Rancho Palos Verdes City Council
   

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: SEPTEMBER 3, 2002

SUBJECT: NEIGHBORHOOD BEAUTIFICATION GRANT AWARDS (CYCLE 13)

Staff Coordinator: Pam Mitchell, Administrative Staff Assistant

RECOMMENDATIONS

  1. Award 53 Neighborhood Beautification Grants totaling $191,740, Cycle 13, as shown in Exhibit "A".
  2. Adopt Resolution No. 2002-, amending Resolution 2002-45, the budget appropriation for FY 02-03, to increase budgeted appropriations in the Recycling Fund in the amount of $88,093.
  3. Revise the guidelines for the Neighborhood Beautification Program to allow the aggregate grant amount for matching grants to exceed $30,000.

BACKGROUND

Since 1989 the City has annually awarded neighborhood beautification grants. The program awards funds directly to members of homeowners’ associations and other neighborhood groups to construct beautification projects. The program is funded from revenues from the City’s curbside recycling program. Since 1989 grants totaling nearly $600,000 have been awarded.

In February 2002 the City Council revised the program. The maximum grant amount was increased from $2,500 to a system with a base grant amount of up to $3,000, and a matching component of up to $1,500. Under the revised program the maximum grant amount is $ 4,500. The City Council did place a cap of $30,000 on the aggregate award amount for the matching portion of the program.

In April, the Public Works Department sent notices to the Homeowners Associations, Community Associations, and all libraries and schools within the City. By June 30, 2002, the closing date for applications, 54 applications had been received.

If success is measured by the number of applications, this year’s Beautification Program is the most successful.

DISCUSSION

The applicants are summarized in Exhibit "A". The most common grant request is for landscape improvements along the street right of way. However, grants are also requested for other improvements such as entry signs, new irrigation systems, flag poles, fencing, pedestrian path improvements, painting and new lighting.

Staff from both the Public Works and the Planning Department reviewed the applications. All 54 meet program guidelines, however, staff recommends approval of 53 of the 54 applications.

The one application which is not recommended for approval is from the Community Association for Tract 16540 that is requesting a grant to improve landscaping that will be impacted by the improvements to Palos Verdes Drive South that are currently underway.

Some characteristics of the 53 applications recommended for approval:

Who applied?

  • HOA’s: 38
  • Community Groups: 11
  • Schools: 4

What did they apply for?

  • Landscape improvements along the street right of way
  • Entry signs
  • New irrigation systems
  • Flag poles
  • Fencing
  • Pedestrian path improvements

Have they applied before?

  • 13 out of 53 are first time applicants
  • 36 out of 53 have received awards, 3 or fewer times
  • 17 out of 53 have received 4 or more grants

How much did they ask for?

  • 24 requested $3,000 plus the $1,500 matching
  • 11 requested $3,000 plus matching funds less than $1,500
  • 8 requested $3,000 only with no matching funds
  • 10 requested less than $3,000

CONCLUSION

Adopting the staff recommendation will award 53 beautification grants totaling $191,740. Award letters will be sent to the applicants, and upon receipt of an invoice for completed work a check will be issued.

FISCAL IMPACT

The recommended action award grants totaling $191,740. The adopted budget includes $103,647 for this program. Included in the staff recommendations is a budget adjustment to increase the budget to provide adequate funding for the recommended grants.

The funding source for the recycling fund receives its revenues from the Curbside Recycling Program. The projected June 30, 2003 fund balance in the recycling fund, per the City’s five-year model, is estimated to be $591,947.

This program is funded from recycling revenues. Staff estimates recycling revenues to be approximately $200,000 per year. These revenues have historically been used for both the Neighborhood Beautification Program, and median improvements such as at Palos Verdes Drive East at Crest Road, and Palos Verdes Drive South at Hawthorne Boulevard. The City can continue to fund the Neighborhood Beautification Program at the current level, however, this would leave no funding available for median improvement projects.

ALTERNATIVE ACTIONS

Alternative One

Do not approve a budget adjustment and request staff to bring back recommendations that are in budget.

Alternative Two

Approve grant amounts in accordance with the City Council request to keep the matching portion of the grant less than $30,000.

When the City Council revised the program in February 2002 to increase the maximum grant amount a $30,000 cap was placed on the aggregate grant amount under the matching portion of the program. For the 53 applications recommended for approval, the matching portion of the grant totals $56,849. If the City Council wishes to maintain the $30,000 cap for the matching portion it is recommended that each matching portion be decreased by an equal percentage to bring the aggregate amount awarded under the matching portion to $30,000. Table B summarizes the grant amount based upon this alternative.

Respectfully Submitted,
Dean E. Allison
Director of Public Works

Reviewed by:
Les Evans, City Manager

Attachments: Resolution 2002- ___
Exhibit "A"
Exhibit "B"

RESOLUTION NO. 2002 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2002-45, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2002-03, FOR A BUDGET ADJUSTMENT TO THE CITY’S RECYCLING FUND

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council; and

WHEREAS, on June 12, 2002, the City Council of the City of Rancho Palos Verdes adopted Resolution 2002-45, approving a spending plan and authorizing a budget appropriation for the 2002-03 fiscal year; and

WHEREAS, it is necessary for the City to allocate additional funds for Neighborhood Beautification Grants; and

WHEREAS, a budget increase in the Recycling Fund is necessary to authorize the expenditure of additional funds for Neighborhood Beautification Grants.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following adjustment be made to the Recycling Fund budget:

Recycling Fund 112-312-68 City Grants $88,093

PASSED, APPROVED, AND ADOPTED THE 3rd DAY OF September, 2002.

___________________________
MAYOR

ATTEST:

______________________
CITY CLERK

State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )

I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2002- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on September 3, 2002.

_____________________________
CITY CLERK
CITY OF RANCHO PALOS VERDES