda has been prepared to provide for the orderly progression of City business. Detailed staff reports on specific items are posted in the hallway for public viewing. The City Council wants to hear your comments, however, to run the meeting efficiently, please observe the following rules when you participate in the meeting.

Please try to submit your REQUEST TO ADDRESS THE CITY COUNCIL form to the City Clerk prior to the start of the meeting. You will be called at the appropriate time to make your remarks.

For the sake of efficiency, the City Council agenda is divided into several sections:

Consent Calendar: This section consists of routine items which, unless a request has been received from the public, council or staff to remove a particular item for discussion, are enacted by one motion of the City Council. If you wish to speak to any Consent Calendar item(s) you will be limited to three minutes.

Public Hearings: This section is devoted to noticed hearings. Although the normal time limit is three minutes for each speaker, the Mayor may grant additional time to a representative speaking for an entire group; however, this should not discourage anyone from addressing the City Council individually.

Regular Business: This section contains items of general business and you will be allowed three minutes to speak on any item.

Public Comments: This part of the agenda is reserved for making comments on matters which are NOT on the agenda. If you have submitted a request to speak, you will be called by the City Clerk at the appropriate time and you may speak for up to three minutes. Please limit your comments to matters within the jurisdiction of the City Council. Due to State law, no action can be taken on matters brought up under Public Comments. If action by the City Council is necessary, the matter may be placed on a future agenda or referred to staff, as determined by Council.

Please make your remarks at the lectern microphone and direct your comments to the City Council and not to the staff or the public.

Conduct at the Council Meeting: The City Council has adopted a set of rules for conduct during City Council meetings. The following is an excerpt from those adopted Rules of Procedure:

Section 6.3The Mayor shall order removed from the Council Chambers any person(s) who commits the following acts at a regular or special meeting of the City Council:

1.Disorderly, contemptuous or insolent behavior toward the Council or any member thereof, tending to interrupt the due and orderly course of said meeting.

2.A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting.

3.Disobedience of any lawful order of the Mayor which shall include an order to be seated or to refrain from addressing the Council.

4.Any other unlawful interference with the due and orderly course of the meeting.

1.Minutes. (Drasco)

Recommendation: Approve the minutes of October 17, 2000.

2.Claim Against the City by Mr. and Mrs. Kikuo Arai. (Drasco)

Recommendation: Reject the claim and direct the City Clerk to notify the claimant.

3.Claim Against the City by Louise Sucher. (Drasco)

Recommendation: Reject the claim and direct the City Clerk to notify the claimant.

4.Health Insurance Contributions. (Petru)

Recommendation: ADOPT RESOLUTION NO. 2000-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AMENDING THE CITY’S MAXIMUM MONTHLY CONTRIBUTION AMOUNTS FOR EMPLOYEE MEDICAL INSURANCE PREMIUMS.

5.Request for City Grant from the South Bay Chamber Music Society. (Petru)

Recommendation: Award a grant in the amount of $1,000 to the South Bay Chamber Music Society.

6.September 2000 Treasurer’s Report. (Burton)

Recommendation: Receive and file.

7.Register of Demands. (McLean)

Recommendation: ADOPT RESOL. NO. 2000-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

8.Purchase of software and support service for the Public Works Department and the City Manager’s Office. (Allison)

Recommendation: (1) Authorize the Mayor and City Clerk to execute a purchase agreement with CarteGraph Inc. for a not to exceed amount of $18,600 for software, support, and related services. (2) Authorize the Mayor and City Clerk to execute an agreement with PV on the Net in an amount not to exceed $5,000 for services related to the installation and training of new software.

9.Conservation Easement at Shoreline Park. (Lynch)

Recommendation: Approve the conservation easement in favor of the Department of Fish and Game that is attached to this report and authorize the Mayor to execute the easement so that it can be forwarded to the Fish and Game Department and subsequently accepted by the State Fish and Game Commission.

PUBLIC COMMENTS: (at approximately 8:40 P.M.)

(This section of the agenda is for audience comments on items NOT on the agenda.)

10.Letter from the View Restoration Commission Requesting Payment of Travel Expenses to Attend the Annual Planners Institute in Monterey. (Royce Ursu)

Recommendation: Review and discuss the View Restoration Commission’s letter dated October 5, 2000 and make a determination regarding their request.

11.Holiday Appreciation Reception. (Evans)

Recommendation: Select a date for the annual holiday appreciation reception for City Committee Members, Commissioners, and Staff Members.

ORAL CITY COUNCIL REPORTS: (This section designated to oral reports from councilmembers who wish/need to report on Council assignments.)

ADJOURNMENT: Adjourn to a time and place certain only if you wish to meet prior to the next regular meeting.

1.Minutes. (Drasco)

Recommendation: Approve the minutes of October 17, 2000.

2.Claim Against the City by Mr. and Mrs. Kikuo Arai. (Drasco)

Recommendation: Reject the claim and direct the City Clerk to notify the claimant.

