TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: OCTOBER 15, 2002

SUBJECT: TRAFFIC SIGNAL IMPROVEMENTS

STAFF COORDINATOR: Don Noble, Deputy Director of Public Works

RECOMMENDATIONS:

1. Authorize an expenditure of $66,000 for the replacement of existing incandescent traffic signal lamps to light emitting diodes (LED's).
2. Accept a $29,000 rebate from Southern California Edison Company for the planned replacement of the existing incandescent traffic signal lamps to an LED configuration.
3. Adopt Resolution 2002__, a resolution of the City Council for the City of Rancho Palos

Verdes, amending Resolution 2002-45, the budget Appropriation for fiscal year 2002-2003, for a budget adjustment to the City's Traffic Signal Maintenance program within the Gas Tax Fund.

BACKGROUND:

On July 8, 2002, Southern California Edison informed the City that they had received approval from the California Public Utilities Commission to include local governments in their Express Efficiency Rebate program. This means that the City of Rancho Palos Verdes is eligible to receive a $29,000 rebate, from Southern California Edison, for a program wherein all existing incandescent traffic signal lamps are replaced with new state-of-the-art light emitting diodes (LED's). LED's are brighter than incandescent lamps, last longer, and consume less energy.

Currently ten of the City's eleven signalized intersections have the incandescent lamps. The diameter of lamp fixtures, throughout the system, varies from eight to twelve-inches. Therefore, changing out the lamps will also include standardizing the size of all fixtures to the twelve-inch diameter. This standardization will require modifying some signal heads. Additionally, some of the signal fixtures are damaged and will be repaired or replaced.

On September 26, 2002, staff received a $65,617 proposal from Peek Signal Maintenance Inc., the City's signal maintenance contractor, to provide the necessary labor, materials and equipment to undertake this project.

The 2002/2003 approved Traffic Signal Maintenance budget includes $51,500 for the maintenance and repair of the City's signalized intersections. However, $25,000 has already been earmarked for routine maintenance. Additionally, it is possible that there will be expenses

(i.e. signal knockdowns etc.) that are not covered by our maintenance contract. Last year's total traffic signal maintenance expenditures amounted to $43,524. Therefore, no more than $8,000 should be expended from the maintenance fund to undertake this project. Accordingly, an additional budget appropriation of $58,000 is recommended with the understanding that, the actual City costs, for this project, will not exceed $37,000. The following summary serves to further clarify this issue.

Funding Summary

Source of Funds Amount

• Proposed budget appropriation $58,000
• 2002/2003 Traffic Signal Maintenance Budget 8,000

Sub-total: $66,000

• Southern Ca Edison Rebate -29,000
• Actual cost to the City Total: $37,000

CONCLUSION:

The City's traffic signals should be re-lamped with LED's and other repairs/replacements undertaken. Accordingly, it is recommended that the City Council adopt a resolution authorizing the necessary budget appropriation, approve a project expenditure of $66,000 and accept a $29,000 rebate from Southern California Edison.

FISCAL IMPACT:

The recommended actions will require the appropriation of $58,000 from the City's Gas Tax fund balance. The approval of this appropriation will reduce the Gas Tax fund balance from a June 30, 2003 projected balance of $438,063 to $380,063.

Respectfully submitted,
Dean Allison
Director of Public Works

Reviewed,
Les Evans
City Manager

Attachment: Resolution 2002-__

RESOLUTION NO. 2002-__

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council: and

WHEREAS, on June 12, 2002, the City Council of the City of Rancho Palos Verdes adopted Resolution 2002-45, approving a spending plan and authorizing a budget appropriation for the 2002-03 fiscal year; and

WHEREAS, it is necessary for the City to allocate additional funds for traffic signal improvements; and

WHEREAS, a budget increase in the City's Traffic Signal Maintenance program, within the Gas Tax Fund, is necessary to authorize the expenditure of additional funds for the project; and

WHEREAS, the city will receive a Southern California Edison Rebate of $29,000 for the use of light emitting diodes (LED's) in this project.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following increase be made to the fiscal year 2002-03 City's Traffic Signal Maintenance program budget:

Gas Tax Fund #102-304-30 Traffic Signal Maintenance $58,000

Gas Tax Fund #102-375-10 Miscellaneous Revenue $29,000

PASSED, APPROVED, AND ADOPTED THE 15th DAY OF OCTOBER 2002.

___________________________
MAYOR

ATTEST:
______________________
CITY CLERK

State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )

I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2002- __ was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on October 15, 2002.

_____________________________
CITY CLERK
CITY OF RANCHO PALOS VERDES