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JUNE
16, 2001
DISCLAIMER
BEGINNING
OF CITY COUNCIL AGENDA
This agenda has been prepared to provide for the orderly progression of City business. Detailed staff reports on specific items are posted in the hallway for public viewing. The City Council wants to hear your comments, however, to run the meeting efficiently, please observe the following rules when you participate in the meeting. Please try to submit your REQUEST TO ADDRESS THE CITY COUNCIL form to the City Clerk prior to the start of the meeting. You will be called at the appropriate time to make your remarks. For the sake of efficiency, the City Council agenda is divided into several sections: Consent Calendar: This section consists of routine items which, unless a request has been received from the public, council or staff to remove a particular item for discussion, are enacted by one motion of the City Council. If you wish to speak to any Consent Calendar item(s) you will be limited to three minutes. Public Hearings: This section is devoted to noticed hearings. Although the normal time limit is three minutes for each speaker, the Mayor may grant additional time to a representative speaking for an entire group; however, this should not discourage anyone from addressing the City Council individually. Regular Business: This section contains items of general business and you will be allowed three minutes to speak on any item. Public Comments: This part of the agenda is reserved for making comments on matters which are NOT on the agenda. If you have submitted a request to speak, you will be called by the City Clerk at the appropriate time and you may speak for up to three minutes. Please limit your comments to matters within the jurisdiction of the City Council. Due to State law, no action can be taken on matters brought up under Public Comments. If action by the City Council is necessary, the matter may be placed on a future agenda or referred to staff, as determined by Council. Please make your remarks at the lectern microphone and direct your comments to the City Council and not to the staff or the public. Conduct at the Council Meeting: The City Council has adopted a set of rules for conduct during City Council meetings. The following is an excerpt from those adopted Rules of Procedure: Section 6.3 The Mayor shall order removed from the Council Chambers any person(s) who commits the following acts at a regular or special meeting of the City Council: 1.Disorderly, contemptuous or insolent behavior toward the Council or any member thereof, tending to interrupt the due and orderly course of said meeting. 2.A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. 3.Disobedience of any lawful order of the Mayor which shall include an order to be seated or to refrain from addressing the Council. 4.Any other unlawful interference with the due and orderly course of the meeting. PLEASE NOTE DIFFERENT DAY, LOCATION, AND TIME RANCHO PALOS VERDES CITY COUNCIL AGENDA SPECIAL MEETING SATURDAY, JUNE 16, 2001 LADERA LINDA COMMUNITY CENTER 32201 FORRESTAL DRIVE, RANCHO PALOS VERDES _____________________________________________________________________ 9:00 A.M. REGULAR SESSION CALL TO ORDER: ROLL CALL: FLAG SALUTE: NEXT RESOL. NO. 2001-46 NEXT ORD. NO. 363 APPROVAL OF AGENDA: APPROVAL OF CONSENT CALENDAR: 1. Palos Verdes Drive South Roadway and Drainage Construction Notice of Completion. (Allison)
2. Award Professional Services Agreements for Source Reduction and Recycling Element (SRRE) and Used Oil Block Grant Implementation, and support services for Fiscal Year 2001-2002 and Fiscal Year 2002-2003. (Ramezani)
3. Professional Services Agreement – Home Improvement Program. (Huey)
4. Purchase of Tax-Defaulted Property. (Petru)
5. Register of Demands. (McLean.)
# # # # # # # # # # # # REGULAR BUSINESS: 6. Garden Village Shopping Center Geologic Study. (Evans)
PUBLIC COMMENTS: (This section of the agenda is for audience comments on items NOT on the agenda. Speakers are limited to three minutes.) ORAL CITY COUNCIL REPORTS: (This section designated to oral reports from councilmembers who wish/need to report on Council assignments.) ADJOURNMENT: Adjourn to a time and place certain only if you wish to meet prior to the next regular meeting. 
1. Palos Verdes Drive South Roadway and Drainage Construction Notice of Completion. (Allison)
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DIRECTOR OF PUBLIC WORKS DATE: JUNE 16, 2001 SUBJECT: PALOS VERDES DRIVE SOUTH ROADWAY AND DRAINAGE CONSTRUCTION-NOTICE OF COMPLETION RECOMMENDATIONS
BACKGROUND AND DISCUSSION On, October 20, 2000, the City Council awarded a contract to Excel Paving for street and drainage improvements to Palos Verdes Drive South within the Portuguese Bend landslide area. Construction was completed on May 4, 2000. Final project accounting is as follows:
CONCLUSION Excel Paving has successfully completed all work in accordance with the plans and specifications. Therefore, the work should be accepted as complete and a Notice of Completion filed. FISCAL IMPACT The recommended action will have no fiscal impact. Respectfully submitted, Reviewed, Attachment:
2. Award Professional Services Agreements for Source Reduction and Recycling Element (SRRE) and Used Oil Block Grant Implementation, and support services for Fiscal Year 2001-2002 and Fiscal Year 2002-2003. (Ramezani)
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DIRECTOR OF PUBLIC WORKS
DATE: JUNE 16, 2001 SUBJECT: AWARD PROFESSIONAL SERVICES AGREEMENTS FOR SOURCE REDUCTION AND RECYCLING ELEMENT (SRRE) AND USED OIL BLOCK GRANT IMPLEMENTATION, AND SUPPORT SERVICES FOR FY 01-02 AND FY 02-03 STAFF COORDINATOR: LAUREN RAMEZANI, SR. ADMINISTRATIVE ANALYST RECOMMENDATIONS
BACKGROUND For the past several years the City has been implementing the City’s Source Reduction and Recycling Element and the Used Oil Block Grant programs in accordance with State mandates. The SRRE identifies how the City will reach the required State goal to divert 25% and 50% of the City’s waste stream by the years 1995 and 2000, respectively. The City’s approved diversion rates for 1995, 1996, 1997, 1998 are 28%, 20%, 38% and 44% respectively. The City has requested to establish 1999 as its new base year. The base year change request is tentatively scheduled to be included in the CIWMB's July 24/25, 2001 board meeting agenda in Long Beach. If that request is approved, the 1999 diversion would be approximately 38%. The used oil block grant program focuses on public education to encourage oil recycling and the proper disposal of the used oil. Huls Environmental Management, LLC (Huls) had been providing these support services for the past two years. DISCUSSION The City sent Requests for Proposals (RFP) to five qualified firms, including Huls. The City received two responses: 1) SCS Engineers and 2) E. Tseng and Associates. The proposed contract was for a two-year period with an option to extend it a third year at the City's sole discretion. The firms were rated based on the City Council’s adopted criteria as follows:
In the past similar contracts for the required services has been awarded to a single firm. Staff recommends dividing the scope of work between the firms, in order to better match their strengths to the City's need for services. The contracts includes the following services and dates:
*This task will begin in late June 2001 in order to have time to prepare the annual report and gather the needed support documentation by the August 1, 2001 deadline. The principal reason for splitting the contract is to retain the services of E. Tseng and Associates until the City's request for base year services is approved. E. Tseng and Associates (Tseng) is a firm that has prepared numerous successful base year changes and waste/recycling audits in support of establishing new base years with approval by the CIWMB. Staff has been informed that tentatively the City’s base year change request will be included in the CIWMB's July 24/25, 2001 Board meeting. Tseng has performed over 40 waste/recycling audits of the City’s businesses in late 1998. Tseng conducted the City’s green waste characterization study in 1996. Mr. Tseng also assisted Huls in preparing the necessary documentation for the City’s base year change request and is familiar with our request and the supporting research. Mr. Tseng, the firm's principal, has worked very closely with the CIWMB staff and board members for many years and his work is very well respected. It is proposed that Mr. Tseng represent the City at the July meeting and perform revision work (as needed) when requested by CIWMB. Having Mr. Tseng represent the City’s interest at this meeting will be very beneficial. Mr. Tseng will also prepare the City’s year 2000 annual report and SB 1066 Time Extension Request (if needed). The Year 2000 annual report and SB 1066 are both due August 1, 2001. As mentioned before, Mr. Tseng's work will begin in late June in order to gather the needed support documentation and prepare the annual report by its August 1deadline. Recently Staff has been informed that the CIWMB staff is revising the annual report format and it will be more complex than previous years. Unfortunately, the new format and extent of the needed documentation was still not made available on the CIWMB web site as of June 11, 2001. Tseng will also perform business sector waste/recycling audits. The number of businesses visited will depend on the extent of work and time spent performing the other tasks. The contract will be on a time and materials basis. His proposed fee for FY 00-01 and FY 01-02 are $2,200 and $7,500 respectively. SCS Engineers has been performing AB 939 related consulting work for various cities such as Rolling Hills, Lakewood, and Baldwin Park for several years and also has had AB 939 consulting contracts with the City and County of Los Angeles. SCS Engineers is a well-known and well-respected firm in the solid waste field. It is proposed that SCS Engineers perform the majority of the City's annual SRRE and AB 939 related programs. The contract will be on a time and materials basis. The proposed fee for FY 01-02 is $17,500 and for FY 02-03 is $24,780. ALTERNATIVE
However, staff believes that as proposed the City's need for services better match the strength of each firm, especially given the upcoming deadlines. CONCLUSION Adopting the staff’s recommendation will award: 1) a professional services agreement to SCS Engineers for services related to the implementation of the City’s Source Reduction and Recycling Element and Used Oil Block Grant programs, and 2) a professional services agreement to E. Tseng and Associates for the preparation of the Year 2000 annual report, SB 1066 Time Extension Request (if needed), business sector waste/recycling audits and representing the City at the July CIWMB meeting. Both firms are ranked as the most qualified in their field, and their proposal fees are competitive and reasonable. FISCAL IMPACT Funds in the amount of $25,000 and $25,000 are included in the FY 01-02 and FY 02-03 budgets for these activities. Funds in the amount of $2,200 are also available in the FY 00-01 budget. Funding sources are the Used Oil Block Grants and Solid Waste Fund. The Solid Waste Fund expenditure is offset by the Residential Collector fee and, and a 5% fee collected from commercial haulers on their gross revenues. The estimated June 30, 2001 fund balance for the Solid Waste Fund is $679,000. Respectfully Submitted: Reviewed: CITY OF RANCHO PALOS VERDES REQUEST FOR PROPOSAL Consultant Assistance to Implement the Source Reduction and Recycling Element (SRRE) and Used Oil Block Grant Implementation, and Solid Waste Support Services The City of Rancho Palos Verdes is seeking proposals from qualified firms with prior experience working with local government for consulting assistance to continue implementation of its Source Reduction and Recycling Element (SRRE). The City has been actively implementing its SRRE since its adoption in 1991. The Public Works Department has responsibility for implementing the SRRE, administering the exclusive single-family and multi-family solid waste and recycling contracts, and the non-exclusive commercial solid waste and recycling contracts. The Public Works Department is organized similar to other contract cities, in that the assistance of consultants is used to perform tasks that are administered by a core staff of City employees. The new contract will be awarded for a two-year period with an option to extend it one additional year. The City’s reported diversion for 1995, 1996, 1997 and 1998 were: 28%, 20%, 38% and 44% respectively. The City has requested to establish 1999 as its new base year. If that request is approved, the 1999 diversion would be 42%. The City currently has two exclusive residential solid waste and recycling contracts. Those contacts expire in July 2007. One hauler, Waste Management services 96% of the City, and offers twice a week curbside refuse, once a week recycling and once a week green waste collection. While the second hauler, Ivy Rubbish services 4% of the City and offers once and twice a week backyard and curbside collection, and once a week recycling collection. Additionally, the City currently has non-exclusive commercial agreements with 13 haulers, which get renewed annually. In October of 2000, a 5-year notice of non-extension was issued to all the commercial haulers. The Scope of Work shall include but not be limited to the following items:
FY 01-02 Task I: Used Oil Grant and Household Hazardous Waste Program Administration The City annually receives approximately $14,000 in used oil block grants from the State. These funds are being used to continue the implementation of a curbside used oil and oil filter collection program, in conjunction with the City's curbside recycling program.