TO:HONORABLE MAYOR & COUNCILMEMBERS

FROM:DEPUTY CITY CLERK

DATE:NOVEMBER 8, 2000

SUBJECT: CLAIM AGAINST THE CITY BY MR. & MRS. KIKUO ARAI

Reject the claim and direct the City Clerk to notify the claimant.

This claim stems from the revocation of a building permit issued to the claimants for work to be done at 5987 Peacock Ridge Road, #110.

Carl Warren & Co. has investigated this matter and has advised the City to reject the claim.

Respectfully submitted,

Jackie Drasco, Deputy City Clerk

Reviewed:

Les Evans, City Manager

3.Claim Against the City by Louise Sucher. (Drasco)

Recommendation: Reject the claim and direct the City Clerk to notify the claimant.

TO:HONORABLE MAYOR & COUNCILMEMBERS

FROM:DEPUTY CITY CLERK

DATE:NOVEMBER 8, 2000

SUBJECT: CLAIM AGAINST THE CITY BY LOUISE SUCHER

Reject the claim and direct the City Clerk to notify the claimant.

The claimant in this matter alleges that while stepping off a curb into a parking lot at a City park, she fell and sustained injuries.

Carl Warren & Co. has visited the site and investigated this matter and has advised the City to reject the claim.

Respectfully submitted,

Jackie Drasco, Deputy City Clerk

Reviewed:

Les Evans, City Manager

4.Health Insurance Contributions. (Petru)

Recommendation: ADOPT RESOLUTION NO. 2000-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AMENDING THE CITY’S MAXIMUM MONTHLY CONTRIBUTION AMOUNTS FOR EMPLOYEE MEDICAL INSURANCE PREMIUMS.

DATE:NOVEMBER 8, 2000

Adopt Resolution No. 2000- ; amending the City’s maximum monthly contribution amounts for employee health insurance premiums.

Since 1974, the City has paid the monthly medical insurance premiums for its full-time employees and, although staff has been unable to determine the exact date, the City has also paid half of an employee’s dependent coverage at least since 1979. In the current benefits package, which has been in effect since 1997, the City pays the full cost of the full-time employee’s and any participating Councilperson’s medical, dental, vision and mental health insurance benefits. The City also pays up to 50% of the cost of medical, dental and vision insurance benefits for eligible dependents (the flat rate for mental health paid per employee also includes all dependents). With the creation of job sharing in 1998, where two employees share the job responsibilities equivalent to one full-time position, the City pays up to 50% of the cost of medical, dental, vision and mental health insurance benefits for each job share employee. The City also pays up to 25% of the cost of medical, dental, vision and mental health benefits for a job share employee’s eligible dependents. Although not considered health benefits, the City also pays the full cost of every employee’s life insurance and accidental death and dismemberment insurance.

Since 1997, the City has contracted with CalPERS to provide medical benefits to its full-time employees and participating Councilmembers. As required by the contract with CalPERS, the Council adopted a Resolution establishing maximum contribution rates for health care insurance. The "maximum contribution rate" is the maximum amount that the City will pay in total health insurance premiums per employee per month. Adding up premium costs of the most expensive medical, dental, vision and mental health plans offered by City derives the amount. The medical insurance premium makes up the largest percentage of the total contribution rate. The City has used the most expensive plans to establish the contribution rate in order to allow participants the maximum amount of choice in selecting their health benefits. However, not everyone chooses the most expensive plans. For example, only seven employees are currently enrolled in the most expensive medical plan.

As health insurance premiums have increased from year to year, the City has adopted subsequent Resolutions increasing the amount of the maximum contribution rate. Since 1997, the City has adjusted the maximum contribution rates twice to reflect insurance rate increases scheduled to go into effect during the next calendar year. The first increase in the maximum contribution rates of approximately 5% was made for calendar year 1998 and the second of approximately 8.4% was made for calendar year 2000. There was also a 1% increase in rates in calendar year 1999, however, because the increase was so small, the City did not need to increase the maximum contribution rates that had been established for the prior year.

Under the CalPERS health plan, employees can select from several different medical providers, including six HMOs and two PPO plans. Employees can choose between two types of dental plans offered by one provider. The City contracts with only one provider for vision and mental health benefits. With the exception of mental health, which charges a flat rate per employee regardless of the number of dependents, each plan has three different premium levels:

• Employee only

• Employee plus one dependent ("two-party")

• Employee plus two or more dependents ("family")

Therefore, depending on which plans and what level of coverage an employee chooses, the total amount the City pays for each employee’s health insurance per month can vary greatly from one employee to another. The chart below shows the total health benefit cost the City has paid over the last five years and the budgeted amount for FY 00-01.

