Rancho Palos Verdes City Council
   

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: JANUARY 7, 2003

SUBJECT: ENGINEERING SERVICES FOR CITY HALL ELEVATOR

RECOMMENDATIONS

  1. Award an engineering contract to John Cruickshank Inc. for preliminary engineering services for the design of an elevator at City Hall, in an amount not to exceed $6,400.
  2. Authorize the Mayor and City Clerk to execute a contract with John Cruickshank Inc.

BACKGROUND

At the City Council meeting on December 3, 2002 staff recommended that a contract be awarded to John Cruickshank Inc. for preliminary engineering services to construct an elevator at the Civic Center. This recommendation was made as part of the City’s implementation of a plan to remove access barriers in accordance with the American with Disabilities Act. In discussions at the December 3, 2002, the City Council requested an opportunity to review the city plan. Attached is a copy of the plan.

DISCUSSION

The plan was prepared in 1995, revised in 1998, and revised again in preparation of this staff report. The city has made considerable progress on the implementation of the plan, however, many items of work still need to be completed.

The plan does not list priorities, however, staff has assigned high priorities to the following items of work:

Item of work

Rationale for high priority

Construction Schedule

Provide accessible play equipment at Ryan Park

Implements goal of providing accessible play equipment at all parks

Underway

Provide accessible play equipment at Ladera Linda Park

Implements goal of providing accessible play equipment at all parks

Underway

Item of work

Rationale for high priority

Construction Schedule

Reconstruct access ramp to Community Room

City Council meetings are held in this room.

FY 03 – 04

Construct elevator at Civic Center

Provides access to public records, City Manager’s office and City Council Offices. Will assist maintenance staff that must move heavy supplies and equipment.

FY 03 - 04

Provide assessable picnic table at all facilities

Heavily used facility.

FY 03 – 04

Overall upgrade at the Point Vicente Interpretive Center

Heavily used facility.

FY 03 – 04 as part of the building expansion.

Modify restrooms at Hesse Park

Implements goal of providing assessable restroom facilities at all City buildings.

FY 04 – 05

Modify restrooms at Ryan Park

Implements goal of providing assessable restroom facilities at all City buildings.

FY 04 - 05

Install automatic door openers at Civic Center

Heavily used facility

FY 04-05

Install automatic door openers at Hesse Park

Heavily used facility

FY 04-05

Moving forward with the preliminary engineering services at this time will allow for the construction of the elevator in fiscal year 2003 – 04.

CONCLUSION

Adopting the staff recommendations will award a contract for needed engineering services for the installation of an elevator at City Hall to John Cruickshank Inc. When this study is completed, it will be brought back to the City Council for review and award of the engineering services for the preparation of the final construction plans.

The project schedule is as follows:

Completion of preliminary engineering March 2003
Completion of final engineering July 2003
Award of construction December 2003

ALTERNATIVE ACTIONS

  1. Establish revised priorities and delay the construction of the elevator.
  2. Request staff to seek proposals from other firms for the necessary services.

FISCAL IMPACTS

The adopted FY 01 – 02 Budget includes adequate funding for the recommended actions. The funding source for the recommended services is the Community Development Block Grant (CDBG) Program.

It is estimated that construction costs for a new elevator will be $200,000. Construction costs are also eligible for CDBG Program funding.

Respectfully Submitted,
Dean Allison
Director of Public Works

Reviewed
Les Evans
City Manager

Attachments:

December 3, 2002 City Council report with attachments

EXTERIOR SITE ACCESS

TIME-FRAME

DATE DONE

EST. COST
FINAL COST

NOTES

I. PARKING (ADAAG 4.1 and Title 24, Sections 3105 & 7102)

 

 

   

 

A. Designate one additional disabled parking space, adjacent to the current disabled space, as a "Van Accessible" space. (96"x96")

99-00

 

1000

 

Install A/C at 4 parking lot stalls. Work to be done with Abalone Cove Beach Improvements

B. Post a universal disabled sign at the entrance and at disabled spaces. (Signs 36" above space)

99-00

 

400

 

4 signs. ""

C. Post a "Tow Away" sign at the parking lot entrance.

99-00

 

100

 

1 sign. ""

D. Paint the wood posts in front of the designated disabled parking spaces with blue paint for identification.

99-00

 

50

 

""

II. TRAILS (Title 24, Section 3325)

 

