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TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: ADMIN. SERVICES DIRECTOR/CITY CLERK
DATE: DECEMBER 17, 2002
SUBJECT: CITY COUNCIL ASSIGNMENTS FOR 2003
Make Council assignments.
City Council members represent the City at various organizations and associations that deal with public policy and legislation that directly affects the City. Assignment of Council representation to these organizations has traditionally been made upon the selection of a new mayor.
The following list shows the current Council assignments:
Committee Description/Duties and Meeting Schedules
Following is a brief summary of the background, duties and meeting schedule for each of the organizations to which the Council has delegate and/or alternate representation for the City.
City Selection Committee: This committee is established by the State Government Code and is composed of every mayor in the County. The mayor pro tem has normally been the alternate in the mayor's absence. The Selection Committee meets as needed at the monthly League of California Cities Division meetings to elect city representatives to the following bodies:
League of California Cities, L. A. County Division: League meetings are held on the first Thursday of each month at 6:30 PM in the City of Montebello at the Quiet Cannon Restaurant. This is a dinner meeting. In addition to discussing matters of regional interest, the League Division develops a series of resolutions that are voted on at the annual State League Conference in order to develop a League policy and legislative program for the ensuing year. The first meeting in 2003 is scheduled to be held on February 6th. There are no meetings scheduled during the months of July and December.
Southern California Association of Governments (SCAG): SCAG includes a six county region. Its policy work is largely done through a series of committees. All councilmembers are eligible to attend meetings and participate on committees. The meetings are held on the first Thursday morning of each month. Depending on the committee on which our delegate serves, the meeting is at 9:00 AM or 10:00 AM and meets at 818 W. 7th Street, 12th Floor, Los Angeles. The appointment of a city delegate and an alternate are for purposes of voting at the SCAG Annual Meeting in April. The first meeting in 2003 is scheduled for January 9th; thereafter, meetings are scheduled for the first Thursday of the month.
South Bay Cities Council of Governments (COG): The COG is composed of elected representatives from 16 South Bay cities, the County of Los Angeles, and CalTrans. This organization currently meets on the fourth Thursday of every month at 7:00 PM at the Redondo Beach Library to discuss issues of interest to the South Bay Cities. The COG is a legal agency formed through a Joint Powers Agreement to address regionally significant issues in the South Bay. The 16 member cities are:
Sanitation Districts: The City is a member of two of the sanitation districts; Sanitation District Number 5 and the South Bay Sanitation District. By law, the Mayor is the City's representative on the Sanitation District. Each City has an alternate that may be any councilmember, but by policy has traditionally been the Mayor Pro Tem. The Committee meets the third Wednesday of the month at 1:30 PM at Torrance City Hall, third Floor Assembly Room, 3031 Torrance Boulevard. The members receive a $150 per month stipend, paid by the District. Prior to the District meeting, it has been the custom for the four Peninsula Mayors to meet for lunch as an informal Mayors' Committee to discuss both Sanitation District matters and issues of general interest to the Peninsula cities. (A representative from the School District also attends this informal meeting with the mayors.)
California Joint Powers Insurance Authority: The CJPIA Board of Directors, comprised of one council member from each member city, meets once a year in July. The Executive Committee, which is selected by the Board of Directors, meets the fourth Wednesday of every month at the Authority’s headquarters in La Palma. The City is self-insured through an insurance pool administered by the CJPIA for general liability, property, special events, blanket bonding, and workers' compensation.
California Contract Cities Association: This organization meets the third Wednesday of the month at 6:30 PM for a dinner meeting hosted by member cities (location varies). As the name suggests, issues addressed by the organization generally are narrower than the League of California Cities' issues in that they tend to impact only contract cities. In addition to monthly meetings, the Association has an annual Sacramento Legislative Conference in January and a Palm Springs Conference in May.
South Bay Youth Project (Juvenile Diversion): Meets for lunch on a quarterly basis in Redondo Beach. This body serves as an oversight group for the juvenile diversion programs which put first time juvenile offenders, upon referral from their school or police, into counseling programs rather than confinement.
Chamber of Commerce: The City belongs to both the Peninsula Chamber of Commerce and the San Pedro/Peninsula Chamber of Commerce. Both chambers have monthly mixers that are generally announced in the weekly Administrative Report calendar.