In June 2000, the City received notice from CalPERS that our medical insurance carriers will be increasing their rates effective January 1, 2001. The amount of the increase varied from 9% up to as much as 22%, depending on the provider. There has also been a 6% increase in one of the dental plans. The rates for vision care and mental health will not increase in 2001. As a result, staff has calculated that the City’s maximum contribution rates for calendar 2001 needs to be increased by almost 14% for each of the three premium levels, as compared to the limits established for 2000. The chart below compares the current maximum contribution rates with the proposed rates:

FISCAL IMPACT

Although the City will be paying higher costs for health benefits in the next calendar year, it is difficult to estimate the amount of the increase at this time. This is because the City will be half way through FY 00-01 before the increases take effect on January 1, 2000. In addition, the open enrollment period for employees to make changes to their health care plans, such as changing carriers and adding or deleting dependents, just ended on October 31, 2000. The choices that employees made during open enrollment have a direct impact on the amount of premiums paid by the City. The City’s Employee Benefit Fund, which is part of the Internal Services Fund, is expected to have adequate resources to cover the increase in costs over FY 99/00. If a larger increase occurs, the City can make any needed adjustments during the mid-year budget review.

Respectfully submitted,

Carolynn Petru, Assistant City Manager

Reviewed,

Les Evans, City Manager

Attachment:

Resolution No. 2000- ;

RESOLUTION NO. 2000 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AMENDING THE CITY CONTRIBUTION RATES FOR EMPLOYEE BENEFIT PREMIUMS FOR ACTIVE FULL-TIME EMPLOYEES, ACTIVE SHARED-POSITION EMPLOYEES AND ACTIVE CITY COUNCIL PERSONS FOR CALENDAR YEAR 2001

WHEREAS, on May 20, 1997, the City Council adopted Resolution No. 97-42 which established the City contribution rates for employee benefit premiums for active full-time employees and City Council persons for calendar year 1997; and,

WHEREAS, on November 5, 1997, the City Council adopted Resolution No. 97-93 amending the maximum contribution amounts for full-time employees and City Council persons for calendar years 1998 and 1999; and,

WHEREAS, on April 21, 1998, the City Council adopted Resolution No. 98-29 establishing the maximum contribution amount for shared-position employees for calendar year 1998 and 1999; and,

WHEREAS, on December 7, 1999, the City Council adopted Resolution No. 99-89 establishing the maximum contribution amount for full-time employees, shared-position employees and City Council persons for calendar year 2000; and,

WHEREAS, the California Public Employee Retirement System (CalPERS) medical benefits program, which is the offered provided to the City’s employees and City Councilmembers, will increase its rate by approximately 12% for calendar year 2001; and,

WHEREAS, the City desires to continue to provide certain contributions to its active full-time employees, shared-position employees and City Council persons for health benefits.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

Section 1: The City’s contribution for each active full-time employee or active City Councilperson shall have a maximum amount which may be applied toward the full cost of the active fill-time employee’s or active Council person’s medical, dental, vision and mental health benefits, and to pay up to 50% of the cost of medical, dental, vision and mental health insurance benefits for eligible dependents, subject to the maximum amounts for these insurance coverages as specified in the table below:

Maximum Contribution

Section 2: Pursuant to Resolution No. 98-28, the City shall pay a proportional share of the medical, dental, vision and mental health insurance premium for the shared-position employee and dependent care premium based on the number of hours that employee worked per week. The City’s contribution for each shared-position employee shall have a maximum amount which may be applied toward the full cost of the active shared-position employee’s medical, dental, vision and mental health insurance benefits for eligible dependents, subject to the maximum amounts for these insurance coverages as specified in the table below:

Maximum Contribution

Section 3: Any amounts remaining between the necessary contributions required and the maximum amounts specified in Sections 1 and 2 of this Resolution are not to be paid to the active full-time employee, active City Councilperson or active shared-position employee, as applicable.

Section 4: The shared-position employee shall pay any difference between the City’s contribution and the premium rates charged by the insurance carrier for the benefits that the shared-position employee has selected.

Section 5: If a full-time employee can provide proof of medical coverage that is generally similar to the City’s medical coverage, and declines the medical coverage offered by the City, the City will reimburse the full-time employee $75.00 per month. If a shared-position employee can provide proof of medical coverage that is generally similar to the City’s medical coverage, and declines the medical coverage offered by the City, the City will reimburse the shared-position employee $37.50 per month.

Section 6: The City shall pay the full cost for each active full-time employee’s and active shared-position employee’s life insurance premium and accidental death and dismemberment premium.

Section 7: The City Manager, or his designee, is authorized to adopt rules and procedures for the implementation of the Resolution.

Section 8: Resolution No. 99-89 is hereby rescinded and replaced by this Resolution.

PASSED, APPROVED and ADOPTED this 8^th day of November 2000.

__________________________

MAYOR

ATTEST:

____________________

CITY CLERK

STATE OF CALIFORNIA)

COUNTY OF LOS ANGELES) ss

CITY OF RANCHO PALOS VERDES)

I, Jo Purcell, City Clerk of the City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2000- ; was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on November 8, 1999.

_________________________

City Clerk

5.Request for City Grant from the South Bay Chamber Music Society. (Petru)

Recommendation: Award a grant in the amount of $1,000 to the South Bay Chamber Music Society.

FROM:ASSISTANT CITY MANAGER

DATE:NOVEMBER 8, 2000

SUBJECT:REQUEST FOR CITY GRANT FROM THE SOUTH BAY CHAMBER MUSIC SOCIETY

Award a grant in the amount of $1,000 to the South Bay Chamber Music Society.

