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TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: ADMIN. SERVICES DIRECTOR/CITY CLERK DATE: JANUARY 7, 2003 SUBJECT: APPOINTMENT OF ADVISORY BOARD CHAIRS RECOMMENDATION Appoint a chair for the Planning Commission, the Traffic Committee, the Finance Advisory Committee, and the Equestrian Committee. INTRODUCTION With the completion of interviews of appointees interested in serving as chair of their respective board, the City Council can now make those appointments. BACKGROUND At the December 3rd meeting the City Council directed staff to notify the Planning Commission, Traffic Committee, Finance Advisory Committee and the Equestrian Committee that those members interested in being considered for the position of chair should submit their names for consideration by December 18th. As of this writing, the following persons have notified this office that they are interested in being considered for the position of chair of their respective board: Tom Long – Planning Commission Barry Hildebrand – Traffic Committee Richard Bara – Equestrian Committee CONCLUSION The interview process for chairs of the Planning Commission, Finance Advisory Committee and Traffic Committee has been completed and Council can now make those appointments. Respectfully submitted, Reviewed: APPOINTMENT LIST TERM TERM FIRST BEGAN EXPIRES APPOINTED PLANNING COMMISSION Cartwright, Jon (Chair) 03/12/02 03/02/04 12/19/95 Cote, Susan 03/12/02 03/07/06 03/12/02 Long, Thomas 03/12/02 03/07/06 04/04/00 Lyon, Frank 03/12/02 03/02/04 01/20/98 Mueller, Craig 03/12/02 03/07/06 04/04/00 Reed, Clara Duran 03/12/02 03/07/06 03/12/02 Tomblin, David 03/12/02 03/02/04 03/12/02 TRAFFIC COMMITTEE Aubrey, Libby 03/25/02 03/07/06 03/25/00 Covey, Barbara 03/25/02 03/02/04 04/04/00 Hildebrand, Barry 03/25/02 03/02/04 01/08/96 Jones, James 03/25/02 03/07/06 01/20/98 Jordan-Shepherd, Ava 03/25/02 03/02/04 07/16/16 Schurmer, William (Chair) 03/25/02 03/07/06 01/20/98 Wall, Thomas 03/25/02 03/07/06 04/04/00 FINANCE ADVISORY COMMITTEE Butler, Earl 03/13/02 03/02/04 01/08/96 Clark, Becky 03/13/02 03/07/06 04/04/00 Curtis, John 03/13/02 03/02/04 03/13/02 McLeod, Gina 03/13/02 03/07/06 03/13/02 Smith, William 03/13/02 03/02/04 01/20/98 Wallace, Richard 03/13/02 03/07/06 04/04/00 Wolowicz, Stefan (Chair) 03/13/02 03/07/06 04/04/00 EQUESTRIAN COMMITTEE Bara, Richard 05/07/02 03/02/04 1/20/98 Bojorquez, Carolyn 05/07/02 03/07/06 4/03/01 Greenwood, Sherree 05/07/02 03/02/04 1/20/98 Leon, Gordon 05/07/02 03/07/06 5/07/02 O’Neil, Charlene (Chair) 05/07/02 03/02/04 1/20/98 Ryan, Madeline 05/07/02 03/02/04 1/20/98 TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: ADMIN. SERVICES DIRECTOR/CITY CLERK DATE: DECEMBER 3, 2002 SUBJECT: INTERVIEW SCHEDULE FOR COMMITTEE, COMMISSION AND TASK FORCE CHAIRS RECOMMENDATION Set January 7, 2003 at 6:00 P.M. as the time and date to interview the candidates for the position of chair for their respective committee, commission and task force. BACKGROUND Recruitment and Appointment Process On January 31, 2002, the City Council adopted Policy No. 6 governing the recruitment and selection of City Advisory Board members. Part of the Service Criteria contained in that policy governs the appointment of chairs, to wit:
In addition to appointing the regular advisory boards, in May 2002 the Council also appointed two task forces: the Open Space, Planning and Park & Recreation Task Force which replaced the Parks & Recreation Committee and the Emergency Preparedness Task Force. When appointed, it was the consensus of the Council that both of these task forces should have a tenure of one year. Since their appointment, the Open Space Task Force has met four times and now consists of seven subcommittees. The Emergency Preparedness Task Force has met three times and consists of four subcommittees. Because of the scope of their assignments, neither of these task forces is close to completion. Notification to Current Members Regarding Position of Chair Staff will prepare a letter to all current appointees (see attached appointment list) notifying them of the Council’s desire to interview interested candidates for the position of chair of their respective committee, commission and/or task force, and request that they notify this office by December 18th of their candidacy. This will allow sufficient time to include their notification in the agenda packet distributed to Council on that date. ALTERNATIVE Since the task forces have only been in place for approximately six months, and because their tasks have not yet been completed, Council may want to delay any action on them until their tasks have been completed and presented to Council. At that time, Council can decide whether to leave them at their present size and also make the appointment of a chair. CONCLUSION The Council is desirous of interviewing candidates for the position of chair for the various City advisory boards and task forces on January 7, 2003. Respectfully submitted, Reviewed: TO: PLANNING COMMISSION TRAFFIC COMMITTEE FINANCE ADVISORY COMMITTEE EQUESTRIAN COMMITTEE FROM: ADMIN. SERVICES DIRECTOR/CITY CLERK DATE: DECEMBER 5, 2002 SUBJECT: COMMITTEE AND COMMISSION CHAIRS In accordance with their policy for the recruitment and appointment of committee chairs, the City Council at their December 3rd meeting directed staff to inform the members of the Planning Commission, Traffic Committee, Finance Advisory Committee and the Equestrian Committee to notify this office if they are interested in being considered for the position of chair of their respective board. The Council set Tuesday, January 7, 2003 as the date to interview all such candidates. Interviews will start at 6:00 P.M. and this office will notify all candidates of their specific interview time. Please notify this office by December 18th if you are interested in being considered for the position of chair. Respectfully submitted, ____________________ Jo Purcell |