(The City has applied for a HHW grant for FY 00-01, but still do not know the status. If awarded, the cost for administering the grant will be separate, and not included in the $25,000 annual budget for this RFP.) FY 01-02 Task II: Prepare Annual Report and Time Extension to the CIWMB The City is still waiting to hear the status of its base year change request. If that base year change is accepted, it is probable that the City’s year 2000 diversion will be in the low to mid 40’s, necessitating a time extension request.
FY 01-02 Task III: Evaluate Various Counties Disposal Reporting System (DRS)/Landfill Reports AND Hauler Quarterly Reports Disposal tonnage reports from various counties are compiled quarterly. The City requires all permitted haulers residential (single and multi-family) and commercial to submit quarterly reports (disposal and recycling tonnage) in order to verify the county DRS information.
FY 01-02 Task IV: Expand/Improve Multi-Family Residential Recycling The City has exclusive franchises for multi-family residential refuse hauling and recycling services. Many multi-family complexes have recycling containers, however it has been some time since the program was promoted.
FY 01-02 Task V: Business Sector Recycling/ Waste Audits This program needs to be broadened with additional outreach and education to City businesses. A Business Sector Recycling Program information binder has been developed. However, most commercial haulers do not promote recycling and there are many accounts that do not recycle.
FY 01-02 Task VI: Public Education and Outreach
FY01-02 Task VII: Miscellaneous The selected firm will be viewed as the City's overall solid waste management consultant as well as being responsible for implementing the specific tasks listed for FY 01-02. This may include some of the following miscellaneous tasks:
FY 02-03 Task I: Used Oil Grant and Household Hazardous Waste Program Administration This is a continuation of the previous year's efforts.
(The City has applied for a HHW grant for FY 00-01, but still do not know the status. If awarded, the cost for administering the grant will be separate, and not included in the $25,000 annual budget for this RFP.) FY 02-03 Task II: Prepare Annual Report and Time Extension to the CIWMB
FY 02-03 Task III: Evaluate Various Counties Disposal Reporting System (DRS)/Landfill Reports AND Hauler Quarterly Reports
FY 02-03 Task IV: Expand City Hall/Park Sites Recycling Program This is a continuation and monitoring of the FY 01-02's activities.
FY 02-03 Task V: Expand/Improve Multi-Family Residential Recycling This is a continuation and monitoring of the previous year’s activities.
FY 02-03 Task VI: Business Sector Recycling/ Waste Audits This is a continuation of the previous year’s activities.
FY 02-03 Task VII: Public Education and Outreach This is a continuation of the previous year's efforts.
FY 02-03 Task VIII: Miscellaneous The selected firm will be viewed as the City's overall solid waste management consultant as well as being responsible for implementing the specific tasks listed for FY 02-03. This may include some of the following miscellaneous tasks:
PROJECT BUDGET The proposed FY 01-02 budget is $25,000, and FY 02-03 budget is $25,000. The cost for the audits should be included in the annual $25,000 budget. For example, if you proposed to perform $2000 worth of audits in year one and $3,000 in year two, then your budget for the other tasks is $23,000 and $22,000 respectively. FORM OF PROPOSAL Please submit in a "two sealed envelope" format. The first sealed envelope shall contain two copies of the technical proposal and will include:
The second envelope shall contain two copes of the cost proposal, which will include:
Note: This project may require services during weekends and/or evenings. Indicate on your fee schedule any fee differential for weekend or evening services. Fees shall be inclusive of all clerical support, overtime services, travel time, travel mileage, cellular phone services, and computer usage. All questions are to be submitted via email to Lauren Ramezani at LaurenR@rpv.com , or by phone (310) 544-5245. Two (2) copies of your proposal must be submitted to Lauren Ramezani, Public Works Department, City of Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, CA 90275 by 5:00 p.m. on Monday, May 14, 2001. A meeting with proposers is tentatively scheduled for Thursday, May 24, 2001 in the afternoon. The projected date for requesting City Council approval for this consulting contract is June 19, 2001. THE CITY’S EVALUATION PROCESS
AND FINALLY … Please note that the responses to this request for proposal are subject to the following conditions: Insurance The City of Rancho Palos Verdes requires the selected firm to have a minimum of $1,000,000.00 of professional errors and omissions insurance and a minimum of $1,000,000.00 of automobile liability insurance prior to entering into an agreement with the City. Acceptance of Terms Submission of a proposal shall constitute acknowledgment and acceptance of all terms and conditions hereinafter set forth in the RFP unless otherwise expressly stated in the proposal. Right of Rejection by the City Not withstanding any other provisions of this RFP, the City reserves the right to reject any and all proposals and to waive any informality in a proposal. Financial Responsibility The proposer understands and agrees that the City shall have no financial responsibility for any costs incurred by the proposer in responding to this RFP. Award of Contract The selected firm shall be required to enter into a written contract with the City of Rancho Palos Verdes, in a form approved by the City Attorney, to perform the prescribed work. This RFP and the proposal, or any part thereof, may be incorporated into and made a part of the final contract; however, the City reserves the right to further negotiate the terms and conditions of the contract with the selected consultant. The contract will, in any event, include a maximum "fixed cost" to the City of Rancho Palos Verdes.
PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 16th day of June, 2001, by and between CITY OF RANCHO PALOS VERDES hereinafter referred to as "CITY", and E. Tseng and Associates, hereafter referred to as "CONSULTANT". IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: ARTICLE 1 SCOPE OF SERVICES 1.1 Project Description The Project is described as follows: CONSULTING SERVICES FOR THE PREPARATION OF THE YEAR 2000 ANNUAL REPORT, SB 1066 TIME EXTENSION REQUEST (IF NEEDED), AND RELATED WORK FOR FY 00-01 AND FY 01-02 1.2 Description of Services CONSULTANT shall perform Services described in CONSULTANT's Scope of Work dated June 11, 2001, and the City's request for proposals (RFP). That proposal and RFP are attached as Exhibit "A" and Exhibit "C" and incorporated herein by this reference. This agreement shall commence on June 20, 2001 and expire on June 30, 2002. 1.3 Schedule of Work Upon receipt of written Notice to Proceed from the CITY, CONSULTANT shall perform with due diligence the services requested by the CITY and agreed on by CONSULTANT. CONSULTANT shall not be responsible for delay, nor shall CONSULTANT be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish timely information or to approve or disapprove CONSULTANT's work promptly, or delay or faulty performance by CITY, other contractors, or governmental agencies, or any other delays beyond CONSULTANT'S control or without CONSULTANT'S fault. ARTICLE 2 COMPENSATION 2.1 Fee (a) CITY agrees to compensate CONSULTANT a not to exceed amount of $2,200 for FY 00-01 and $7,500 for FY 01-02 for services at the rates further described in CONSULTANT'S fee proposal which is attached hereto and incorporated herein by Exhibit B. (b) CITY may request additional specified work under this agreement. All such work must be authorized in writing by the Director of Public Works prior to commencement. 2.2 Payment Address All payments due CONSULTANT shall be paid to:
E. Tseng and Associates
2.3 Terms of Compensation CONSULTANT will submit invoices monthly for the percentage of work completed in the previous month. CITY agrees to pay all undisputed invoice amounts within thirty (30) days of receipt of the invoice. CITY agrees to use its best efforts to notify CONSULTANT of any disputed invoice amounts or claimed completion percentages within ten (10) days of the receipt of each invoice. However, CITY's failure to timely notify CONSULTANT of a disputed amount of claimed completion percentage shall not be deemed a waiver of CITY's right to challenge such amount or percentage. Additionally, in the event CITY fails to pay any undisputed amounts due CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY agrees that CONSULTANT shall have the right to consider said default a total breach of this Agreement and be terminated by CONSULTANT without liability to CONSULTANT upon ten (10) working days advance written notice. 2.4 Additional Services CITY may request in writing that CONSULTANT perform additional services not covered by the specific Scope of Work set forth in this Agreement, and CONSULTANT shall perform such services and will be paid for such additional services in accordance with CONSULTANT'S Standard Schedule of Hourly Rates attached hereto as part of Exhibit B and incorporated herein by this reference. The schedule of hourly rates shall be in effect through the end of this project or June 30, 2002, whichever occurs first. ARTICLE 3 INDEMNIFICATION AND INSURANCE 3.1 Indemnification CONSULTANT will defend, indemnify and hold harmless CITY, its Boards and its officers, employees and agents (collectively "CITY"), against any claim, loss or liability that arises because of the sole or primary negligence or willful misconduct of CONSULTANT, its agents, officers, directors or employees, in performing any of the services under this Agreement. 3.2 General Liability CONSULTANT shall at all times during the term of the Agreement carry, maintain, and keep in full force and effect, a policy or policies of Comprehensive General Liability Insurance, with minimum limits of One Million ($1,000,000.00) Dollars for each occurrence and in the aggregate, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by CONSULTANT. Said policy or policies shall be issued by an insurer rated in Best's Insurance Guide with a rating of B+ or better. 3.3 Professional Liability CONSULTANT shall at all times during the term of this Agreement, carry, maintain, and keep in full force and effect a policy or policies of professional liability insurance with a minimum limit of one million ($1,000,000.00) dollars. 3.4 Worker's Compensation CONSULTANT agrees to maintain in force at all times during the performance of work under this Agreement worker's compensation insurance as required by the law. CONSULTANT shall require any subcontractor similarly to provide such compensation insurance for their respective employees. 3.5 Notice of Cancellation A. All insurance policies shall provide that the insurance coverage shall not be canceled by the insurance carrier without thirty (30) days prior written notice to CITY. CONSULTANT agrees that it will not cancel or reduce said insurance coverage. B. CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONSULTANT's expense, the premium thereon. 3.6 Certificate of Insurance At all times during the term of this Agreement, CONSULTANT shall maintain on file with the CITY Clerk a certificate of insurance showing that the aforesaid policies are in effect in the required amounts. The comprehensive general liability and professional liability policy or policies shall contain endorsements naming the CITY, its officers, agents and employees as additional insured. 3.7 Primary Coverage The insurance provided by CONSULTANT shall be primary to any coverage available to CITY. The insurance policies (other than workers' compensation and professional liability) shall include provisions for waiver of subrogation. ARTICLE 4 TERMINATION 4.1 Termination of Agreement (a) This Agreement may be terminated at any time, with or without cause, by either party upon sixty (60) days prior written notice. Notice shall be deemed served upon deposit in the United States Mail of a certified or registered letter, postage prepaid, return receipt requested, addressed to the other party, or upon personal service of such notice to the other party, at the address set forth in Article 6.12. (b) In the event of termination or cancellation of this Agreement by CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT, CONSULTANT shall be paid compensation for all services performed by CONSULTANT, in an amount to be determined as follows: for work done in accordance with all of the terms and provisions of this Agreement, CONSULTANT shall be paid an amount equal to the percentage of services performed prior to the effective date of termination or cancellation in accordance with the work items; provided, in no event shall the amount of money paid under the foregoing provisions of this paragraph exceed the amount which would have been paid to CONSULTANT for the full performance of the services described in Article 2.1 and Article 2.4. ARTICLE 5 OWNERSHIP OF DOCUMENTS 5.1 Ownership of Documents and Work Product All plans, specifications, reports and other design documents prepared by CONSULTANT pursuant to this Agreement are instruments of service which shall be deemed the property of the CITY. CITY acknowledges and agrees that