TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE:FEBRUARY 4, 2003

SUBJECT:ROOF REPAIR/REPLACEMENT PROJECT

STAFF COORDINATOR: Don Noble, Deputy Director of Public Works

RECOMMENDATIONS

1. Accept work as completed.
2. Authorize the City Clerk to file the Notice of Completion with the County Recorder; and if no claims are filed 35 days after recordation, notify the surety company to exonerate the Payment and Performance Bonds.
3. Authorize the Director of Public Works to release the 10% retention payment to Commercial Roofing Systems Inc. 35 days after recordation of the Notice of Completion by the County Recorder contingent on no claims being filed on the project.

BACKGROUND

On July 2, 2002, the City Council awarded a construction contract to Commercial Roofing Systems Inc. for the repair or replacement of roofs at the Abalone Cove Nursery site, Eastview Park, Ladera Linda Park, and the Hesse Community Center. The authorized construction budget for this project is $77,275 and includes the following amounts in each of the applicable project expenditure categories:

Council Approved Budget

Expenditure Description Approved Budget

• Construction Contract $67,978
• Unanticipated Extra Work 6,797
• Inspection Services 2,500

Total Budget: $77,275

 

 

 

Construction of these improvements was completed on January 22, 2003 at a cost of $69,817 as summarized below:

Actual Cost Summary

Expenditure Description Final Cost

• Construction Contract $65,821
• Unanticipated Extra Work 2,196*
• Inspection Services 1,800

Total Construction Costs: $69,817

* Unanticipated extra work included rebuilding portions of an existing parapet wall on the roof at the Hesse Community Center and installing new fascia along the north side of the Abalone Cove Nursery site.

CONCLUSION

Commercial Roofing Systems Inc. has successfully completed all work in accordance with the plans and specifications. Therefore, the work should be accepted as complete and a Notice of Completion (attached) filed.

FISCAL IMPACT

The recommended actions will have no fiscal impact.

 

Respectfully submitted,

Dean Allison

Director of Public Works

Reviewed,

Les Evans

City Manager

Attachment: Notice of Completion