On September 27, 2000, the Mayor and Council received a written request from the South Bay Chamber Music Society (SBCMS) for a City grant (see attached letter). Councilwoman Ferraro asked that request be agendized for Council consideration.

As part of the annual City Budget, the Council has funded grants for certain non-profit agencies in the South Bay area. The following chart indicates the organizations and grant amounts that the City has made as part of the current FY 00-01 budget:

In addition to the designated grant recipients listed above, the City Budget also includes $6,850 for other grants as determined by the City Council throughout the year.

The SBCMS is a non-profit organization established in 1963 and provides classical music performances to the community free of charge. Although the location of the concerts has changed over the years, the Harbor City College auditorium has been used in recent years. In 1999, due to the popularity of the programs, the SBCMS Board voted to repeat each Friday evening concert held at Harbor City College on Sunday afternoon at the Pacific Unitarian Church in Rancho Palos Verdes. Although private donors and a few corporate sponsors support the organization, the additional concerts have created a need for SBCMS to widen its financial support base. The SBCMS has requested a grant from the City in an amount between $1,000 and $1,500 to help fund the concerts that take place in Rancho Palos Verdes.

As shown in the chart on the first page, the City currently supports two organizations that provide musical performances in the community: the Palos Verdes Symphonic Band and the Palos Verdes Symphony. The grant amounts in FY 00-01 for these two organizations are $1,000 and $1,200, respectively. Given the amount of support provided to these two organizations, staff recommends a grant to the SBCMS of $1,000. In addition, the Chamber Society would have the ability to apply for another grant as part of the upcoming FY 01-02 budget cycle. If granted by the City Council, prior to receiving the funds, the SBCMS would be required to provide staff with proof of its status as a non-profit agency.

There are sufficient unencumbered funds available in the City Grant program to fulfill the request.

Respectfully submitted:

Carolynn Petru, Assistant City Manager

Reviewed:

Les Evans, City Manager

6.September 2000 Treasurer’s Report. (Burton)

Recommendation: Receive and file.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: FINANCE DIRECTOR

DATE: NOVEMBER 8, 2000

SUBJECT: SEPTEMBER 2000 TREASURER’S REPORT

Receive and file the September 2000 Treasurer's Report for the City of Rancho Palos Verdes.

Government Code Section 53646 requires the City Treasurer to submit an investment report to the City Council on at least a quarterly basis. The City has elected to submit a treasurer’s report to the Council for review each month. This report summarizes the cash activity associated with all funds of the City. A separate treasurer’s report is prepared monthly for both the Redevelopment Agency and Improvement Authority and is presented under separate cover before their respective governing bodies. The attached treasurer's report includes the cash activities of the City for the month of September 2000.

The City’s cash balances totaled $24,090,192 at September 30, 2000. This represents a $55,200 increase for the month. While the overall increase is small, four individual funds experienced significant fluctuations during the month. The cash activities associated with these funds are discussed in detail below.

General Fund – The cash balance in the General fund decreased by just over $327,000 during September. The decrease is a result of two major factors, the first being that the City does not receive any property tax revenue during September. Additionally, the General fund is transferring $291,667 per month to the CIP fund to cover costs associated with FY 2000-01 projects. These two factors have combined to result in the large General fund decrease in cash.

Gas Tax Fund – The cash balance in the Gas Tax fund decreased by nearly $106,800 during the month. The decrease was partially caused from not receiving a monthly gas tax apportionment from the State - two payments are scheduled to be received in

October 2000. The City also paid a large number of routine street maintenance invoices (totaling $109,000) during September.

COPS/LLESS Fund – The City received $115,538 in California Law Enforcement Equipment Program (CLEEPS) high-technology grant funding from the State of California. This is a new program in FY 2000-01 that provides cities with funding (based on population) for high-tech public safety equipment. The City has yet to identify the specific items that the current year allocation will be expended on.

CIP Fund – Cash in the CIP fund increased by over $256,000 during September 2000. The FY 2000-01 monthly transfer from the General fund of $291,667, combined with a fewer number of disbursements than usual, caused the cash increase. Disbursements during the month were limited to a few small dollar payments for design and engineering services associated with several ongoing CIP projects.

Respectfully submitted,

Dennis McLean, Finance Director/Treasurer

Reviewed:

Les Evans, City Manager

7.Register of Demands. (McLean)

Recommendation: ADOPT RESOL. NO. 2000-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

8.Purchase of software and support service for the Public Works Department and the City Manager’s Office. (Allison)

Recommendation: (1) Authorize the Mayor and City Clerk to execute a purchase agreement with CarteGraph Inc. for a not to exceed amount of $18,600 for software, support, and related services. (2) Authorize the Mayor and City Clerk to execute an agreement with PV on the Net in an amount not to exceed $5,000 for services related to the installation and training of new software.

TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

1. Authorize the Mayor and City Clerk to execute a purchase agreement with CarteGraph Inc. for a not to exceed amount of $18,600 for software, support, and related services.
2. Authorize the Mayor and City Clerk to execute an agreement with PV on the Net in an amount not to exceed $5,000 for services related to the installation and training of new software.

