Rancho Palos Verdes City Council
   

TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: AUGUST 6, 2002

SUBJECT: AWARD CONTRACT AND CONSTRUCTION MANAGEMENT SERVICES FOR PALOS VERDES DRIVE SOUTH/25TH STREET REHABILITATION PROJECT

Staff Coordinator:     Nicole Jules, Sr. Engineer

RECOMMENDATIONS

1. Award the contract for the Palos Verdes Drive South/25th Street rehabilitation project to Colich & Sons. Inc. for an amount not to exceed $335,540; plus authorize staff to spend an additional $32,360 for possible extra work, for a total authorization of  $367,900.

2. Award a professional service contract to Harris & Associates for an amount not to exceed $24,000 for construction management and inspection services for the Palos Verdes Drive South/25th Street Rehabilitation Project.

BACKGROUND

The purpose of this project is to improve the condition of the road and the drainage along Palos Verdes Drive South/25th Street between La Rotonda and the easterly City limits.  The project consists of the installation of over 180 linear feet of high density polyethylene pipe, 300 linear feet of reinforced concrete pipe, 4 catch basin inlets, one energy dissipation structure (with colored concrete), over 2,100 linear feet of 8 inch asphalt concrete berm, and 127 tons of asphalt rubber roadway surface. 

A geotechnical study of this roadway contemplated the removal and reconstruction of the entire roadway embankment.  However, after additional geotechnical studies were performed the proposed project was recommended. No additional construction is contemplated for this segment of roadway.

The project was properly advertised and sealed bids were opened at 10:00 a.m. on Thursday, July 18, 2002.  Four bids were received ranging from a low of $335,540 to a high of $519,630.  Bid results are as follow:

Bidder Amount
Engineer’s Estimate

$ 310,000.00

Colich & Sons

335,540.00

Excel Paving

418,653.00

Sully Miller

495,252.00

Zondiros Corp.

519,630.00

CONCLUSION

Colich & Sons, as the apparent lowest responsive and responsible bidder, should be awarded the Palos Verdes Drive South/25th Street Rehabilitation project.

FISCAL IMPACT

The recommended action authorizes expenditures within the Capital Improvements Program budget.  The total amount budgeted for this project is $887,530, utilizing $304,940 of Prop C funds, $206,390 of Gas Tax Funds and $376,200 of General Funds.  The total funds needed for project construction and inspection is $391, 900, resulting in a savings of approximately $429,440.  The project funding sources are as follow:

Proposition C                        $304,940
Gas Tax                                  $ 86,960
Total Funds Required           $391,900

Respectfully Submitted,

___________________________
Dean E. Allison
Director of Public Works                                                     

Reviewed,

_________________________
Les Evans
City Manager