Rancho Palos Verdes City Council
   

TO:

RECOMMENDATION:

Close City Hall for the entire two-week period beginning Monday, December 23, 2002 through Friday, January 3, 2003 and for the period beginning Wednesday, December 24, 2003 through Friday, January 2, 2004.

BACKGROUND:

As provided for in the City Personnel Rules, City Hall will be closed on Tuesday December 24, 2002 and remain closed through Wednesday January 1, 2003. As I advised you last October (October 18, 2001) in a Friday Report I have designated Monday, December 23, 2002 as a Floating Holiday for all City employees. The City Manager can designate one day each year as a floating holiday, or he can allow each employee to select a day of their own choosing. Since designating December 23, 2002 as a holiday seemed to offer great benefit to our employees and very little inconvenience to our customers (our slowest days of the year are during the week before and the week following Christmas), it made sense to designate Monday as a holiday. Now I have been approached by a group of employees who have asked me if I would consider designating Thursday, January 2, 2003 as the floating holiday for next year.

DISCUSSION:

City Hall is open Monday through Thursday from 7:30 am until 5:30 pm. On Fridays City Hall is open from 7:30 am until 4:30 pm. By working 9 hour days Monday through Friday and an 8 hour day every other Friday, City employees work a total of 80 hours during a two-week pay period. The effect of this schedule allows all full-time employees to take every other Friday off. This work schedule is very popular with our employees.

Our employees have another benefit that is very popular and that is the "Holiday Break" that begins on December 24th each year and extends through January 1st. In most years the Holiday Break gives our employees an extra five days off. In addition to the Holiday Break, our employees have seven scheduled paid holidays (New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, and the day following, and Christmas Day) and a floating holiday, which the City Manager designates each year, as discussed above.

Designating Thursday, January 2, 2003 as the Floating Holiday for 2003 is consistent with our Personnel Rules and would be popular with our employees. If January 2, 2003 is to be designated as a day City Hall is closed, it makes little sense to re-open on Friday, especially since half of our employees have that day off anyway. A calendar excerpt for the 2002-03 Holiday Season is shown below. The "double strikethrough" designates a holiday as specified in the City Personnel Rules. The single strikethrough indicates a "floating holiday" for 2002 for all employees that has been previously approved (December 23, 2002), although we are seeking re-affirmation of that approval, and the proposed floating holiday for 2003 (January 2, 2003).

December 22, 2002 – January 4, 2003

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

22

23

24

25

26

27

28

29

30

31

1

2

3

4

Looking ahead to the Year 2003, both Christmas and New Year’s Day are on Thursday and City Hall will re-open on Friday, January 2, 2004. As stated above, it makes little sense to re-open on Friday. A calendar excerpt for the 2003-04 Holiday Season is shown below with designated holidays noted by a "double strikethrough."

December 21, 2003 – January 3, 2004

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

21

22

23

24

25

26

27

28

29

30

31

1

2

3

CONCLUSION

By approving the closure of City Hall on December 23, 2002 and on January 2, 2003 the City Council would be validating the City Manager’s designation of these days as floating holidays. By authorizing the closure of City Hall on Friday, January 3, 2003 and on Friday, January 2, 2004 the City Council would in effect be granting all City employees one additional holiday over the two-year period.

Respectfully submitted,
Les Evans,
City Manager

Attachment: Section 10 of the Personal Rules