Santa Monica Bay Restoration Project (Bay Watershed Council): This organization was created under the Federal National Estuary Act in 1988 to address growing concern regarding the protection of the ecological integrity of the Santa Monica Bay (from White's Point in the south to Malibu in the north). The Bay Watershed Council is made up of private corporations, federal, state and local governments and interested academic professionals. One councilmember serves as a Bay Watershed Council member with another councilmember serving as an alternate. Additionally, most Bay Watershed Council members serve on subcommittees of the organization. The Bay Watershed Council meets quarterly on varying days and times – usually on the last Thursday of the quarter with rotating locations in the Westchester and Santa Monica areas. RPV City representatives have not routinely attended these meetings.
PV Transit Authority JPA: The cities of Rancho Palos Verdes, Rolling Hills Estates and Palos Verdes Estates are members of this agency. Its charter is to manage both the Dial-A-Ride and the Palos Verdes Transit systems. The meetings are conducted every other month (on odd months) on the third Thursday at 9:15 AM at Rolling Hills Estates City Hall.
MAX Policy Steering Committee: Seven agencies (Rancho Palos Verdes, Torrance, Lomita, Lawndale, El Segundo, and the City and County of Los Angeles) meet to provide policy direction to the MAX Transit System under an agency agreement. The City of Torrance is the lead agency for the system, which operates a commuter express transit system from various South Bay cities to the various locations in the vicinity of the El Segundo Employment Center. The MAX Committee meets on alternate months on the first Monday at 5:00 PM at the City of Torrance City Hall, West Annex. The first meeting in 2003 will be in February.
Peninsula Regional Law Enforcement Committee: Under a formally adopted agreement, the cities of Rancho Palos Verdes, Rolling Hills Estates and Rolling Hills share sheriff's services and meet quarterly to monitor and advise the Sheriff's Department on police issues. Each City has two Council representatives on this committee that meets quarterly at 8:00 AM at Rolling Hills City Hall. The Chairmanship and responsibility of agenda preparation for this Committee rotates between the three cities on an annual basis. RPV is the chair of this committee until the first meeting in 2003. Then Rolling Hills takes over.
West Basin Municipal Water District: This organization is comprised of five divisions: Rancho Palos Verdes is in Division 1. There are a total of 17 South Bay cities in the District. The District’s mission is to obtain and provide a safe and adequate supplemental supply of high-quality water to member agencies, including the communities, businesses and residents of the area in an efficient, effective and economical manner. This committee meets the third Monday quarterly for dinner at the Alpine Village.
Calif. Coastal Coalition (CalCoast) is a non-profit advocacy group comprised of 34 coastal cities; five counties; AMBAG, BEACON, SANDAG and SCAG; along with business associations and allied groups committed to restoring California's coast through sand replenishment, increasing the flow of natural sediment, wetlands recovery and improved water quality.
Los Angeles County West Vector Control District: This District is responsible for making policy concerning the eradication of various vectors such as mosquitoes, rats and the Africanized honeybees. The District covers approximately 600 square miles, contains 23 cities and unincorporated territory of the County of Los Angeles and provides services for 2,866,000 people. Regular meetings of the Board of Trustees are held every second Thursday of the month at 7:30 P.M. at the District’s headquarters in Culver City. The California Health and Safety Codes restricts the first time appointments of a Trustee to a two (2) year term. Following that term, a Trustee may be reappointed to a two (2) or four (4) year term at the discretion of the City Council. Trustees who attend the regularly scheduled meetings are compensated with a payment of $50 in lieu of expenses. A Trustee appointed by the City Council must be a resident and an elector of the City of Rancho Palos Verdes. If a reappointment is not made prior to the end of the Trustee’s term, the Trustee will continue to serve and represent that entity until officially reappointed or replaced. Verification of the reappointment or replacement is to be done by written notice certified by the City Clerk and mailed to the District for filing.
Ocean Trails: Two members serve as a liaison to the developer of Ocean Trails and work with staff and consultants regarding the Ocean Trails project.
Western Avenue Corridor Task Force: Two members serve as liaisons to the Western Avenue Task Force which is comprised of residents and business owners on and adjacent to Western Avenue.
LAX Expansion/Noise: Two councilmembers represent the City at various regional meetings to discuss the impacts associated with aircraft noise and the proposed expansion of LAX.
The City Council members represent the City on various committees that consider policy and legislation that directly impacts the City. Assignment to these committees have traditionally been made upon the annual selection of the mayor.