all plans, specifications, reports and other design documents prepared by CONSULTANT pursuant to this Agreement shall be used exclusively on this Project and shall not be used for any other work without the written consent of CONSULTANT. In the event CITY and CONSULTANT permit the reuse or other use of the plans, specifications, reports or other design documents, CITY shall require the party using them to indemnify and hold harmless CITY and CONSULTANT regarding such reuse or other use, and CITY shall require the party using them to eliminate any and all references to CONSULTANT from the plans, specifications, reports and other design documents. If a document is prepared by CONSULTANT on a computer, CONSULTANT shall prepare such document in a Microsoft Word 6.0 format; in addition, CONSULTANT shall provide CITY with said document both in a printed format and on a three and one-half inch (3 1/2") floppy diskette. Consultant will be allowed to retain copies of all related material for consultant’s files. ARTICLE 6 GENERAL PROVISIONS 6.1 Representation A CITY representative shall be designated by the City Manager and a CONSULTANT representative shall be designated by CONSULTANT as the primary contact person for each party regarding performance of this Agreement. 6.2 Fair Employment Practices/Equal Opportunity Acts. In the performance of this Agreement, CONSULTANT shall comply with all applicable provisions of the California Fair Employment Practices Act (California Government Code Sections 12940-48) and the applicable equal employment provisions of the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of 1992 (42 U.S.C. § 11200, et seq.). 6.3 Personnel CONSULTANT represents that it has, or shall secure at its own expense, all personnel required to perform CONSULTANT's services under this Agreement. Any person who performs engineering services pursuant to this Agreement shall be licensed as a Civil Engineer by the State of California and in good standing. CONSULTANT shall make reasonable efforts to maintain the continuity of CONSULTANT's staff who are assigned to perform the services hereunder and shall obtain the approval of the Director of Public Works of all proposed staff members who will perform such services. CONSULTANT may associate with or employ associates or subconsultants in the performance of its services under this Agreement, but at all times shall be responsible for their services. 6.4 CONFLICTS OF INTEREST CONSULTANT agrees not to accept any employment or representation during the term of this Agreement or within twelve (12) months after completion of the work under this Agreement which is or may likely make CONSULTANT "financially interested" (as provided in California Government Code Section 1090 and 87100) in any decisions made by CITY on any matter in connection with which CONSULTANT has been retained pursuant to this Agreement. 6.5 Legal Action (a) Should either party to this Agreement bring legal action against the other, the case shall be brought in a court of competent jurisdiction in Los Angeles County, California, and the party prevailing in such action shall be entitled to recover its costs of litigation, including reasonable attorneys' fee which shall be fixed by the judge hearing the case and such fee shall be included in the judgment. (b) Should any legal action about the Project between CITY and a party other than CONSULTANT require the testimony of CONSULTANT when there is no allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its testimony and preparation to testify at the hourly rates in effect at the time of such testimony. 6.6 Assignment This Agreement shall not be assignable by either party without the prior written consent of the other party. Notwithstanding the above, CONSULTANT may use the services of persons and entities not in CONSULTANT's direct employ, when it is appropriate and customary to do so. Such persons and entities include, but are not necessarily limited to, surveyors, specialized consultants, and testing laboratories. CONSULTANT'S use of subcontractors for additional services shall not be unreasonably restricted by the CITY provided CONSULTANT notifies the CITY in advance. 6.7 Independent Contractor CONSULTANT is and shall at all times remain, as to the CITY, a wholly independent CONTRACTOR. Neither the CITY nor any of its agents shall have control over the conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. CONSULTANT expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees, are in any manner agents, servants or employees of CITY, it being distinctly understood that CONSULTANT is, and shall at all times remain to CITY, a wholly independent contractor and CONSULTANT's obligations to CITY are solely such as are prescribed by this Agreement. 6.8 Hazardous Materials Unless otherwise provided in this Agreement, CONSULTANT and its subconsultants and/or contractors shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to hazardous materials in any form at the site of the Project. 6.9 Titles The titles used in this Agreement are for general reference only and are not part of the Agreement.
6.10 Extent of Agreement This Agreement represents the entire and integrated Agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified or amended only by a subsequent written agreement signed by both parties. 6.11 Notices All notices pertaining to this Agreement shall be in writing and addressed as follows: If to CONSULTANT:
If to CITY:
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first above written.
ATTEST: CITY CLERK
3. Professional Services Agreement – Home Improvement Program. (Huey)
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DIRECTOR OF PUBLIC WORKS
DATE: JUNE 16, 2001 SUBJECT: PROFESSIONAL SERVICES AGREEMENT – HOME IMPROVEMENT ROGRAM Staff Coordinator: Judy Huey, Senior Administrative Analyst RECOMMENDATION
BACKGROUND As a part of the City’s Community Development Block Grant (CDBG) Program, funds are allocated for the implementation of a Home Improvement Program which provides housing rehabilitation assistance to low and moderate income homeowners. The Home Improvement Program offers grants of up to $5,000 and deferred loans of up to $10,000 for residential repairs to eligible owner occupied homes. The City of Rancho Palos Verdes has utilized consultant staff to administer the program since November 1998. A two-year contract for FY 2001-2003 is proposed for award, with an option to renew the contract for FY 2003-2004 at the City’s discretion. The amount of the contract shall not exceed $35,000 per year without written authorization from the City. ANALYSIS AND DISCUSSION A Request for Proposal (RFP) was requested from three (3) firms capable of providing consultant services to administer and implement the Home Improvement Program. The proposals submitted for consideration are as follows:
Staff reviewed the qualifications of the three firms and the individuals assigned to the project. Proposals were evaluated based upon City Council-approved criteria as follows:
