TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: DIRECTOR OF PUBLIC WORKS
DATE: JANUARY 7, 2003
SUBJECT: ENGINEERING SERVICES FOR CITY HALL ELEVATOR RECOMMENDATIONS
- Award an engineering contract to John Cruickshank Inc. for preliminary engineering services for the design of an elevator at City Hall, in an amount not to exceed $6,400.
- Authorize the Mayor and City Clerk to execute a contract with John Cruickshank Inc.
BACKGROUND
At the City Council meeting on December 3, 2002 staff recommended that a contract be awarded to John Cruickshank Inc. for preliminary engineering services to construct an elevator at the Civic Center. This recommendation was made as part of the City’s implementation of a plan to remove access barriers in accordance with the American with Disabilities Act. In discussions at the December 3, 2002, the City Council requested an opportunity to review the city plan. Attached is a copy of the plan.
DISCUSSION
The plan was prepared in 1995, revised in 1998, and revised again in preparation of this staff report. The city has made considerable progress on the implementation of the plan, however, many items of work still need to be completed.
The plan does not list priorities, however, staff has assigned high priorities
to the following items of work:
|
Item of work |
Rationale for high priority |
Construction Schedule |
|
Provide accessible play equipment at Ryan Park |
Implements goal of providing accessible play equipment at all parks |
Underway |
|
Provide accessible play equipment at Ladera Linda Park |
Implements goal of providing accessible play equipment at all parks |
Underway |
|
Item of work |
Rationale for high priority |
Construction Schedule |
|
Reconstruct access ramp to Community Room |
City Council meetings are held in this room. |
FY 03 – 04 |
|
Construct elevator at Civic Center |
Provides access to public records, City Manager’s office and City Council Offices. Will assist maintenance staff that must move heavy supplies and equipment. |
FY 03 - 04 |
|
Provide assessable picnic table at all facilities |
Heavily used facility. |
FY 03 – 04 |
|
Overall upgrade at the Point Vicente Interpretive Center |
Heavily used facility. |
FY 03 – 04 as part of the building expansion. |
|
Modify restrooms at Hesse Park |
Implements goal of providing assessable restroom facilities at all City buildings.
|
FY 04 – 05 |
|
Modify restrooms at Ryan Park |
Implements goal of providing assessable restroom facilities at all City buildings.
|
FY 04 - 05 |
|
Install automatic door openers at Civic Center |
Heavily used facility |
FY 04-05 |
|
Install automatic door openers at Hesse Park |
Heavily used facility |
FY 04-05 |
Moving forward with the preliminary engineering services at this time will allow for the construction of the elevator in fiscal year 2003 – 04.
CONCLUSION
Adopting the staff recommendations will award a contract for needed engineering services for the installation of an elevator at City Hall to John Cruickshank Inc. When this study is completed, it will be brought back to the City Council for review and award of the engineering services for the preparation of the final construction plans.
The project schedule is as follows:
Completion of preliminary engineering March 2003
Completion of final engineering July 2003
Award of construction December 2003
ALTERNATIVE ACTIONS
- Establish revised priorities and delay the construction of the elevator.
- Request staff to seek proposals from other firms for the necessary services.
FISCAL IMPACTS
The adopted FY 01 – 02 Budget includes adequate funding for the recommended actions. The funding source for the recommended services is the Community Development Block Grant (CDBG) Program.
It is estimated that construction costs for a new elevator will be $200,000. Construction costs are also eligible for CDBG Program funding.