 

   

 

A. Provide an accessible material along designated trails.

99-00

 

8000

 

From pkg. lot, thru central trail to picnic table at fence. ""

B. Ensure designated trails are 48" wide.

99-00

 

0

 

"" --

III. SIGNAGE (ADAAG 4.30 and Title 24, Section 522(b))

 

 

   

 

A. Post universal disabled signs indicating all accessible routes, spaces, and elements.

99-00

 

300

 

3 signs. ""

 

IV. PUBLIC RESTROOMS

(ADAAG 4.23 and Title 24, Sections 1501-1506 & 3105)

 

 

   

 

A. Post universal disabled signage on door - contrasting color symbol, centered at 60".

99-00

 

100

 

""

B. Insulate the plumbing under the sinks.

95-96

6/30/96

50

 

 

C. Widen the sink area in the Women's restroom to be 32" - currently 28".

95-96

6/30/96

150

 

Relocate all dispensers to provide 32" access

V. EMPLOYEE BUILDING (Title 24, Sections 3105 & 3315)

 

 

   

 

A. If a disabled employee is hired, the entrances and paths of travel must be made accessible.

99-00

 

5000

 

 

B. Lower door threshold to 1/2" beveled to 1/4".

99-00

 

150

 

 

VI. PUBLIC TELEPHONE (ADAAG 4.31 & 4.2)

* Responsibility of the Telephone Company

 

 

   

 

A. Telephone is properly positioned to accommodate a side approach.

95-96

 

0

 

 

B. Contact the Telephone Company to provide a hearing volume control. (Telephone # 377-9042)

95-96

6/30/97

0

 

 

SUBTOTAL:

 

 

15,300

 

 

ADMINISTRATION COSTS * (30% of Construction Costs):

 

 

4,300

 

 

TOTAL COSTS:

 

 

19,600

 

 

* This includes project administration, design, inspection and contingency

EXTERIOR SITE ACCESS

TIME-FRAME

DATE DONE

EST. COST

FINAL COST

NOTES

I. PARKING (ADAAG 4.1 and Title 24, Sections 3105 & 7102)

 

 

     

A. Paint two additional disabled parking spaces - one as a "Van Accessible" space. (96"x96")

95-96

6/30/96

100

 

 

B. Post a universal disabled sign at the entrance and at disabled spaces. (Signs 36" above space)

95-96

6/30/96

300

 

 

C. Post a "Tow Away" sign at the parking lot entrance.

95-96

6/30/96

100

 

 

II. RAMPS - MAXIMUM SLOPE 1:12

(ADAAG 4.8 and Title 24, Sections 3105, 3307, 3326)

 

 

     

A. Modify P V. on the Net(former Parks and Recreation Building) entry ramps to be 8.3% - currently 12.8% and 16.4%. (Required if accessible to the public)

96-97

6/30/97

10,000

 

 

B. Modify Community Room entry ramp to be 8.3% - currently 12%.

03-04

 

2,500

 

 

III. SIGNAGE (ADAAG 4.30 and Title 24, Section 3105)

 

 

     

A. Post universal disabled signs at all accessible routes, spaces, and elements.

02-03

 

500

 

 

IV. PICNIC TABLES (ADAAG 4.32)

 

 

     

A. Provide access to picnic tables by removing the concrete step and replacing it with a ramp or add an accessible ramp adjacent to the step.

02-03

??

2,000

 

 

B. Modify one picnic table to be 19" deep and between 28"-34" high.

02-03

??

500

 

 

C. Identify the table as disabled accessible using a universal disabled sign.

02-03

??

100

 

 

V. PAR COURSE AND PLAY EQUIPMENT

 

 

     

A. Provide a complying firm surface leading to all unique pieces of play and Par Course equipment - currently surrounded by grass.

