|Back To Agenda||Print Page|
TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: DIRECTOR OF PUBLIC WORKS
DATE: OCTOBER 15, 2002
SUBJECT: AWARD CONTRACT AND CONSTRUCTION MANAGEMENT SERVICES FOR POINT VICENTE INTERPRETIVE CENTER STORM DRAIN PROJECT
Staff Coordinator: Nicole Jules, Sr. Engineer
Now that the Army Corps of Engineers is underway with the soil remediation at the PVIC site, staff is moving forward with the expansion plans. Although the remediation process may take approximately 2 months to complete, starting the storm drain construction during the tail-end of the remediation operation will ease coordination efforts with the Corps in the event contaminated soil is once again discovered.
The Storm Drain plans have been prepared and on September 19, 2002 bids were opened.
The project was properly advertised and sealed bids were opened at 10:00 a.m. on Thursday, September 19, 2002. Fourteen bids were received ranging from a low of $277,000 to a high of $486,011. Bid results are as follow:
The bid documents requested that prospective bidders participate in a pre-bid walk to familiarize themselves with the unique conditions of the site. SRD participated in one of the recommended pre-bid walks.
SRD Engineering, Inc. is the apparent low bidder. The Public Works Department is familiar with SRD Engineering, Inc. References were contacted and all reported satisfactory or above performance on similar projects. The bid documents and bonds are in order and their contractor's license is current.
Merit Civil Engineering, Inc. prepared the storm drain improvement plans for the PVIC Storm Drain project and is very familiar with the site. Their knowledge of the site and continued involvement is instrumental with the clean up and construction coordination. Due to the sensitive nature of this project and key coordination needs, utilizing inspection services from Merit Civil Engineering, Inc. during the storm drain construction will be beneficial.
Merit Civil Engineering was the sole source of inspection services. Soliciting for inspection services from other firms would have created additional delay and funds to acquaint them with the complex scope of the remediation process and sensitive nature of coordinating with the Army Corps of Engineers. Merit's engineering services proposal is included with this report as an attachment.
SRD Engineering, Inc., as the apparent lowest responsive and responsible bidder, should be awarded the Point Vicente Interpretive Center Storm Drain Project.
Additionally, for continued coordination with the Army Corps of Engineers during the storm drain construction, staff recommends Merit Civil Engineering for construction inspection services.
The recommended action authorizes expenditures up to $324,000. The current FY 02-03 Capital Improvement Fund appropriation for this project is $196,209, resulting in a shortfall of $127,791. Staff believes this bid amount is reasonable and that the project was under estimated during the budget process. Due to a surplus of drainage funds from the RPV/PVE Joint Drainage project, $127,791 will be reprogrammed to the Point Vicente Interpretive Center Storm Drain project.