Respectfully Submitted,
Dean Allison
Director of Public Works
Reviewed
Les Evans
City Manager
Attachments:
December 3, 2002 City Council report with attachments
|
EXTERIOR SITE ACCESS |
TIME-FRAME |
DATE DONE
|
EST. COST |
FINAL COST |
NOTES |
|
I. PARKING (ADAAG 4.1 and Title 24, Sections 3105 & 7102) |
|
|
|
|
|
|
A. Designate one additional disabled parking space, adjacent to the current disabled space, as a "Van Accessible" space. (96"x96") |
99-00
|
|
1000
|
|
Install A/C at 4 parking lot stalls. Work to be done with Abalone Cove Beach Improvements |
|
B. Post a universal disabled sign at the entrance and at disabled spaces. (Signs 36" above space) |
99-00 |
|
400
|
|
4 signs. "" |
|
C. Post a "Tow Away" sign at the parking lot entrance. |
99-00 |
|
100
|
|
1 sign. "" |
|
D. Paint the wood posts in front of the designated disabled parking spaces with blue paint for identification. |
99-00 |
|
50
|
|
"" |
|
II. TRAILS (Title 24, Section 3325) |
|
|
|
|
|
|
A. Provide an accessible material along designated trails. |
99-00 |
|
8000
|
|
From pkg. lot, thru central trail to picnic table at fence. "" |
|
B. Ensure designated trails are 48" wide. |
99-00 |
|
0
|
|
"" -- |
|
III. SIGNAGE (ADAAG 4.30 and Title 24, Section 522(b)) |
|
|
|
|
|
|
A. Post universal disabled signs indicating all accessible routes, spaces, and elements. |
99-00 |
|
300
|
|
3 signs. ""
|
|
IV. PUBLIC RESTROOMS
(ADAAG 4.23 and Title 24, Sections 1501-1506 & 3105) |
|
|
|
|
|
|
A. Post universal disabled signage on door - contrasting color symbol, centered at 60". |
99-00 |
|
100
|
|
"" |
|
B. Insulate the plumbing under the sinks. |
95-96 |
6/30/96 |
50 |
|
|
|
C. Widen the sink area in the Women's restroom to be 32" - currently 28". |
95-96 |
6/30/96 |
150 |
|
Relocate all dispensers to provide 32" access |
|
V. EMPLOYEE BUILDING (Title 24, Sections 3105 & 3315) |
|
|
|
|
|
|
A. If a disabled employee is hired, the entrances and paths of travel must be made accessible. |
99-00 |
|
5000
|
|
|
|
B. Lower door threshold to 1/2" beveled to 1/4". |
99-00 |
|
150
|
|
|
|
VI. PUBLIC TELEPHONE (ADAAG 4.31 & 4.2)
* Responsibility of the Telephone Company |
|
|
|
|
|
|
A. Telephone is properly positioned to accommodate a side approach. |
95-96 |
|
0
|
|
|
|
B. Contact the Telephone Company to provide a hearing volume control. (Telephone # 377-9042) |
95-96 |
6/30/97 |
0 |
|
|
|
SUBTOTAL: |
|
|
15,300
|
|
|
|
ADMINISTRATION COSTS * (30% of Construction Costs): |
|
|
4,300
|
|
|
|
TOTAL COSTS: |
|
|
19,600
|
|
|
* This includes project administration, design, inspection and contingency
|
EXTERIOR SITE ACCESS |
TIME-FRAME |
DATE DONE
|
EST. COST
|
FINAL COST |
NOTES |
|
I. PARKING (ADAAG 4.1 and Title 24, Sections 3105 & 7102) |
|
|
|
|
|
|
A. Paint two additional disabled parking spaces - one as a "Van Accessible" space. (96"x96") |
95-96 |
6/30/96 |
100 |
|
|
|
B. Post a universal disabled sign at the entrance and at disabled spaces. (Signs 36" above space) |
95-96 |
6/30/96 |
300 |
|
|
|
C. Post a "Tow Away" sign at the parking lot entrance. |
95-96 |
6/30/96 |
