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TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: ADMIN. SERVICES DIRECTOR/CITY CLERK
DATE: NOVEMBER 5, 2002
SUBJECT: VACANCY ON THE CITY’S EQUESTRIAN COMMITTEE AND OPEN SPACE, PLANNING AND PARK & REC. TASK FORCE
Determine whether to fill the three vacancies that have occurred on the City’s Planning, Open Space, and Parks & Recreation Task Force and the one vacancy on the Equestrian Committee.
Mayor McTaggart has requested that this item be place on the agenda to determine whether the Council wants to make appointments to the vacancies that have occurred on the Open Space, Planning and Park & Recreation Task Force and the one vacancy on the Equestrian Committee.
During the first six months of this year, the City Council conducted an extensive recruitment program that resulted in 85 residents applying for appointment to the City’s six advisory boards. This process resulted not only in appointments to the regular advisory boards such as the Planning Commission, Traffic Committee, Finance Advisory Committee, and Equestrian Committee, but also resulted in the formation of two task forces: the sixteen member Emergency Preparedness Task Force and the seventeen member Planning, Open Space and Recreation & Park Task Force. Additionally, because the work of the View Restoration Commission was completed, the City Council appointed five View Restoration Mediators to serve as an adjunct to the Planning Commission.
Since these appointments have been made, one vacancy has occurred on the seven member Equestrian Committee and three members have resigned from the original seventeen members appointed to the Open Space Task Force.
In September, the City Clerk’s Office received an application from Mrs. Kay Bara who requested appointment to the Open Space Task Force. Staff notified Mrs. Bara that the City was not recruiting to add more members to the task force even though its membership was now thirteen members. The City has received no other applications for appointment. Attached is a copy of the letter sent by staff to Mrs. Bara; her application has been submitted to Council under separate cover.
Maddy Act – Local Appointments List
Appointments to all advisory boards fall under the guidelines of the Maddy Act that contains certain notification procedures. This state legislation was enacted to insure maximum public awareness of opportunities to participate on local and regulatory advisory boards and commissions.
In meeting the requirements of the Maddy Act, the Council has several options to consider in determining whether and how to fill these vacancies. (1) Government Code Section 54974 (b) (Maddy Act: Unscheduled Vacancy) permits the City Council to make an emergency appointment(s) to fill the unscheduled vacancy immediately. The person(s) appointed under this emergency condition will serve on an acting basis until the final appointment(s) can be made pursuant to the Maddy Act. Final appointment(s) could be made at the December 3rd meeting; (2) Conduct a new recruitment process in accordance with the Act but not under the emergency procedure; or (3) The City Council could limit the size of both the Equestrian Committee and the Open Space Task Force to their present membership.
Staff has submitted to Council under separate cover the applications of those candidates not appointed during the last appointment process as well as the application submitted by Mrs. Bara. Attached to this report is a Council voting tally sheet containing the names of all applicants.
Vacancies have occurred on two of the City’s advisory boards and the City Council needs to determine whether to fill those vacancies according to the Maddy Act, or limit the size of these advisory boards to their present membership.