98-99

1998

5,000

 

Par Course Removed

 

VI. PUBLIC TELEPHONE (ADAAG 4.31 and Title 24, Section 3105)

*Responsibility of the Telephone Company

 

 

     

A. Telephone is properly positioned to accommodate a side approach.

95-96

 

0

 

Telephone

Called the Coin Dept. 4 times. Telephone Co. on notice Still nothing is done. 1-800-483-2053 X 2646 & 1-800-231-4232

B. Contact the Telephone Company to provide a hearing volume control. (Telephone # 377-9127)

95-96

6/30/97

0

0

 

 

INTERIOR SITE ACCESS

TIME-FRAME

DATE DONE

EST. COST

FINAL COST

NOTES

VII. STAIRWAYS AND CORRIDORS

(ADAAG 4.3 & 4.9 and Title 24, Section 3005 & 3006)

 

 

 

 

 

A. Install Elevator

03-04

 

50,000

 

 

B. Provide a 36" aisle from the Planning Department's counter to the adjacent Conference room.

95-96

6/30/96

0

 

Will be created with budgeted counter extension project

C. Stripe the top and bottom of the stair runs in the City Hall.

96-97

 

100

 

 

D. Place a grippable material on stair handrails, and extend the handrails to wrap 12" from the top and bottom stairs.

96-97

 

250

 

 

VIII. DOOR HARDWARE (ADAAG 4.13 and Title 24, Section 3304)

 

 

 

 

 

A. Replace the Director of Public Works and the City Clerks office door hardware to be push/pull or level-type hardware.

96-97

 

300

 

 

IX. PUBLIC RESTROOMS - PLANNING DEPARTMENT

(ADAAG 4.23 and Title 24, Sections 1501-1506 & 3105)

 

 

 

 

 

A. Place universal disabled signage on the Women and Men's restroom doors - contrasting color symbol, centered at 60".

95-96

6/30/96

100

 

 

B. Insulate the plumbing under the sinks.

95-96

6/30/96

50

 

 

SUBTOTAL:

 

 

21,900

 

 

ADMINISTRATION COSTS * (30% of Construction Costs):

 

 

6,500

 

 

TOTAL:

 

 

28,400

 

 

* This includes project administration, design, inspection and contingency

EXTERIOR SITE ACCESS

TIME- FRAME

DATE DONE

EST. COST

FINAL COST

NOTES

I. PARKING (ADAAG 4.1 and Title 24, Sections 3105 & 7102)

 

 

 

 

 

A. Re-stripe one of the disabled parking spaces to be a "Van Accessible" space. (96"x96")

95-96

6/30/96

100

 

 

B. Post a universal disabled sign at the entrance and at the disabled spaces. (Signs 36" above space)

95-96

6/30/96

300

 

 

C. Post a "Tow Away" sign at the parking lot entrance.

95-96

6/30/96

100

 

 

II. TRAILS (Title 24, Section 3325)

 

 

 

 

 

A. Provide an accessible material and ramp along and to play equipment and the entire length of the trail.

97-98

6/30/98

100,000

 

 

B. Ensure all trails are 48" wide.

98-99

6/30/98

0

 

Included in above

C. Modify the slope to be 8.3% - currently 18%.

98-99

6/30/98

0

 

Included in above

III. SIGNAGE (ADAAG 4.30 and Title 24, Section 3105)

 

 

 

 

 

A. Post universal disabled signs at all accessible routes, spaces, and elements.

02-03

 

300

 

 

IV. PICNIC TABLES (ADAAG 4.32)

 

 

 

 

 

A. Provide access to picnic tables by removing cement step and replacing it with a ramp.

03-04

 

0

 

Included in above

B. Modify one picnic table to be 19" deep and between 28"-34" high.

03-04

 

500

 

 

C. Identify the table as disabled accessible using a universal disabled sign.

03-04

 

100

 

To be done as part of ADA project

V. PUBLIC RESTROOMS

(ADAAG 4.23 and Title 24, Sections 1501-1506 & 3105)

 

 

 

 

A. Provide an accessible ramp to public restrooms that has an 8.3% slope - currently a cement step.

98-99

6/30/98

1,500

 

 

B. Post universal disabled signage on the doors - contrasting color symbol, centered at 60".

98-99

6/30/98

100

 

 

C. Insulate plumbing under the sinks.

98-99

 

50

 

 

D. Adjust all accessories to be 48" from the ground at the lowest point.

98-99

 

500

 

 

E. Widen sink area in the Women's restroom to be 32" - currently 30".

98-99

 

3,000

 

Move partitions/hand dryer

F. Lower grab bar in the Women's disabled stall to be 33" above the ground - currently 32".

98-99

 

100

 

 

VI. PUBLIC TELEPHONE (ADAAG 4.31 and Title 24, Section 3105)

*Responsibility of the Telephone Company

 

 

 

 

 