100 |
|
|
|
II. RAMPS - MAXIMUM SLOPE 1:12
(ADAAG 4.8 and Title 24, Sections 3105, 3307, 3326) |
|
|
|
|
|
|
A. Modify P V. on the Net(former Parks and Recreation Building) entry ramps to be 8.3% - currently 12.8% and 16.4%. (Required if accessible to the public) |
96-97 |
6/30/97 |
10,000 |
|
|
|
B. Modify Community Room entry ramp to be 8.3% - currently 12%. |
03-04 |
|
2,500 |
|
|
|
III. SIGNAGE (ADAAG 4.30 and Title 24, Section 3105) |
|
|
|
|
|
|
A. Post universal disabled signs at all accessible routes, spaces, and elements. |
02-03 |
|
500 |
|
|
|
IV. PICNIC TABLES (ADAAG 4.32) |
|
|
|
|
|
|
A. Provide access to picnic tables by removing the concrete step and replacing it with a ramp or add an accessible ramp adjacent to the step. |
02-03 |
?? |
2,000 |
|
|
|
B. Modify one picnic table to be 19" deep and between 28"-34" high. |
02-03 |
?? |
500 |
|
|
|
C. Identify the table as disabled accessible using a universal disabled sign. |
02-03 |
?? |
100 |
|
|
|
V. PAR COURSE AND PLAY EQUIPMENT |
|
|
|
|
|
|
A. Provide a complying firm surface leading to all unique pieces of play and Par Course equipment - currently surrounded by grass. |
98-99 |
1998 |
5,000 |
|
Par Course Removed
|
|
VI. PUBLIC TELEPHONE (ADAAG 4.31 and Title 24, Section 3105)
*Responsibility of the Telephone Company |
|
|
|
|
|
|
A. Telephone is properly positioned to accommodate a side approach. |
95-96 |
|
0 |
|
Telephone
Called the Coin Dept. 4 times. Telephone Co. on notice Still nothing is done. 1-800-483-2053 X 2646 & 1-800-231-4232 |
|
B. Contact the Telephone Company to provide a hearing volume control. (Telephone # 377-9127) |
95-96 |
6/30/97 |
0 |
0 |
|
|
INTERIOR SITE ACCESS |
TIME-FRAME |
DATE DONE
|
EST. COST
|
FINAL COST |
NOTES |
|
VII. STAIRWAYS AND CORRIDORS
(ADAAG 4.3 & 4.9 and Title 24, Section 3005 & 3006) |
|
|
|
|
|
|
A. Install Elevator |
03-04 |
|
50,000
|
|
|
|
B. Provide a 36" aisle from the Planning Department's counter to the adjacent Conference room. |
95-96 |
6/30/96 |
0 |
|
Will be created with budgeted counter extension project |
|
C. Stripe the top and bottom of the stair runs in the City Hall. |
96-97 |
|
100 |
|
|
|
D. Place a grippable material on stair handrails, and extend the handrails to wrap 12" from the top and bottom stairs. |
96-97 |
|
250 |
|
|
|
VIII. DOOR HARDWARE (ADAAG 4.13 and Title 24, Section 3304) |
|
|
|
|
|
|
A. Replace the Director of Public Works and the City Clerks office door hardware to be push/pull or level-type hardware. |
96-97 |
|
300 |
|
|
|
IX. PUBLIC RESTROOMS - PLANNING DEPARTMENT
(ADAAG 4.23 and Title 24, Sections 1501-1506 & 3105) |
|
|
|
|
|
|
A. Place universal disabled signage on the Women and Men's restroom doors - contrasting color symbol, centered at 60". |
95-96 |
6/30/96 |
100 |
|
|
|
B. Insulate the plumbing under the sinks. |
95-96 |
6/30/96 |
50 |
|
|
|
SUBTOTAL: |
|
|
21,900 |
|
|
|
ADMINISTRATION COSTS * (30% of Construction Costs): |
|
|
6,500 |
|
|
|
TOTAL: |
|
|
28,400 |
|
|
* This includes project administration, design, inspection and contingency
|
EXTERIOR SITE ACCESS |