Many of the maintenance activities of the Public Works Department originate as requests from the public in the form of a telephone call. When requests are received the department’s clerical staff captures pertinent information such as the caller’s name, address, and type of request in written form on a Maintenance Service Record. The Maintenance Service Record is passed on to the Maintenance Superintendent who schedules the work, and passes on the record to the field crews for action. When all work on a particular task is completed the form is filed as a record of activity. This method of work management has been in place for at least ten years. The Public Works Department processes more than 3,000 requests for services each year. Attached is a copy of the Department Maintenance Service Record.

In a similar manner, calls to the City Manager’s office are tracked manually. Typically, calls to the City Manager’s office include complaints regarding aircraft noise, animal control issues, and cable television service. Although the volume and complexity of the calls received by the City Manager’s office are much lower than the Public Works Department, the Carte Graph software can be easily adapted to fit the needs of both departments. Therefore, there is an opportunity for these two departments to share the software and pool budget resources.

The adopted budget includes $ 23,600 to automate the tracking of requests from the public. ($18,000 from the Public Works Department and $5,600 from the City Manager’s office). It is anticipated that automating the process will provide the following benefits:

• Assigned work can be more closely managed
• Requests from the public cannot be lost or accidentally misplaced
• Each department can build a permanent detailed database of its requests
• The data base of past activities can be sorted and compiled in various ways to assist with budgeting and other planning activities
• Staff will have the ability to measure how long certain activities take to complete

The Public Works Department reviewed a number of software packages and determined that a system that had been exclusively developed to manage service requests by CarteGraph best meets the City’s needs and is within the established budget.

Staff recommendation number one provides the authorization to purchase the CarteGraph system for the Public Works Department and the City Manager’s Office. The authorized amount provides for the purchase of the required software and support from CarteGraph. The software package offered by CarteGraph can also assist the Public Works Department with its sign inventory and pavement management, however, the tracking of service requests is the primary reason for the recommended purchase.

When the software is installed, the services of PV on the Net will be used to assist training staff and to input certain information particular to the City of Rancho Palos Verdes such as street names, and typical maintenance activities. Recommendation number two provides the authorization and funding for this activity.

The annual maintenance costs of the software is $ 2,500. This includes free software updates.

This item was continued from the October 3, 2000 meeting to schedule a presentation for interested members of the City Council and to obtain additional information about the company.

A demonstration of the software was made on October 30, 2000.

CarteGraph Systems was founded in 1993. The primary focus of the company is record management and mapping software for cities and counties.

A list of the current users of CarteGraph software is attached.

Adopting the staff recommendations will result in the purchase of software, support, and technical services to automate activities of the Public Works Department and the City Manager’s Office.

Take no action in which case requests by the public will continue to be managed in their present manner.

The recommended actions will result in the expenditure of up to $ 23,600 and is within the approved budget.

Submitted by,

Dean E. Allison, Director of Public Works

Reviewed by,

Les Evans, City Manager

Attachments:

Current Maintenance Service Record

License Agreement

List of current users

9.Conservation Easement at Shoreline Park. (Lynch)

Recommendation: Approve the conservation easement in favor of the Department of Fish and Game that is attached to this report and authorize the Mayor to execute the easement so that it can be forwarded to the Fish and Game Department and subsequently accepted by the State Fish and Game Commission.

TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM:CITY ATTORNEY

DATE:NOVEMBER 8, 2000

Approve the conservation easement in favor of the Department of Fish and Game that is attached to this report and authorize the Mayor to execute the easement so that it can be forwarded to the Fish and Game Department and subsequently accepted by the State Fish and Game Commission.

In connection with the approval by the Resource Agencies of the HCP and the Implementing Agreement for the Ocean Trails Project, in 1997, the County of Los Angeles conveyed Shoreline Park (the "Property") to the City. As part of that conveyance, the County restricted the use of twenty acres of the northerly portion of the site for habitat conservation purposes and the habitat re-vegetation that was to be performed by Ocean Trails. The City then recorded an irrevocable offer to dedicate to the Department of Fish and Game a conservation easement across that portion of the Property, which was valid for a minimum period of twenty-one (21) years.

After the landslide on the Ocean Trails property, the Habitat Conservation Plan ("HCP") and the Implementing Agreement both were amended to incorporate requirements for additional habitat replacement to mitigate the loss of habitat that was caused by the landslide. In addition, approximately ten acres of re-vegetation work that was to have been performed in the Switchback area was relocated to Shoreline Park. Finally, the amended documents also included the habitat re-vegetation that is to occur as a result of the repair work that the City is to perform on 25^th Street. These revisions to the HCP and the Implementing Agreement were approved by the City Council on July 18, 2000.

At that time, the City Council also approved the recordation of an additional irrevocable offer to dedicate to the Department of Fish and Game a conservation easement over approximately an additional twenty acres of the southern portion of Shoreline Park.

