Rancho Palos Verdes City Council
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TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCILFROM: DIRECTOR OF PUBLIC WORKS

DATE:DECEMBER 3, 2002

SUBJECT:LANDSCAPE MAINTENANCE SERVICE CONTRACT FOR PARKS AND TRAILS

RECOMMENDATIONS
  1. Award a contract for Landscape Maintenance for Parks and Trails to U.S. Landscape, Inc, for the period of January 1, 2003 through June 30, 2006 to U.S. Landscape Inc.
  2. Authorize the Mayor and City Clerk to execute a contract with U.S. Landscape, Inc.
  3. Authorize the expenditure $90,762 for period of January 1, 2003 through June 30, 2003.

BACKGROUND

On May 6, 1997, a contract was awarded to TrueGreen Landcare, Inc. for the maintenance of the City’s parks and trails. That contract was a three-year contract with the option for 3-one year extensions. On October 23, 2002 the City advertised for bids for a park and trail maintenance services, bids were opened on November 12, 2002 and the results are as follows:

Company

Bid Category IParks

Bid
Category II
Trails

Bid
Category III Irrigation repairs

Total Bid Amount

U.S. Landscape, Inc.

$158,100.00

$12,324.00

$10,500.

$181,924.00

Tru Green Landcare

$160,800.00

$12,540.00

$10,500.

$183,840.00

Bennett Landscape

$162,216.48

$11,758.44

$15,000.

$188,974.92

Azteca Landscape

$202,945.20

$35,016.00

$10,500.00

$248,461.20

FYR Landscaping, Inc.

$300,308.64

$63,580.80

$13,500

$377,389.40

Mariposa Horticultural Enterprises, Inc.

$340,630.08

$29,580.48

$10,500.00

$380,710.56

 

The term of the contract is three and one half years with the possibility of three one-year extensions. The proposed contract includes an annual price adjustment, based on the Producer Price Index for finished goods for LA County.

The cost of the new contract is approximately 5% higher than the existing contract, and much of that increase is due to an increase in the level of maintenance on the City’s trails

DISCUSSION

Staff has experience with U.S. Landscape, Inc., the low bidder. This contractor is providing services for the City’s roadside maintenance service contract and staff is satisfied with their performance.

CONCLUSION

Adopting the staff recommendations will award a three and one half year contract to U.S. Landscape, Inc. for landscape maintenance for parks and trails.

ALTERNATIVE

Do not award a contract and re-advertise the contract. Staff recommends against this since it is unlikely that a lower price will be achieved.

FISCAL IMPACT

The adopted FY 02-03 budget includes adequate funding for the recommended actions. The funding source is the City’s General Fund.

Respectfully submitted,

Dean E. Allison

Director of Public Works

Reviewed,

Les Evans

City Manager