TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: OCTOBER 15, 2002

SUBJECT: AWARD CONTRACT AND CONSTRUCTION MANAGEMENT SERVICES FOR POINT VICENTE INTERPRETIVE CENTER STORM DRAIN PROJECT

Staff Coordinator: Nicole Jules, Sr. Engineer

RECOMMENDATIONS:

1. Award a construction contract for the Point Vicente Interpretive Center Storm Drain Construction Project to SRD Engineering, Inc. for an amount not to exceed $277,000, and authorize staff to spend an additional $27,000 for possible extra work for a total authorization of $304,000
2. Authorize the Mayor and the City Clerk to execute a contract with SRD Engineering, Inc.
3. Award a professional service contract to Merit Civil Engineering, Inc. for an amount not to exceed $20,000 for construction management and inspection services for the Point Vicente Interpretive Center Storm Drain Construction project.
4. Authorize the Mayor and the City Clerk to execute a contract with Merit Civil Engineering Inc.

BACKGROUND:

Now that the Army Corps of Engineers is underway with the soil remediation at the PVIC site, staff is moving forward with the expansion plans. Although the remediation process may take approximately 2 months to complete, starting the storm drain construction during the tail-end of the remediation operation will ease coordination efforts with the Corps in the event contaminated soil is once again discovered.

ANALYSIS:

The Storm Drain plans have been prepared and on September 19, 2002 bids were opened.

The project was properly advertised and sealed bids were opened at 10:00 a.m. on Thursday, September 19, 2002. Fourteen bids were received ranging from a low of $277,000 to a high of $486,011. Bid results are as follow:

Bidder	Amount
Engineer's Estimate	$ 374,000.00
SRD Engineering, Inc.	277,000.00
Mladen Grbvac Construction Company	316,894.00
Cody Engineering, Inc.	320,370.00
Mike Bubalo Construction Company	329,740.00
Excel Paving Company	334,334.00
Ross A. Guy & Sons	334,855.00
Colich Construction	336,980.00
Van Elk, LTD.	352,615.00
Clark Contracting Corporation	358,871.00
Colich & Sons, L.P.	359,343.00
KEC Engineering	362,070.00
John Zgrablich Construction	365,426.00
Zondiros Corporation	366,990.00
Lee Construction Company	486,011.00

The bid documents requested that prospective bidders participate in a pre-bid walk to familiarize themselves with the unique conditions of the site. SRD participated in one of the recommended pre-bid walks.

SRD Engineering, Inc. is the apparent low bidder. The Public Works Department is familiar with SRD Engineering, Inc. References were contacted and all reported satisfactory or above performance on similar projects. The bid documents and bonds are in order and their contractor's license is current.

Merit Civil Engineering, Inc. prepared the storm drain improvement plans for the PVIC Storm Drain project and is very familiar with the site. Their knowledge of the site and continued involvement is instrumental with the clean up and construction coordination. Due to the sensitive nature of this project and key coordination needs, utilizing inspection services from Merit Civil Engineering, Inc. during the storm drain construction will be beneficial.

Merit Civil Engineering was the sole source of inspection services. Soliciting for inspection services from other firms would have created additional delay and funds to acquaint them with the complex scope of the remediation process and sensitive nature of coordinating with the Army Corps of Engineers. Merit's engineering services proposal is included with this report as an attachment.

CONCLUSION

SRD Engineering, Inc., as the apparent lowest responsive and responsible bidder, should be awarded the Point Vicente Interpretive Center Storm Drain Project.

Additionally, for continued coordination with the Army Corps of Engineers during the storm drain construction, staff recommends Merit Civil Engineering for construction inspection services.

FISCAL IMPACT

The recommended action authorizes expenditures up to $324,000. The current FY 02-03 Capital Improvement Fund appropriation for this project is $196,209, resulting in a shortfall of $127,791. Staff believes this bid amount is reasonable and that the project was under estimated during the budget process. Due to a surplus of drainage funds from the RPV/PVE Joint Drainage project, $127,791 will be reprogrammed to the Point Vicente Interpretive Center Storm Drain project.

Respectfully Submitted,
Dean E. Allison
Director of Public Works

Reviewed,
Les Evans
City Manager

Attachments:
Inspection Proposal - Merit Civil Engineering, Inc.