Recently, when the Coastal Commission Staff were determining whether to issue the coastal permit to Ocean Trails for the landslide repair work and to open the golf course, they expressed a concern that, in their view, the irrevocable offers to dedicate the conservation easements, which previously had been recorded against the Shoreline Park Property, did not adequately address the conditions that had been imposed on the Ocean Trails coastal permit that had been approved by the Coastal Commission. Several discussions then ensued between the City, the Department of Fish and Game and the Coastal Commission. Rather than trying to revoke the irrevocable offers that already have been recorded against the Property, the agencies concluded that it was preferable from a timing perspective for the City to record a conservation easement in favor of the Department of Fish and Game against both portions of the Property.

Meanwhile, given the inclement weather, the Coastal Commission Staff issued an emergency permit to Ocean Trails so that they could begin the landslide repair work. However, until the conservation easement is recorded, Ocean Trails cannot open its golf course.

The conservation easement that is attached to this report has been reviewed and approved by the staff and attorneys of the Department of Fish and Game, the Coastal Commission and the City. It memorializes the conditions of the Coastal Permit and the requirements of the amended HCP and the amended Implementing Agreement. It essentially replaces the two irrevocable offers to dedicate conservation easements that the City previously recorded against the Property.

There is no additional fiscal impact to the City from recording the conservation easement. The City will be reimbursed for the expenses of preparing and revising the document from the Ocean Trails trust account.

Recordation of the conservation easement will satisfy the requirements of the Amended HCP and the Amended Implementing Agreement as well as incorporating the conditions of the coastal permit that was issued to Ocean Trails by the Coastal Commission. Approval of this conservation easement by the City Council will allow Staff to forward it to the Department of Fish and Game so that it can be processed for acceptance by the Fish and Game Commission. It also will allow Ocean Trails to receive the coastal permit necessary to open fifteen holes of the golf course.

Respectfully submitted,

Carol Lynch, City Attorney

Reviewed by:

Les Evans, City Manager

Attachment:Conservation Easement

NOTE:At the time the Staff Report was prepared and reproduced, Staff had not yet received final comments on the Conservation Easement document from the Department of Fish and Game. After Staff receives these comments and incorporates them into the Conservation Easement document, Staff will then forward a copy of the final Conservation Easement document to the City Council. Staff expects to forward this document to the City Council on Friday (November 3^rd) or Monday (November 6^th).

PUBLIC COMMENTS: (at approximately 8:40 P.M.)

(This section of the agenda is for audience comments on items NOT on the agenda.)

10.Letter from the View Restoration Commission Requesting Payment of Travel Expenses to Attend the Annual Planners Institute in Monterey. (Royce Ursu)

Recommendation: Review and discuss the View Restoration Commission’s letter dated October 5, 2000 and make a determination regarding their request.

Review and discuss the View Restoration Commission's letter dated October 5,

2000, and make a determination regarding their request.

At their October 5, 2000 meeting, the View Restoration Commission unanimously

approved the contents of the Memorandum to Council requesting authorization to attend and reimbursement for attending the annual Planners Institute. The first Planners Institute they are requesting to attend is scheduled on March 21-23, 2001.

As explained in the attached Memorandum from the View Restoration Commission, the VRC would like to attend the annual Planners Institute in order to have the information necessary to keep updated on current issues and policies that will help them better serve the City as View Restoration Commissioners. As a result, the VRC is requesting a reimbursement of expenses of up to $500.00 for each Commissioner who attends. It should be noted that the average cost for Planning Commissioners to attend the conference has been approximately $1,000 per Commissioner (travel, hotel, registration, etc.). Therefore, the VRC's $500 per Commissioner request would defray approximately one-half of the cost of each Commissioner attending the conference.

If all ten Commissioners were to attend the Planners Institute every year, this would result in a maximum annual cost of $5,000.00. Since this expenditure is currently not allocated in the City's current budget, Council approval of the VRC's request would necessitate a budget adjustment by the City Council. This annual expenditure would be borne by the City's General Fund.

Respectfully submitted:

Joel Rojas, AICP, Director of Planning, Building, and code Enforcement

Reviewed By:

Les Evans, City Manager

Attachments: Memorandum from the VRC dated October 5, 2000

INTRODUCTION & SUMMARY: This memorandum requests authorization to attend and reimbursement for attending the yearly Planners Institute held in Monterey, California, starting with the one to be held on March 21-23, 2001, in the amount of approximately $500.00 per commissioner attending.

RECOMMENDATION: Adopt a resolution authorizing the Finance Director to reimburse the members of the VRC for travel and registration expenses to attend the yearly Planners Institute, starting with the one to be held in Monterey, California, on March 21-23, 2001, in the approximate amount of $500.00 per commissioner attending.

BACKGROUND: On February, 1995, the City Council unanimously passed an ordinance (Exhibit I) creating and establishing the View Restoration "Committee" as a Planning Commission in accordance with the Planning and Zoning Law of the State of California, Title 7, Chapter 3 of the Government Code, Section 6510(a). Thus a second Planning Commission was created.