TIME- FRAME
|
DATE DONE
|
EST. COST
|
FINAL COST |
NOTES |
|
I. PARKING (ADAAG 4.1 and Title 24, Sections 3105 & 7102) |
|
|
|
|
|
|
A. Re-stripe one of the disabled parking spaces to be a "Van Accessible" space. (96"x96") |
95-96 |
6/30/96 |
100 |
|
|
|
B. Post a universal disabled sign at the entrance and at the disabled spaces. (Signs 36" above space) |
95-96 |
6/30/96 |
300 |
|
|
|
C. Post a "Tow Away" sign at the parking lot entrance. |
95-96 |
6/30/96 |
100 |
|
|
|
II. TRAILS (Title 24, Section 3325) |
|
|
|
|
|
|
A. Provide an accessible material and ramp along and to play equipment and the entire length of the trail. |
97-98 |
6/30/98 |
100,000 |
|
|
|
B. Ensure all trails are 48" wide. |
98-99 |
6/30/98 |
0 |
|
Included in above |
|
C. Modify the slope to be 8.3% - currently 18%. |
98-99 |
6/30/98 |
0 |
|
Included in above |
|
III. SIGNAGE (ADAAG 4.30 and Title 24, Section 3105) |
|
|
|
|
|
|
A. Post universal disabled signs at all accessible routes, spaces, and elements. |
02-03 |
|
300 |
|
|
|
IV. PICNIC TABLES (ADAAG 4.32) |
|
|
|
|
|
|
A. Provide access to picnic tables by removing cement step and replacing it with a ramp. |
03-04 |
|
0 |
|
Included in above |
|
B. Modify one picnic table to be 19" deep and between 28"-34" high. |
03-04 |
|
500 |
|
|
|
C. Identify the table as disabled accessible using a universal disabled sign. |
03-04 |
|
100 |
|
To be done as part of ADA project
|
|
V. PUBLIC RESTROOMS
(ADAAG 4.23 and Title 24, Sections 1501-1506 & 3105) |
|
|
|
|
|
|
A. Provide an accessible ramp to public restrooms that has an 8.3% slope - currently a cement step. |
98-99 |
6/30/98 |
1,500 |
|
|
|
B. Post universal disabled signage on the doors - contrasting color symbol, centered at 60". |
98-99 |
6/30/98 |
100 |
|
|
|
C. Insulate plumbing under the sinks. |
98-99 |
|
50 |
|
|
|
D. Adjust all accessories to be 48" from the ground at the lowest point. |
98-99 |
|
500 |
|
|
|
E. Widen sink area in the Women's restroom to be 32" - currently 30". |
98-99 |
|
3,000 |
|
Move partitions/hand dryer |
|
F. Lower grab bar in the Women's disabled stall to be 33" above the ground - currently 32". |
98-99 |
|
100 |
|
|
|
VI. PUBLIC TELEPHONE (ADAAG 4.31 and Title 24, Section 3105)
*Responsibility of the Telephone Company |
|
|
|
|
|
|
A. Telephone is properly positioned to accommodate a side approach. |
95-96 |
6/30/97 |
0 |
|
|
|
B. Contact the Telephone Company to provide a hearing volume control. (Telephone # 514-9845) |
95-96 |
6/30/97 |
0 |
|
|
|
SUBTOTAL: |
|
|
46,650 |
|
|
|
ADMINISTRATION COSTS * (30% of Construction Costs): |
|
|
13,950 |
|
|
|
TOTAL: |
|
|
60,600 |
|
|
* This includes project administration, design, inspection and contingency
|
EXTERIOR SITE ACCESS |
TIME-FRAME |
DATE DONE
|
EST. COST
|
FINAL COST |
NOTES |
|
I. PARKING (ADAAG 4.1 and Title 24, Sections 3105 & 7102) |
|
|
|
|
|
|
A. Re-stripe one of the disabled parking
spaces to be a "Van Accessible" space. (96"x96") |
95-96 |
6/30/96 |
100 |
|
completed w/ CDBG funded ADA project |
|
B. Post a universal disabled sign at the