A. Telephone is properly positioned to accommodate a side approach.

95-96

6/30/97

0

 

 

B. Contact the Telephone Company to provide a hearing volume control. (Telephone # 514-9845)

95-96

6/30/97

0

 

 

SUBTOTAL:

 

 

46,650

 

 

ADMINISTRATION COSTS * (30% of Construction Costs):

 

 

13,950

 

 

TOTAL:

 

 

60,600

 

 

* This includes project administration, design, inspection and contingency

EXTERIOR SITE ACCESS

TIME-FRAME

DATE DONE

EST. COST

FINAL COST

NOTES

I. PARKING (ADAAG 4.1 and Title 24, Sections 3105 & 7102)

 

 

   

 

A. Re-stripe one of the disabled parking spaces to be a "Van Accessible" space. (96"x96")

95-96

6/30/96

100

 

completed w/ CDBG funded ADA project

B. Post a universal disabled sign at the entrance and at the disabled spaces. (Signs 36" above space)

95-96

6/30/96

400

360

(4 signs)

 

completed w/ CDBG funded ADA project

C. Post a "Tow Away" sign at the parking lot entrance

95-96

6/30/96

200

 

completed w/ CDBG funded ADA project

II. TRAILS AND SIDEWALKS (ADAAG 4.3 and Title 24, Section 3325)

 

 

   

 

A. Modify designated slopes to the play equipment to be 8.3% or less - currently 10.2 % and 11.9". (includes concrete work, wood wall and grading)

96-97

6/30/98

15,000

15,700

Cost under estimated. Slope steeper than originally estimated. Will correct to 5%.

B. Ensure designated trails are 48" wide.

96-97

6/30/98

0

 

To be done as part of Lower Hesse prjct.

C. Relocate the trash container to make the sidewalk 48".

95-96

6/30/96

0

 

 

III. SIGNAGE (ADAAG 4.30 and Title 24, Section 3105)

 

 

   

 

A. Post universal disabled signs at all accessible routes, spaces, and elements.

96-97

6/30/97

500

480

(6 signs)

 

IV. PICNIC TABLES AND BARBECUE (ADAAG 4.32)

 

 

   

 

A. Designate one of the eight tables as disabled accessible and provide an accessible path.

95-96

6/30/96

1,000

1,225

 

completed w/ CDBG funded ADA project

B. Modify designated table to be 19" deep and between 28"-34" high - currently 26" deep and 26" high. Includes modify heights, decomosed granite relocation.

95-96

6/30/96

1,000

1,425

 

completed w/ CDBG funded ADA project

V. PICNIC TABLES AND BARBECUE (ADAAG 4.32) (continued)

 

 

   

 

C. Identify the table as disabled accessible using a universal disabled sign.

95-96

6/30/96

100

80

(1 sign)

completed w/ CDBG funded ADA project

D. Provide disabled access to the barbecue adjacent to the accessible table.

02-03

 

1,000

 

 

VI. PAR COURSE AND PLAY EQUIPMENT

 

 

   

 

A. Provide a complying firm surface leading to all unique pieces of play and Par Course equipment. Plus access to course concrete paving.

98-99

50% done in FY 97-98, 50% to be done in FY 98-99

5,000

 

Par Course to be completed w/ FY 95-96 CDBG project. Play Eqmt. to be done in FY 98-99.

B. Provide a compact material underneath Par Course equipment for safety and accessibility. Includes redwood headerboard, redwood header, wood mulch (filter fabric), and adjusting irrigation and picnic area.

95-96

50% done in 97-98 & 50% to be done in 98-99

2,000

11,568

 To be completed w/ CDBG funded ADA project

 

VII. ATHLETIC FIELD

 

 

   

 

A. Ensure access from the baseball field to the dug-out.

03-04

 

1,000

 

To be completed w/ CDBG funded ADA project

B. Designate disabled seating at bleachers/viewing stand.

02-03

 

100

 

New Bleachers

VIII. PUBLIC TELEPHONE (ADAAG 4.31 and Title 24, Section 3105)

*Responsibility of the Telephone Company

 

 

   

 

A. Telephone is properly positioned to accommodate a side approach.

95-96

6/30/97

0

 

 

B. Contact the Telephone Company to provide a hearing volume control. (Telephone #'s 377-9150 & 377-9076

95-96

6/30/97

0