Upon review, it is recommended that MDG Associates be awarded a contract to administer the Home Improvement Program. As the current consultant staff for the City of Rancho Palos Verdes Home Improvement Program, MDG Associates has developed the program guidelines and procedures including forms, applications, reports, program information brochures and/or handouts for homeowners. In addition, the firm is highly responsive to the homeowners participating in the program. MDG Associates has made consistent efforts to complete repair work and housing improvements in a cost effective and timely manner. The firm is organized, thorough and diligent in operating the Home Improvement Program, and keeps City staff informed of issues concerning the program as well as the progress of the rehabilitation work. ALTERNATIVES
FISCAL IMPACT Awarding the contract will authorize the proposed budgeted expenditure of up to $35,000 in FY 2001 – 2002 and up to $35,000 in FY 2002-2003. The Home Improvement Program is fully funded through the Community Development Block Grant (CDBG) Program. Consultant costs for program administration and implementation are eligible CDBG expenditures. Respectfully submitted, Reviewed, Attachment: PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 16th day of June, 2001, by and between the CITY OF RANCHO PALOS VERDES hereinafter referred to as "CITY", and MDG Associates hereafter referred to as "CONSULTANT". IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: ARTICLE 1 SCOPE OF SERVICES 1.1 Project Description The Project is described as follows:
The CITY’s Home Improvement Program provides grants and zero percent (0%) deferred loans to eligible homeowners for interior and exterior housing improvements. The CONSULTANT will provide professional services necessary to administer the City’s Home Improvement Program, including but not limited to the tasks included in CONSULTANT’S Proposal dated April 11, 2001 incorporated herein by this reference. 1.2 Description of Services CONSULTANT shall perform the Services described in the CONSULTANT'S Proposal to provide administrative and implementation services for the Home Improvement Program. That Proposal is attached hereto as Exhibit "A" and incorporated herein by this reference. CONSULTANT shall obtain a City Business License and shall keep said license in effect at all times while performing services pursuant to this Agreement. 1.3 Time of Commencement and Performance This Agreement shall commence on July 1, 2001 and expire on June 30, 2003, with an option to renew the agreement for FY 2003-2004 with the mutual consent of both parties. ARTICLE 2 COMPENSATION 2.1 Fee (a) CITY agrees to compensate CONSULTANT a not to exceed amount of $35,000 in Community Development Block Grant (CDBG) funds for professional services as indicated and further described in CONSULTANT'S proposal which is attached hereto and incorporated herein by Exhibit "A". (b) CITY may request additional specified work under this agreement. All such work must be authorized in writing by the Director of Public Works prior to commencement. 2.2 Payment Address All payments due CONSULTANT shall be paid to: MDG Associates 2.3 Terms of Compensation CONSULTANT will submit invoices monthly for the services provided and completed in the previous month. CITY agrees to pay all undisputed invoice amounts within thirty (30) days of receipt of the invoice. CITY agrees to use its best efforts to notify CONSULTANT of any disputed invoice amounts or claimed completion percentages within ten (10) days of the receipt of each invoice. However, CITY's failure to timely notify CONSULTANT of a disputed amount of claimed completion percentage shall not be deemed a waiver of CITY's right to challenge such amount or percentage. Additionally, in the event CITY fails to pay any undisputed amounts due CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY agrees that CONSULTANT shall have the right to consider said default a total breach of this Agreement and be terminated by CONSULTANT without liability to CONSULTANT upon ten (10) working days advance written notice. 2.4 Additional Services CITY may request in writing that CONSULTANT perform additional services not covered by the specific Scope of Work set forth in this Agreement, and CONSULTANT shall perform such services and will be paid for such additional services in accordance with CONSULTANT'S Standard Schedule of Hourly Rates. ARTICLE 3 INDEMNIFICATION AND INSURANCE 3.1 Indemnification CONSULTANT will defend, indemnify and hold harmless CITY, its Boards and its officers, employees and agents (collectively "CITY"), against any claim, loss or liability that arises because of the sole or primary negligence or willful misconduct of CONSULTANT, its agents, officers, directors or employees, in performing any of the services under this Agreement. 3.2 General Liability CONSULTANT shall at all times during the term of the Agreement carry, maintain, and keep in full force and effect, a policy or policies of Comprehensive General Liability Insurance, with minimum limits of One Million ($1,000,000.00) Dollars for each occurrence and in the aggregate, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by CONSULTANT. Said policy or policies shall be issued by an insurer admitted to do business in the State of California and rated in Best's Insurance Guide with a rating of A VII or better. 3.3 Professional Liability CONSULTANT shall at all times during the term of this Agreement, carry, maintain, and keep in full force and effect a policy or policies of professional liability insurance with a minimum limit of one million ($1,000,000.00) dollars. Said policy or policies shall be issued by an insurer admitted to do business in the State of California and rated in Best's Insurance Guide with a rating of A VII or better. 3.4 Worker's Compensation CONSULTANT agrees to maintain in force at all times during the performance of work under this Agreement worker's compensation insurance as required by the law. CONSULTANT shall require any subcontractor similarly to provide such compensation insurance for their respective employees. 3.5 Notice of Cancellation A. All insurance policies shall provide that the insurance coverage shall not be canceled by the insurance carrier without thirty (30) days prior written notice to CITY. CONSULTANT agrees that it will not cancel or reduce said insurance coverage. B. CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONSULTANT's expense, the premium thereon. 3.6 Certificate of Insurance At all times during the term of this Agreement, CONSULTANT shall maintain on file with the CITY Clerk a certificate of insurance showing that the aforesaid policies are in effect in the required amounts. The comprehensive general liability and professional liability policy or policies shall contain endorsements naming the CITY, its officers, agents and employees as additional insureds. 