entrance and at the disabled spaces. (Signs 36" above space) |
95-96 |
6/30/96 |
400 |
360
(4 signs) |
completed w/ CDBG funded ADA project |
|
C. Post a "Tow Away" sign at the parking
lot entrance |
95-96 |
6/30/96 |
200 |
|
completed w/ CDBG funded ADA project |
|
II. TRAILS AND SIDEWALKS (ADAAG 4.3 and Title 24, Section 3325) |
|
|
|
|
|
|
A. Modify designated slopes to the play equipment
to be 8.3% or less - currently 10.2 % and 11.9". (includes concrete work,
wood wall and grading) |
96-97 |
6/30/98 |
15,000 |
15,700 |
Cost under estimated. Slope steeper than
originally estimated. Will correct to 5%. |
|
B. Ensure designated trails are
48" wide. |
96-97 |
6/30/98 |
0 |
|
To be done as part of Lower Hesse prjct. |
|
C. Relocate the trash container to make the
sidewalk 48". |
95-96 |
6/30/96 |
0 |
|
|
|
III. SIGNAGE (ADAAG 4.30 and Title 24, Section 3105) |
|
|
|
|
|
|
A. Post universal disabled signs at all accessible
routes, spaces, and elements. |
96-97 |
6/30/97 |
500 |
480
(6 signs) |
|
|
IV. PICNIC TABLES AND BARBECUE (ADAAG 4.32) |
|
|
|
|
|
|
A. Designate one of the eight tables as disabled
accessible and provide an accessible path. |
95-96 |
6/30/96 |
1,000 |
1,225 |
completed w/ CDBG funded ADA project |
|
B. Modify designated table to be 19" deep
and between 28"-34" high - currently 26" deep and 26" high. Includes modify
heights, decomosed granite relocation. |
95-96 |
6/30/96 |
1,000 |
1,425 |
completed w/ CDBG funded ADA project |
|
V. PICNIC TABLES AND BARBECUE (ADAAG 4.32)
(continued) |
|
|
|
|
|
|
C. Identify the table as disabled accessible
using a universal disabled sign. |
95-96 |
6/30/96 |
100 |
80
(1 sign) |
completed w/ CDBG funded ADA project |
|
D. Provide disabled access to the barbecue
adjacent to the accessible table. |
02-03 |
|
1,000 |
|
|
|
VI. PAR COURSE AND PLAY EQUIPMENT |
|
|
|
|
|
|
A. Provide a complying firm surface leading
to all unique pieces of play and Par Course equipment. Plus access to
course concrete paving. |
98-99 |
50% done in FY 97-98, 50% to be done in FY
98-99 |
5,000 |
|
Par Course to be completed w/ FY 95-96 CDBG
project. Play Eqmt. to be done in FY 98-99. |
|
B. Provide a compact material underneath
Par Course equipment for safety and accessibility. Includes redwood headerboard,
redwood header, wood mulch (filter fabric), and adjusting irrigation and
picnic area. |
95-96 |
50% done in 97-98 & 50% to be done in
98-99 |
2,000 |
11,568 |
To be completed w/ CDBG funded ADA project
|
|
VII. ATHLETIC FIELD |
|
|
|
|
|
|
A. Ensure access from the baseball field
to the dug-out. |
03-04 |
|
1,000 |
|
To be completed w/ CDBG funded ADA project |
|
B. Designate disabled seating at bleachers/viewing
stand. |
02-03 |
|
100 |
|
New Bleachers |
|
VIII. PUBLIC TELEPHONE (ADAAG 4.31 and Title 24, Section 3105)
*Responsibility of the Telephone Company |
|
|
|
|
|
|
A. Telephone is properly positioned to accommodate
a side approach. |
95-96 |
6/30/97 |
0 |
|
|
|
B. Contact the Telephone Company to provide
a hearing volume control. (Telephone #'s 377-9150 & 377-9076 |
95-96 |
6/30/97 |
0 |
|
|
|