Rancho Palos Verdes City Council
   

TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM:DIRECTOR OF PUBLIC WORKS

DATE:DECEMBER 3, 2002

SUBJECT:ENGINEERING SERVICES FOR CITY HALL ELEVATOR

RECOMMENDATIONS

  1. Award an engineering contract to John Cruickshank Inc. for preliminary engineering services for the design of an elevator at City Hall, in an amount not to exceed $6,400.
  2. Authorize the Mayor and City Clerk to execute a contract with John Cruickshank Inc.

BACKGROUND

The American with Disabilities Act was approved by Congress and signed into law by President George H.W. Bush in 1990. The Act requires public and private entities to adopt programs, which, over time, eliminate physical and communication barriers that prevent people with disabilities from participating fully in community life. The City of Rancho Palos Verdes has a plan to remove such barriers, and continues to implement the plan as part of its operation. For example when the city constructs roadway improvements, access ramps are included, when the city moves forward with building improvements at the Civic Center they will include public counter modifications in accordance with ADA standards, and when the Point Vicente Interpretive Center is expanded it will be ADA compliant.

The construction of an elevator at City Hall is a project identified by the City’s plan to remove access barriers. The first step in constructing the improvements is the preparation of an engineering study. This staff report recommends the award of a contract to prepare that study.

DISCUSSION

The engineering services proposed by this contract will accomplish the following:

  • Investigate possible locations for the new elevator.
  • Identify needed building modifications that will be required for the elevator.
  • Assure that all building codes will be met by any building modifications.
  • Prepare an architect’s rendering any exterior building modifications.
  • Prepare an engineer’s estimate of cost.

To obtain the needed services, qualifications were requested by three engineering / architectural firms capable of performing the needed services.

  1. W.E. Jackson Corporation
  2. BOA Architecture
  3. John Cruickshank Inc.

Proposals were received from BOA Architecture and John Cruickshank. Upon review of qualifications, John Cruickshank Inc. was determined to be more qualified. The principal reason is that the firm has assembled a team that has experience retrofitting buildings with elevators. In addition, the firm has a proven record of accomplishment working with similar projects at the City, and their rates are competitive.

A proposal was then requested from John Cruickshank Inc. Upon review of that proposal, it was concluded that the proposal is complete, and the fees are competitive. Based on this it is recommended that a contact be awarded to John Cruickshank Inc.

CONCLUSION

Adopting the staff recommendations will award a contract for needed engineering services for the installation of an elevator at City Hall to John Cruickshank Inc. When this study is completed, it will be brought back to the City Council for review and award of the engineering services for the preparation of the final construction plans.


The preliminary schedule for the project is as follows:

Completion of preliminary engineeringFebruary 2003

Completion of final engineeringJune 2003

Award of constructionOctober 2003

ALTERNATIVE ACTIONS

Request staff to seek other proposals for the necessary services.

FISCAL IMPACTS

The adopted FY 01 – 02 Budget includes adequate funding for the recommended actions. The funding source for the recommended services is the Community Development Block Grant (CDBG) Program.

 

It is estimated that construction costs for a new elevator will be $200,000. Construction costs are also eligible for CDBG Program funding.

Respectfully Submitted,

Dean Allison

Director of Public Works

Reviewed

Les Evans

City Manager

Attachments:

Statement of Qualifications John Cruickshank Inc

Statement of Qualifications BOA Architecture

Proposal from John Cruickshank Inc.