3.7 Primary Coverage The insurance provided by CONSULTANT shall be primary to any coverage available to city. The insurance policies (other than workers' compensation and professional liability) shall include provisions for waiver of subrogation. ARTICLE 4 TERMINATION 4.1 Termination of Agreement (a) This Agreement may be terminated at any time, with or without cause, by either party upon thirty (30) days prior written notice. Notice shall be deemed served upon deposit in the United States Mail of a certified or registered letter, postage prepaid, return receipt requested, addressed to the other party, or upon personal service of such notice to the other party, at the address set forth in Article 6.12. (b) In the event of termination or cancellation of this Agreement by CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT, CONSULTANT shall be paid compensation for all services performed by CONSULTANT, in an amount to be determined as follows: for work done in accordance with all of the terms and provisions of this Agreement, CONSULTANT shall be paid an amount equal to the percentage of services performed prior to the effective date of termination or cancellation in accordance with the work items; provided, in no event shall the amount of money paid under the foregoing provisions of this paragraph exceed the amount which would have been paid to CONSULTANT for the full performance of the services described in Article 2.1. ARTICLE 5 OWNERSHIP OF DOCUMENTS 5.1 Ownership of Documents and Work Product All plans, specifications, reports and other design documents prepared by CONSULTANT pursuant to this Agreement are instruments of service which shall be deemed the property of the CITY. CITY acknowledges and agrees that all plans, specifications, reports and other design documents prepared by CONSULTANT pursuant to this Agreement shall be used exclusively on this Project and shall not be used for any other work without the written consent of CONSULTANT. In the event CITY and CONSULTANT permit the reuse or other use of the plans, specifications, reports or other design documents, CITY shall require the party using them to indemnify and hold harmless CITY and CONSULTANT regarding such reuse or other use, and CITY shall require the party using them to eliminate any and all references to CONSULTANT from the plans, specifications, reports and other design documents. If a document is prepared by CONSULTANT on a computer, CONSULTANT shall prepare such document in a Microsoft® Word 97 SR-2 or lower format; in addition, CONSULTANT shall provide CITY with said document both in a printed format and on a three and one-half inch (3 1/2") floppy diskette. ARTICLE 6 GENERAL PROVISIONS 6.1 Representation A CITY representative shall be designated by the City Manager and a CONSULTANT representative shall be designated by CONSULTANT as the primary contact person for each party regarding performance of this Agreement. 6.2 Fair Employment Practices/Equal Opportunity Acts In the performance of this Agreement, CONSULTANT shall comply with all applicable provisions of the California Fair Employment Practices Act (California Government Code Sections 12940-48) and the applicable equal employment provisions of the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of 1992 (42 U.S.C. § 11200, et seq.). 6.3 Personnel CONSULTANT represents that it has, or shall secure at its own expense, all personnel required to perform CONSULTANT's services under this Agreement. CONSULTANT shall make reasonable efforts to maintain the continuity of CONSULTANT's staff who are assigned to perform the services hereunder and shall obtain the approval of the Director of Public Works of all proposed staff members who will perform such services. CONSULTANT may associate with or employ associates or subconsultants in the performance of its services under this Agreement, but at all times shall be responsible for their services. 6.4 Compliance with Federal Regulations This Agreement is subject to and incorporates the terms of Subpart K of the CDBG Regulations and all other applicable Federal Standards Provision, inclusive of the following: Executive Order 11246 requires that during the performance of this Agreement, CONSULTANT agrees not to discriminate against any employee or applicant for employment because of race, religion, sex, color or national origin. CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, rates of pay or other forms of compensation, and selection for training, including apprenticeship. CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the CONSULTANT setting forth the provisions of this nondiscrimination clause. Section 3 of the Housing and Community Development Act of 1968, as amended, 12 U.S.C. 1701 et. seq., requires that, to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in or owned in substantial part by persons residing in the area of the project. Title VI of the Civil Rights Act of 1964 provides that no person shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity receiving federal financial assistance. Section 109, Title I of the Housing and Community Development Act of 1974 provides that no person shall, on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program of activity funded in whole or in part with funds made available under this title. Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual, as provided in Section 504 of the Rehabilitation Act of 1973, shall also apply. 6.5 Conflicts of Interest CONSULTANT agrees not to accept any employment or representation during the term of this Agreement or within twelve (12) months after completion of the work under this Agreement which is or may likely make CONSULTANT "financially interested" (as provided in California Government Code Section 1090 and 87100) in any decisions made by CITY on any matter in connection with which CONSULTANT has been retained pursuant to this Agreement. 6.6 Legal Action (a) Should either party to this Agreement bring legal action against the other, the case shall be brought in a court of competent jurisdiction in Los Angeles County, California, and the party prevailing in such action shall be entitled to recover its costs of litigation, including reasonable attorneys' fee which shall be fixed by the judge hearing the case and such fee shall be included in the judgment. (b) Should any legal action about the Project between CITY and a party other than CONSULTANT require the testimony of CONSULTANT when there is no allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its testimony and preparation to testify at the hourly rates in effect at the time of such testimony. 6.7 Assignment This Agreement shall not be assignable by either party without the prior written consent of the other party. Notwithstanding the above, CONSULTANT may use the services of persons and entities not in CONSULTANT'S direct employ, when it is appropriate and customary to do so. Such persons and entities include, but are not necessarily limited to, surveyors, specialized consultants, and testing laboratories. CONSULTANT'S use of subcontractors for additional services shall not be unreasonably restricted by the CITY provided CONSULTANT notifies the CITY in advance. 6.8 Independent Contractor CONSULTANT is and shall at all times remain, as to the CITY, a wholly independent CONTRACTOR. Neither the CITY nor any of its agents shall have control over the conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. CONSULTANT expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees, are in any manner agents, servants or employees of CITY, it being distinctly understood that CONSULTANT is, and shall at all times remain to CITY, a wholly independent contractor and CONSULTANT's obligations to CITY are solely such as are prescribed by this Agreement. 6.9 Titles The titles used in this Agreement are for general reference only and are not part of the Agreement. 6.10 Extent of Agreement This Agreement represents the entire and integrated Agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified or amended only by a subsequent written agreement signed by both parties. 6.11 Notices All notices pertaining to this Agreement shall be in writing and addressed as follows: If to CONSULTANT:
If to CITY:
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first above written.
