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TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: ADMIN. SERVICES DIRECTOR/CITY CLERK
DATE: NOVEMBER 19, 2002
SUBJECT: EQUESTRIAN COMMITTEE VACANCY
Decide whether to conduct a new recruitment to fill the vacancy on this committee; or, leave the position vacant until the next round of recruitments which will start in late 2003.
This matter was one of the last items on the rather lengthy agenda for the November 5th meeting. At that meeting, Council decided not to make any appointment to the Planning, Open Space and Parks & Recreation Task Force, however, staff was directed to place the matter of the Equestrian Committee vacancy to the November 19th agenda.
On May 7, 2002, Council appointed six members to the Equestrian Committee for the following terms of office:
On May 21st the City Council appointed Charlene O’Neill as chair of this committee.
Member Daphne Clarke submitted her resignation on July 5th, thus reducing the committee membership to its present five members. Although inquiries have been made on behalf of Mr. Don Burt being appointed to this committee, as of this date, he has not submitted an application. Staff has reviewed the applications of those residents not appointed to other committees earlier this year and none of them indicated a preference for the Equestrian Committee.
As detailed in the November 5th staff report, appointments to all advisory boards fall under the guidelines of the Maddy Act that contains certain notification requirements. This state legislation was enacted to insure maximum public awareness of opportunities to participate on local and regulatory advisory boards and commissions. Additionally, the recruitment would also be conducted in accordance with the City’s Recruitment Policy, to wit:
1. The vacancy shall be advertised in the Palos Verdes News, Daily Breeze and LA Times newspapers. Advertising may take the form of a press release. Additionally, the vacancy shall be posted at the City’s regular posting places and be placed on the Government Access Reader Board. The City Clerk shall include a summary of duties in the recruitment flyer, press release and any other recruitment material. A deadline for receipt of applications will be established by the City Council
2. Interested applicants, including incumbents seeking reappointment, will be required to fill out applications.
3. Applications will be reviewed by the City Council. Each applicant shall be interviewed by the City Council and appointments made at a public meeting.
Council has the choice of directing staff to conduct a recruitment according to the Maddy Act or leaving the position vacant until the next round of recruitment which will start in late 2003 with appointment taking place early in 2004.
A vacancy has occurred on Equestrian Committee and Council needs to determine whether to conduct a new recruitment to fill that vacancy, or limit the size of the committee to five members.