1. Adopt Resolution 2002-___, a resolution of the City Council of the City of Rancho Palos Verdes, amending Resolution 2002-45, the budget appropriation for fiscal year 2002-03, for a budget adjustment to the City’s General Fund.
2. Authorize the Director of Public Works to expend an additional $21,500 for maintenance services for brush clearance/weed abatement in accordance with County Fire Codes.

Each year the City must clear vegetation from its inventory of vacant property in accordance with County Fire Codes. Work has been completed at all locations that have traditionally been cleared. The County of Los Angeles recently notified the City of three additional city properties that have traditionally not been cleared, need to be cleared. The County received complaints from nearby properties regarding these three properties.

The additional properties are as follows:

1. A natural canyon along the easterly boundary of the Forrestal Open Space. The area must be cleared of brush that is adjacent to properties along Pirate Drive and Phantom Drive.
2. An open space lot along Martingale Drive. Clearance is now required on this property because an adjacent property, which had previously been vacant, has recently been developed.
3. An area along Dauntless Drive.

When the County brought these properties to our attention, they also provided us with an estimate for the County to perform the work. Their estimate is $21,600. The adopted budget does not have adequate funds to complete this additional work. Based on current fire codes, this additional work must be performed.

The City has little discretion as to whether the additional work is performed, however, we do have discretion as to who performs the work. Staff believes that the estimate from the County is high, and that we can likely have the work completed by one of our maintenance contractors at a more reasonable price. Staff has not yet received a proposal from our maintenance contractors for this work. Given that this is an important and urgent matter, staff did not delay the process until that proposal was received. If the recommended actions are adopted, staff intends to award the work based upon the best combination of price and schedule.

Adopting the staff recommendation will provide funding, and allow the City to move forward with needed brush clearance/weed abatement required by the County Fire Code.

The Adopted FY 02 – 03 Budget includes $11,900 for brush clearance/weed clearance purposes. Adopting the staff recommendation will result in the expenditure of up to an additional $21,050 of General Fund monies. The additional costs become an annual expense. The FY 02 - 03 projected ending General Fund Balance is $6,801,303.

Submitted by,
Dean E. Allison
Director of Public Works

Reviewed by,
Les Evans, City Manager

Attachments:Resolution 2002 – July 17, 2002 Notification from the County of Los Angeles

RESOLUTION NO. 2002-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS

VERDES, AMENDING RESOLUTION 2002-45, THE BUDGET APPROPRIATION

FOR FISCAL YEAR 2002-03, FOR A BUDGET ADJUSTMENT TO THE CITY’S GENERAL FUND – PARKS AND TRAILS MAINTENANCE

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council; and

WHEREAS, on June 12, 2002, the City Council of the City of Rancho Palos Verdes adopted Resolution 2002-45, approving a spending plan and authorizing a budget appropriation for the 2002-03 fiscal year; and

WHEREAS, it is necessary for the City to allocate additional funds for maintenance services for brush clearance/weed abatement in accordance with County Fire codes; and

WHEREAS, a budget increase in the General Fund – Parks and Trails Maintenance is necessary to authorize the expenditure of additional funds for maintenance services.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following adjustment be made to the General Fund – Parks and Trails Maintenance budget:

General Fund001-341-30Maintenance Services$21,500

PASSED, APPROVED, AND ADOPTED THE 6th DAY OF August, 2002.

___________________________
MAYOR

ATTEST:

______________________
CITY CLERK

Resolution No. 2002-

Page 1 of 2
State of California)
County of Los Angeles)ss
City of Rancho Palos Verdes)

I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2002- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on August 6, 2002.

_____________________________
CITY CLERK