Set January 7, 2003 at 6:00 P.M. as the time and date to interview the candidates for the position of chair for their respective committee, commission and task force.

On January 31, 2002, the City Council adopted Policy No. 6 governing the recruitment and selection of City Advisory Board members. Part of the Service Criteria contained in that policy governs the appointment of chairs, to wit:

• Following the appointment of Board members, those appointees indicating an interest in being considered for chair, will be interviewed separately by the City Council specifically for the purpose of selection of the chair.

• Terms of service for the Chair will normally be one year. Appointments/ reappointments will be made annually on a schedule to be established by the City Council.

• In the event a Board meets before a Chair is appointed/reappointed, the Mayor may appoint an interim Chair. If the former Chair is reappointed to the Board, he/she may act as Interim Chair. If the Chair is not reappointed to the Board then the Vice Chair may act as Interim Chair.

In addition to appointing the regular advisory boards, in May 2002 the Council also appointed two task forces: the Open Space, Planning and Park & Recreation Task Force which replaced the Parks & Recreation Committee and the Emergency Preparedness Task Force. When appointed, it was the consensus of the Council that both of these task forces should have a tenure of one year.

Since their appointment, the Open Space Task Force has met four times and now consists of seven subcommittees. The Emergency Preparedness Task Force has met three times and consists of four subcommittees. Because of the scope of their assignments, neither of these task forces is close to completion.

Staff will prepare a letter to all current appointees (see attached appointment list) notifying them of the Council’s desire to interview interested candidates for the position of chair of their respective committee, commission and/or task force, and request that they notify this office by December 18^th of their candidacy. This will allow sufficient time to include their notification in the agenda packet distributed to Council on that date.

Since the task forces have only been in place for approximately six months, and because their tasks have not yet been completed, Council may want to delay any action on them until their tasks have been completed and presented to Council. At that time, Council can decide whether to leave them at their present size and also make the appointment of a chair.

The Council is desirous of interviewing candidates for the position of chair for the various City advisory boards and task forces on January 7, 2003.

Respectfully submitted,

Jo Purcell

Reviewed:

Les Evans, City Manager