Rancho Palos Verdes City Council
   

TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM:DIRECTOR OF PUBLIC WORKS

DATE:DECEMBER 3, 2002

SUBJECT:ADDITIONAL FUNDING FOR PARK MAINTENANCE AT THE POINT VICENTE INTERPRETIVE CENTER

RECOMMENDATIONS

  1. Adopt Resolution 2002______, a resolution of the City Council of the City of Rancho Palos Verdes amending resolution 2002-45, the budget appropriation for fiscal year 2002-03, for a budget adjustment to the city’s General Fund – Parks and Trails Maintenance.
  2. Authorize the expenditure of up to $ 19,000 for maintenance services to prepare for the re-opening of a portion of the Point Vicente Interpretive Center.

BACKGROUND

The clean up of soil at the Point Vicente Interpretive Center is now complete and the Public Works Department is focusing its attention on advertising the building expansion project. Construction is scheduled to begin in the spring of 2003 and be completed in the spring of 2004.

Mayor McTaggart has requested staff to put together a plan to reopen a portion of the site as soon as possible and have it remain open during the period the building is under construction. This will allow the 2003 Whale of a Day activities to return to the site for the first time since 1999. To do this additional funding is required in the park maintenance fund.

DISCUSSION

The Point Vicente Interpretive Center has been closed since August 1999. During the closure no maintenance has been performed. To bring the grounds at the site to a condition suitable for re-opening, one-time maintenance activities are required to remove dead and diseased trees, remove brush, trim and irrigate ground cover and slurry seal asphalt walking paths. Once the site is re-opened, on-going maintenance will be required. Finally, because construction of the building expansion will be taking place on a portion of the site, fencing must be installed to isolate construction activities from the public.

 

Staff requests a budget of $ 19,000 for the following activities:

One time maintenance items

 

Tree Removals

$ 2,000

Tree Installation

$ 1,000

Irrigation of grounds via water truck

$ 1,000

Maintenance Services to clear brush and restore ground cover

$ 4,000

Slurry Seal Walking Paths

$ 3,000

   

On-going grounds maintenance

 

Monthly Maintenance January 2003– July 2003

$ 6,000

   

Fencing System

 

Install Fencing/Gates

$ 2,000

Total

$19,000

CONCLUSION

Adopting the staff recommendations will authorize the expenditure of $ 19,000 for materials, equipment and services to restore conditions at the Point Vicente Interpretive Center to a condition suitable for reopening, and for on-going maintenance for the balance of FY 2002 - 03. If approved a portion of the site can be reopened by February 2003, and remain open until construction of the building expansion is completed.

ALTERNATIVE ACTIONS

Deny the recommended actions and re-open the site in its current condition

Deny the request and have the site remain closed until building expansion has been completed in spring 2004

FISCAL IMPACT

The fiscal year 2002-03 General Fund Revenues that have not been included in the adopted budget are only $827. Therefore, the additional appropriation for PVIC Park Maintenance cannot be funded within this year’s anticipated revenues and will have to be drawn from the General Fund Reserve. The amount of the projected General Fund Reserve available for appropriation (which is the Total General Fund Reserve less the General Fund Reserve policy level of $6,451,870) is $295,580 ($312,152 less the $16,572 approved on November 19, 2002 for the additional Student and the Law classes).

Respectfully Submitted,

Dean Allison

Director of Public Works

Reviewed

Les Evans

City Manager


RESOLUTION NO. 2002-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS

VERDES, AMENDING RESOLUTION 2002-45, THE BUDGET APPROPRIATION

FOR FISCAL YEAR 2002-03, FOR A BUDGET ADJUSTMENT TO THE CITY’S GENERAL FUND – PARKS AND TRAILS MAINTENANCE

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council; and

WHEREAS, on June 12, 2002, the City Council of the City of Rancho Palos Verdes adopted Resolution 2002-45, approving a spending plan and authorizing a budget appropriation for the 2002-03 fiscal year; and

WHEREAS, it is necessary for the City to allocate additional funds for maintenance services for brush clearance/weed abatement in accordance with County Fire codes; and

WHEREAS, a budget increase in the General Fund – Parks and Trails Maintenance is necessary to authorize the expenditure of additional funds for maintenance services.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following adjustment be made to the General Fund – Parks and Trails Maintenance budget:

General Fund001-341-30Maintenance Services$ 19,000

PASSED, APPROVED, AND ADOPTED THE 3th DAY OF December, 2002.

 

 

 

___________________________

MAYOR

ATTEST:

______________________

CITY CLERK

 

Resolution No. 2002-

 

State of California)

County of Los Angeles)ss

City of Rancho Palos Verdes)

I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2002- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on August 6, 2002.

 

_____________________________

CITY CLERK

CITY OF RANCHO PALOS VERDES