ATTEST: CITY CLERK
4. Purchase of Tax-Defaulted Property. (Petru)
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ASSISTANT CITY MANAGER
DATE: JUNE 16, 2001 SUBJECT: PURCHASE OF TAX DEFAULTED PROPERTY RECOMMENDATION Authorize the Mayor and City Clerk to sign an Agreement to Purchase Tax-Defaulted Property for a 17.44 acre vacant parcel located adjacent to Del Cerro Park. BACKGROUND Pursuant to the State Revenue and Tax Code, properties that are determined to be in default for unpaid property taxes for five years or more are periodically put up for sale at public auction by the Los Angeles County Tax Collector. However, if it is determined that the parcel is needed for public purposes, the City may request to have the parcel removed from the auction and acquire title to the property. The cost of acquisition is the minimum bid for the property as approved by the Los Angeles County Board of Supervisors. However, parcels may be subject to removal from the auction if the owner pays the defaulted taxes or enters into a legal process, such as bankruptcy. DISCUSSION Staff has received notice that ten vacant parcels in the City will be offered at public auction on August 6 and 7, 2001. If the City determines that any of the properties are needed for public purposes, the City must file a written statement setting forth the purpose of the acquisition and the necessary agreement forms prior to June 29, 2001. Of the ten properties currently up for auction, staff feels that the City should try to acquire the vacant parcel located adjacent to Del Cerro Park. The minimum bid on this parcel is $17,772. This property is zoned RS-2 (Single Family Residential) and OH (Open Space Hazard) and is approximately 17.44 acres in size. The lot was created in 1980 as a common open space lot for Tract No. 32110 (a Residential Planned Development on Park Place and Burrell Lane consisting of 11 single-family lots). For unknown reasons, the property was never transferred to the homeowners association and still remains in the ownership of the developer (Burrell Ltd.). Staff would not normally recommend that the City acquire property that was originally to be preserved as open space through a RPD approval, however, acquisition of this property offers a unique opportunity to connect Del Cerro Park with the open space the City is currently in the process of purchasing from York Long Point Associates. Although most of the property has steep topography, staff feels that City ownership of this parcel would be of public benefit due to fact that it would expand the size of Del Cerro Park from nearly 4 acres to over 21 acres, and possibly provide a trail connection between this developed park site and the proposed Portuguese Bend Nature Preserve. Acquisition of the property may also assist the City in the completion of its Natural Communities Conservation Planning (NCCP) effort. There are nine other properties included in the August 2001 public auction. Staff does not recommend City acquisition of any of these properties due to the fact that:
Staff feels that City ownership of these properties would not serve any reasonable public purpose. ADDITIONAL INFORMATION The Council has previously authorized staff to pursue acquisition of five other vacant lots in the City. With the exception of a parcel on Cherry Hill Lane, the delinquent taxes have been redeemed on the four other parcels (Peppertree, Tangerine, Pomegranate and Windport Canyon). The City is still awaiting the County’s completion of the legal noticing requirements for the Cherry Hill parcel before finalizing the transaction. CONCLUSION The Los Angeles County Tax Collector has notified the City that ten properties in the City will be offered for sale at a public auction on August 6 and 7, 2001. The City has the opportunity to purchase these properties prior to the public sale, provided that the City files the necessary paperwork with the County prior to June 29, 2001 to establish that the properties are needed for public purposes. Of the ten parcels, staff recommends that only the parcel located adjacent to Del Cerro Park be acquired by the City. In addition to enlarging Del Cerro Park, this acquisition would assist in the completion of the Portuguese Bend Nature Preserve and the City’s NCCP program. FISCAL IMPACT The City would be required to purchase the subject parcel for the minimum bid amount, which is $17,772. The money for the purchase would come from the General Fund. The only on-going cost to the City of owning this property would be the annual cost of clearing the non-native vegetation for fire control purposes. Respectfully submitted:
Reviewed, Attachments:
5. Register of Demands. (McLean.)
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6. Garden Village Shopping Center Geologic Study. (Evans)
TO: HONORABLE MAYOR AND COUNCILMEMBERS FROM: CITY MANAGER
DATE: JUNE 16, 2001
SUBJECT: GARDEN VILLAGE SHOPPING CENTER GEOLOGIC STUDY RECOMMENDATION: Authorize a study of geologic and soil conditions adjacent to the Garden Village Shopping Center on Western Avenue. BACKGROUND: On April 17, 2001, the City Council established an ad hoc committee to investigate the impact of proposed development projects in adjacent cities that may impact our City. The committee, referred to as the Border Issues Committee, is made up of Mayor Lyon and Mayor pro tem John McTaggart. The Border Issues Committee met with representatives of the Rolling Hills Riviera Homeowners Association on June 1, 2001 and again on June 8, 2001. The Homeowners Association representatives were Don Shults and April Sandell. Mr. Shults says the Association is concerned over recent development approvals in San Pedro that have adversely impacted traffic on Western Avenue. He cited the Home Depot as a prime example. In addition, he feels the recent approval by the City of Los Angeles of a senior housing project along Western Avenue and the potential Port expansion all will have detrimental impacts on our eastside residents. He pointed out that there are currently three projects in the pre-development stage that his Association opposes. The first is the re-vitalization of the Garden Village Shopping Center on Western Avenue at Westmont (City of Los Angeles). The second is the proposed expansion of the Covenant Church on Palos Verdes Drive North (City of RHE). The third is a Community Center in the Harbor Housing area (Los Angeles County?). Of immediate concern is the revitalization project in the Garden Village Shopping Center. The Garden Village project will add 2000 square feet of retail space to a reconfigured shopping center to be anchored by a "super" Albertson’s. This project was approved by the Los Angeles City Council on June 8, 2001. In response to this approval the Border Issues Committee addressed a letter to the City of Los Angeles Zoning Administrator requesting the following:
DISCUSSION: The Border Issues Committee is particularly concerned about the underlying soils and drainage conditions in the project area that includes both the City of Los Angeles and the City of Rancho Palos Verdes. The ad hoc committee decided to recommend that the Rancho Palos Verdes City Council authorize a study of these geologic conditions and whether or not the Gardens Village revitalization project will have any adverse impacts on existing properties in our City. The recommended study will be consistent with the conditions that the City of Los Angeles has already placed on the developer regarding geologic and soils issues. The Committee further decided to recommend that the City employ the firm of Cotton, Shires & Associates (CSA) to conduct this study. The scope of work for the study would begin with a thorough review of the previous geological and soils studies performed in the area for various public and private projects. Based on this review CSA would be asked to advise the City whether or not they feel there are geologic or soils conditions that would be exacerbated by the proposed Village Gardens project. In addition, the study will include recommendations by CSA regarding any further study or remedial actions that should be undertaken. FISCAL IMPACT: The cost of the review and recommendations should not exceed $10,000. There are adequate funds to perform the study included in the Building and Safety budget under the Professional and Technical Services account. Respectfully submitted, PUBLIC COMMENTS: (This section of the agenda is for audience comments on items NOT on the agenda. Speakers are limited to three minutes.) ORAL CITY COUNCIL REPORTS: (This section designated to oral reports from councilmembers who wish/need to report on Council assignments.) ADJOURNMENT: Adjourn to a time and place certain only if you wish to meet prior to the next regular meeting. |