Unlike the Planning Commission, the VRC has not had the benefit of participating in the yearly Planning Institute which trains, educates and helps elected and appointed officials better perform their duties.

The objective of the conference is to make any city official better informed and understanding of city government. An example of the program materials included in the previous Planning Institute held in Monterey, California on March 1-3, 2000 is attached herewith as Exhibit II.

The VRC, however, believes that to be granted this request to attend the yearly Planners Institute, starting with the March, 2001 session, is a small city investment, thus making each and everyone participating a better informed city official. Thus interchangeable commissioners: VRC and Planning Commission.

Respectfully,

Planning Commission, DBA VRC

_______/S/_________________________/S/_______________

Gilbert Alberio, ChairmanMike Simmons, Commissioner

_________/S/___________________________/S/____________

James Slayden, Vice ChairmanNeva H. Drages, Commissioner

Bruce Franklin, CommissionerKenneth Dyda, Commissioner

____________ /S/_____________________/S/_______________

Charlotte Iseda, CommissionerPaul Weber, Commissioner

___________/S/____________ ___________________________

cc: City Manager

Director of Finance

Director of Planning, Building and Code Enforcement.

Attachments:

Exhibit I

Exhibit II

11.Holiday Appreciation Reception. (Evans)

Recommendation: Select a date for the annual holiday appreciation reception for City Committee Members, Commissioners, and Staff Members.

TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

DATE:NOVEMBER 8, 2000

Select a date for the annual holiday appreciation reception for City Committee Members, Commissioners, and Staff Members.

Annually, the City Council hosts a holiday appreciation reception to honor Commissioners, Committee members and staff members. The Council is being asked to select a date and location for this year’s event. Traditionally, the evening reception has been held on the first or second Monday in December at Hesse Park. The following dates are currently available at Hesse Park:

Monday, December 4

Monday, December 11

Monday, December 18

To assist the Council in selecting a date, a copy of the November and December 2000 Council Calendar is attached for reference.

The annual holiday appreciation reception is a budgeted item (Community Outreach).

Respectfully submitted:

Les Evans, City Manager

Attachment:

November and December 2000 Council Calendar

ORAL CITY COUNCIL REPORTS: (This section designated to oral reports from councilmembers who wish/need to report on Council assignments.)

ADJOURNMENT: Adjourn to a time and place certain only if you wish to meet prior to the next regular meeting.

RANCHO PALOS VERDES REDEVELOPMENT AGENCY

AGENDA

A.Minutes of October 3, 2000. (Drasco)

Recommendation: Approve the minutes.

B.Geotechnical Engineering Services. (Allison)

Recommendation: (1) Award a professional service contract to Zeiser Kling, Inc. for geotechnical engineering services on an on-call basis. (2) Authorize the expenditure of up to $20,000 for geotechnical inspection services for the Abalone Cove Sewer Project.

TO:HONORABLE CHAIRMAN AND MEMBERS OF THE BOARD

1.Award a professional service contract to Zeiser Kling Inc for geotechnical engineering services on an on-call basis.

2.Authorize the expenditure of up to $20,000 for geotechnical inspection services with Zeiser Kling for the Abalone Cove Sewer Project.

Geotechnical engineering services are required for inspection and soil testing for the Abalone Cove Sewer Project. On August 1, 2000 several engineering service contracts were awarded along with the contract to construct the sewers. However, a contract for geotechnical inspection services was overlooked.

The city has a current contract with Zeiser Kling Inc. for on-call services, however, the agency does not. This firm has provided excellent service to the City for a number of years.

Adopting the staff recommendation will award an on-call service contract to Zeiser King, Inc. and result in the expenditure of up to $20,000 for needed geotechnical services for the Abalone Cove Sewer project.

Request staff to seek the required services from another firm. Staff does not recommend this alternative since Zeiser Kling has provided quality services to the city for a number of years, and changing firms would unnecessarily delay the project.

The recommended actions will result in expenditures of up to $ 20,000. These expenditures are not identified in the adopted budget. The Abalone Cove Capital Project fund has a balance of approximately $125,000. This amount together with the anticipated interest of approximately $125,000 will be sufficient to for the proposed expenditure.

Submitted by,

Dean E. Allison, Director of Public Works

Reviewed by,

Les Evans, City Manager

Attachments:

C.September 2000 Treasurer’s Report. (Burton)

Recommendation: Receive and file.

TO:HONORABLE CHAIRMAN AND MEMBERS OF THE BOARD

FROM:FINANCE DIRECTOR/AGENCY TREASURER

DATE:NOVEMBER 8, 2000

SUBJECT:SEPTEMBER 2000 TREASURER’S REPORT

Receive and file the September 2000 Treasurer's Report for the Rancho Palos Verdes Redevelopment Agency.

Government Code Section 53646 requires all government entities to submit an investment report to the governing board on at least a quarterly basis. Staff has elected to separately prepare a monthly Treasurer’s report for each of the three components (City, Redevelopment Agency, Improvement Authority) of the City. The three reports summarize the monthly cash and investment activities for each of the entities, in addition to documenting individual fund cash balances at month end. The attached treasurer's report covers the month of September 2000 for the Redevelopment Agency.

