Rancho Palos Verdes City Council
   

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: FINANCE DIRECTOR

DATE: SEPTEMBER 3, 2002

SUBJECT: FY 2001-2002 CONTINUING APPROPRIATIONS

Staff Coordinator: Kathryn Downs, Accounting Manager

RECOMMENDATION:

1) Adopt Resolution No. 2002- , amending Resolution No. 2002-45, the budget appropriation for FY 2002-2003, to continue certain expenditure appropriations from FY 2001-2002.

2) Adopt Resolution No. 2002- , amending Resolution No. 2001-43, the budget appropriation for FY 2001-2002, to reduce the budget for continuing appropriations that will be rebudgeted and included in the FY 2002-2003 budget.

BACKGROUND AND DISCUSSION REGARDING CONTINUING APPROPRIATIONS:

At the end of each fiscal year, it is necessary to prepare a summary of budgeted appropriations that must be carried over to the next fiscal year as continuing appropriations. The attached list of FY 2001-2002 continuing appropriations (Attachment A) includes projects, which were included in the FY 2001-2002 budget, but were not completed by the end of the fiscal year.

The majority of the continuing appropriation items relate to ongoing Public Works projects started in FY 2001-2002 (or earlier) that were not completed by June 30, 2002. Many of these Public Works projects are historically performed in the summer months to avoid the rainy season (i.e. road and sewer construction projects, recycling beautification grants) or are large projects that take several years to complete (i.e. the Point Vicente Soil Remediation Project). City staff anticipates that the majority of additional expenditures related to these projects will be incurred during FY 2002-2003. However, in some instances, especially in regards to the larger projects, completion will not necessarily occur until after June 30, 2003. In these instances it will probably be necessary to carry over amounts to FY 2003-2004 as a part of next year’s continuing appropriations.

Staff reviewed all projects budgeted in FY 2001-2002 during the course of preparing the City’s FY 2002-2003 budget. Staff also recently reviewed FY 2001-2002 expenditures and determined that some amounts previously budgeted in FY 2001-2002 (and expected to be expended prior to fiscal year end) were not actually expended prior to June 30, 2002. These unspent appropriations must be carried over to FY 2002-2003 as continuing appropriations to ensure budgetary compliance.

Staff included the entire amount of the continuing appropriation in the FY 2001-2002 column of the Five-Year Model. Therefore, estimated beginning fund balances presented with the FY 2002-2003 budget have already been reduced by the amount of the proposed continuing appropriations. The approval of these continuing appropriations will not change estimated ending fund balances at June 30, 2003.

The attached list of FY 2001-2002 continuing appropriations (Attachment A) itemizes each individual project for which staff recommends a continuation of the appropriation into FY 2002-2003. A brief description of each item is provided as well. Approval of the proposed resolution will allow staff to prepare the necessary budget adjustments to provide for the completion of these projects in FY 2002-2003.

DISCUSSION OF CONTINUING APPROPRIATION ITEMS:

The attached list of FY 2001-2002 continuing appropriations (Attachment A) itemizes each individual project for which staff recommends a continuation of the appropriation into FY 2002-2003. A brief description of each item is provided as well.

FISCAL IMPACT:

The proposed recommendations will have no impact on the estimated (budgeted) fund balance at June 30, 2003 for any of the City’s funds. The first resolution merely authorizes increasing the FY 2002-2003 budget expenditures associated with each of the listed continuing appropriations discussed above. The second resolution authorizes decreasing the FY 2001-2002 budget for the same continuing appropriations.

Respectfully submitted,
Dennis McLean
Finance Director

Reviewed:
Les Evans
City Manager

RESOLUTION NO. 2002 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2001-43, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2001-2002, TO REDUCE THE BUDGET FOR THE APPROVED CONTINUING APPROPRIATIONS

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council: and

WHEREAS, on June 5, 2001, the City Council of the City of Rancho Palos Verdes adopted Resolution 2001-43, approving a spending plan and authorizing a budget appropriation for the 2001-2002 fiscal year: and

WHEREAS, certain projects included in the fiscal year 2001-2002 budget will be carried over as continuing appropriations to the fiscal year 2002-2003 (listed in the attached Exhibit A); and

WHEREAS, the City Council desires that the fiscal year 2001-2002 budget be reduced for each of the continuing appropriations carried over to fiscal year 2002-2003.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following adjustments be made to the fiscal year 2001-2002 budget per the attached Exhibits A:

Decrease the General Fund budget as follows:

City Attorney #001-103-35 Professional/technical $ 2,526
Information Tech #001-130-86 Computer Equipment $ 60,000
Emergency Prep #001-230-50 Operating Supplies $ 5,298
Public Works Adm #001-301-35 Professional/technical $ 23,167
Building Maint #001-340-30 Maintenance $ 21,766
Building Maint #001-340-35 Professional/technical $ 2,000
Parks Maint #001-341-30 Maintenance $ 93,815
Parks Maint #001-341-35 Professional/technical $ 17,325
Planning #001-401-35 Professional/technical $174,200
Recreation & Parks #001-540-50 Operating Supplies $ 10,000

Decrease the Gas Tax Fund budget as follows:Street Maintenance #102-302-30 Maintenance services $420,482

Street Maintenance #102-302-35 Professional/technical $ 58,019

Decrease the CDBG Fund budget as follows:

CDBG Projects #110-910-35 Professional/technical $ 92,080
CDBG Projects #110-910-82 Improvements other than Bldgs. $794,276

Decrease the Recycling Fund budget as follows:

Recycling #112-312-68 Grants $104,153

Decrease the Solid Waste Fund budget as follows:

Solid Waste #113-313-30 Maintenance $ 2,600
Solid Waste #113-313-35 Professional/technical $ 2,000

Decrease the Habitat Restoration Fund budget as follows:

Habitat Rest #122-322-82 Improvements other than Bldgs. $120,000

Decrease the Abalone Cove Sewer District Fund budget as follows:

Ab Cove Sewer Dist #125-325-82 Improvements other than Bldgs. $ 40,606

Decrease the Capital Improvement Projects Fund budget as follows:

CIP #330-930-35 Professional/technical $941,602
CIP #330-930-82 Improv. other than Bldgs. $7,125,369

Decrease the Park Development (Quimby) Fund budget as follows:

Quimby #334-934-35 Professional/technical $ 9,500
Quimby #334-934-82 Improvements other than Bldgs. $ 91,325

Decrease the Equipment Replacement Fund budget as follows:

Internal Services #781-382-86 Computer equipment/software $105,239
Internal Services #781-383-85 Furniture and equipment $214,500

Decrease the Employee Benefits Fund budget as follows:

Internal Services #785-385-35 Professional/technical $ 22,775

Decrease the Building Replacement Fund budget as follows:

Internal Services #786-386-35 Professional/technical $ 85,405

PASSED, APPROVED, AND ADOPTED THE 3RD DAY OF SEPTEMBER 2002.

___________________________
MAYOR

ATTEST:

______________________
CITY CLERK

State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )

I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2002- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on September 3, 2002.

_____________________________
CITY CLERK
CITY OF RANCHO PALOS VERDES

RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2002-45, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2002-2003, TO INCREASE THE BUDGET FOR CERTAIN CONTINUING APPROPRIATIONS FROM FISCAL YEAR 2001-2002.

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council: and

WHEREAS, on June 12, 2002, the City Council of the City of Rancho Palos Verdes adopted Resolution 2002-45, approving a spending plan and authorizing a budget appropriation for the 2002-2003 fiscal year: and

WHEREAS, certain project expenditures included in the fiscal year 2001-2002 budget were not completed by fiscal year end; and

WHEREAS, the City Council has determined that each of these specific project expenditures (listed in the attached Exhibit A) should be completed in fiscal year 2002-2003; and

WHEREAS, the carryover of these items will not change the estimated (budgeted) ending fund balance at June 30, 2003;

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following adjustments be made to the fiscal year 2002-2003 budget per the attached Exhibit A:

Increase the General Fund budget as follows:

Community Outrch #001-105-35 Professional/technical $ 2,526
Information Tech #001-130-86 Computer Equipment $ 60,000
Emergency Prep #001-230-50 Operating Supplies $ 5,298
Public Works Adm #001-301-35 Professional/technical $ 73,167
Building Maint #001-340-30 Maintenance $ 21,766
Building Maint #001-340-35 Professional/technical $ 2,000
Parks Maint #001-341-30 Maintenance $ 93,815
Parks Maint #001-341-35 Professional/technical $ 17,325
Planning #001-401-35 Professional/technical $174,200
Recreation & Parks #001-540-50 Operating Supplies $ 10,000

Increase the Gas Tax Fund budget as follows:

Street Maintenance #102-302-30 Maintenance services $414,082
Street Maintenance #102-302-35 Professional/technical $ 67,019

Increase the CDBG Fund budget as follows:

CDBG Projects #110-910-35 Professional/technical $ 92,080
CDBG Projects #110-910-82 Improvements other than Bldgs. $794,276

Increase the Recycling Fund budget as follows:

Recycling #112-312-68 Grants $104,153

Increase the Solid Waste Fund budget as follows:

Solid Waste #113-313-35 Professional/technical $ 2,000

Increase the Habitat Restoration Fund budget as follows:

Habitat Rest #122-322-82 Improvements other than Bldgs. $120,000

Increase the Abalone Cove Sewer District Fund budget as follows:

Ab Cove Sewer Dist #125-325-82 Improvements other than Bldgs. $ 40,606

Increase the Capital Improvement Projects Fund budget as follows:

CIP #330-930-35 Professional/technical $891,602
CIP #330-930-82 Improv. other than Bldgs. $7,125,369

Increase the Park Development (Quimby) Fund budget as follows:

Quimby #334-934-35 Professional/technical $ 9,500
Quimby #334-934-82 Improvements other than Bldgs. $ 91,325

Increase the Equipment Replacement Fund budget as follows:

Internal Services #781-382-86 Computer equipment/software $105,239
Internal Services #781-383-85 Furniture and equipment $214,500

Increase the Employee Benefits Fund budget as follows:

Internal Services #785-385-35 Professional/technical $ 22,775

Increase the Building Replacement Fund budget as follows:

Internal Services #786-386-35 Professional/technical $ 85,405

PASSED, APPROVED, AND ADOPTED THE 3TH DAY OF SEPTEMBER 2002.

___________________________
MAYOR

ATTEST:

______________________

CITY CLERK

State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )

I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2002- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on September 3, 2002.

_____________________________
CITY CLERK

CITY OF RANCHO PALOS VERDES