The cash balances of the Redevelopment Agency decreased by slightly over $17,000 during the month, ending with a balance of $6,450,185 at September 30, 2000. Historically the Agency does not receive any tax increment revenue during September and October which results in decreased cash balances during these months. Agency cash disbursements during September related primarily to the ongoing acquisition of easements and the payment of invoices to consultants for work on the Abalone Cove Sanitary Sewer Project.

Respectfully submitted,

Dennis McLean, Finance Director/Agency Treasurer

Reviewed:

Les Evans, Executive Director

D.Register of Demands. (McLean)

Recommendation: ADOPT RESOLUTION No. RDA 2000-__, A RESOLUTION OF THE RANCHO PALOS VERDES REDEVELOPMENT AGENCY ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

REGULAR BUSINESS:

Recommendation: (1) Authorize the expenditure of up to $166,662 for sewer connection fees with the Los Angeles County Sanitation District for the existing single family homes in the Portuguese Bend Community Association that will be served by the sewer project under construction. (2) ADOPT RESOLUTION NO. RDA 2000-__, A RESOLUTION OF THE BOARD OF THE RANCHO PALOS VERDES REDEVELOPMENT AGENCY TRANSFERRING $166,662 FROM THE GENERAL FUND TO THE CAPITAL IMPROVEMENT PROJECTS FUND AND INCREASING BUDGETED APPROPRIATIONS IN THE CAPITAL IMPROVEMENT PROJECTS FUND.

TO:HONORABLE CHAIRMAN AND MEMBERS OF THE BOARD

Authorize the expenditure of up to $166,662 for sewer connection fees with the Los Angeles County Sanitation District for the existing developed properties in the Portuguese Bend Community Association that will be served by the sewer project currently under construction.

Payment of sewer connection fees to the Los Angeles County Sanitation Districts is required for those dwelling units to be connected to the Abalone Cove sewer system.

The per unit connection charge is $1410. A total of 118.2 units will be connected to the system. Fractional units result from multiple connections on a single property. The recommended actions will result in the payment of fees for all developed properties. Properties that later connect to the system will be responsible for connection fees.

Adopting the staff recommendation will result in the expenditure of $166,662 for sewer connection fees to the Los Angeles County Sanitation Districts.

Staff could identify no alternative actions. Payment of the fee is required to connect those developed properties to the proposed sewer system.

The recommended actions will result in expenditures of up to $ 166,662. These expenditures are not identified in the adopted budget. The Abalone Cove Capital Project fund has a balance of approximately $125,000. This amount together with the anticipated interest of approximately $125,000 will be sufficient to for the proposed expenditure.

Submitted by,

Dean E. Allison, Director of Public Works

Reviewed by,

Les Evans, City Manager

Attachments:

PUBLIC COMMENTS: This section of the agenda is for audience comments on items NOT on the agenda: each speaker is limited to three minutes.

ADJOURNMENT: Adjourn to Tuesday, November 21, 2000.

RANCHO PALOS VERDES IMPROVEMENT AUTHORITY

AGENDA

1.Minutes of October 3, 2000. (Drasco)

Recommendation: Approve the minutes.

2.September 2000 Treasurer’s Report. (Burton)

Recommendation: Receive and file.

TO:HONORABLE CHAIR AND MEMBERS OF THE COMMISSION

FROM:FINANCE DIRECTOR/AUTHORITY TREASURER

DATE:NOVEMBER 8, 2000

SUBJECT:SEPTEMBER 2000 TREASURER’S REPORT

Receive and file the September 2000 Treasurer's Report for the Rancho Palos Verdes Improvement Authority.

Government Code Section 53646 requires all government entities to submit an investment report to the governing board on at least a quarterly basis. Staff has elected to separately prepare a monthly Treasurer’s report for each of the three components (City, Redevelopment Agency, Improvement Authority) of the City. The three reports summarize the monthly cash and investment activities for each of the entities, in addition to documenting individual fund cash balances at month end. The attached treasurer's report covers the month of September 2000 for the Improvement Authority.

The Improvement Authority’s cash balances at September 30, 2000 totaled $1,526,905. This represents a $6,150 increase over the previous month’s balance. The cash activity during September consisted of the receipt of the $7,917 monthly transfer from the City’s General fund to the Authority’s Portuguese Bend fund and approximately $1,750 of cash disbursements. These disbursements were for routine and recurring dewatering well maintenance activities.

Respectfully submitted,

Dennis McLean, Finance Director/Authority Treasurer

Reviewed:

Les Evans, Chief Administrative Officer

3.Register of Demands. (McLean)

Recommendation: ADOPT RESOLUTION NO. IA 2000-__, A RESOLUTION OF THE RANCHO PALOS VERDES IMPROVEMENT AUTHORITY ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

PUBLIC COMMENTS: For items NOT on the agenda. Speakers are limited to three minutes.

ADJOURNMENT: Adjourn to a time and place certain only if you wish to meet prior to the next regular meeting.