Agenda 02/18/2003 RPV, City, Council, Meeting, 2003, Agenda, February, 02/18/2003, Accept work as completed. (2) Authorize the City Clerk to file the Notice of Completion with the County Recorder; and if no claims are filed 35 days after recordation, notify the surety company to exonerate the Payment and Performance Bonds. (3) Authorize the Director of Public Works to release the 10% retention payment to Unique Performance Construction 35 days after recordation of the Notice of Completion by the County Recorder contingent on no claims being filed on the Project RPV City Council Meeting Agenda for 02/18/2003

DISCLAIMER

The following City Council agenda includes text only version of the staff reports associated with the business matters to be brought before for the City Council at its Regular Meeting of this date. Changes to the staff reports may be necessary prior to the actual City Council meeting. The City Council may elect to delete or continue business matters at the beginning of the City Council Meeting. Additionally, staff reports attachments, including but not limited to, pictures, plans, drawings, spreadsheet presentations, financial statements and correspondences are not included. The attachments are available for review with the official agenda package at the Reception area at City Hall.

...end of disclaimer...
How City Council Meetings Are Conducted


** CITY COUNCIL AGENDA


RANCHO PALOS VERDES CITY COUNCIL

REGULAR MEETING

FEBRUARY 18, 2003

FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD


6:00 P.M. CLOSED SESSION. PLEASE SEE ATTACHED BROWN ACT CHECKLIST FOR DETAILS

7:00 P.M. REGULAR SESSION

CALL TO ORDER:

ROLL CALL:

FLAG SALUTE:

NEXT RESOL. NO. 2003-09

NEXT ORD. NO. 388

MAYOR’S ANNOUNCEMENTS:

RECYCLE DRAWING:

APPROVAL OF AGENDA:

APPROVAL OF CONSENT CALENDAR:

1. Motion to waive full reading.

Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all council members after the reading of the title.

2. Minutes of the regular meetings of December 17, 2002 and January 7, 2003. (Purcell)

Recommendation: Approve the minutes.

3. Civic Center Office Modifications Project. (Noble)

Recommendation: (1) Accept work as completed. (2) Authorize the City Clerk to file the Notice of Completion with the County Recorder; and if no claims are filed 35 days after recordation, notify the surety company to exonerate the Payment and Performance Bonds. (3) Authorize the Director of Public Works to release the 10% retention payment to Unique Performance Construction 35 days after recordation of the Notice of Completion by the County Recorder contingent on no claims being filed on the Project.

4. Professional Services Agreement for the Citywide Landscaping and Lighting Maintenance District and Abalone Cove Sewer Maintenance Fee. (Huey)

Recommendation: (1) Award a professional services contract to Harris and Associates for the annual administration and levy of the Citywide Landscaping and Lighting Maintenance District and the Abalone Cove Sewer Maintenance Fee for a not to exceed amount of $7,000 and $4,500, respectively, for the next three fiscal year levies: FY 2003-04, 2004-05 and 2005-06. (2) Authorize the Mayor and City Clerk to execute a professional services agreement with Harris and Associates.

5. Claim Against The City By Sarah Oh, Chad Oh, And Kristina Dahae Oh. (Park)

Recommendation: Reject the claim and direct staff to notify the claimant.

6. Contracts for Whale of a Day Special Event. (Starr)

Recommendation: Authorize the City Manager to sign the attached contracts associated with the City’s 19th Annual Whale of a Day celebration on March 1, 2003.

7. Register of Demands. (McLean)

Recommendation: ADOPT RESOLUTION NO. 2003-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

8. Correspondence To Senator Betty Karnette Expressing Appreciation For Supporting AB4X . (Park)

Recommendation: Send a five-signature thank you letter addressed to State Senator Betty Karnette for supporting AB 4X (VLF legislation).

# # # # # # # # # # # #

PUBLIC HEARINGS:

9. Review of Large Domestic Animal Nonconformity Statement No. 26 (Sutton, 16 Peppertree Drive and adjacent vacant parcel) (Continued from January 21st) (Fox)

Recommendation: Continue this matter to the March 18th Council meeting, or a later date.

10. Appeal of the Planning Commission’s Denial of Planning Case No. ZON2002-00282 [Applicant/Appellant: Makallon RPV Associates llc]. (Continued from January 21st.) (Fox)

Recommendation: Deny the appeal and uphold the Planning Commission’s decision.

11. Amendment to the Ocean Trails Development Agreement to clarify that the City Council may extend any approved tentative tact not to exceed the term of the development agreement and extend vesting tentative tract map no. 50666 for one year. (Pfost)

Recommendation: (1) approve the resolution that approves Addendum 14 to Environmental Impact Report No. 36; (2) approve the amendment to the Ocean Trails Development Agreement; (3) introduce the ordinance authorizing the amendment to the development agreement; (4) authorize the Mayor and the City Clerk to execute the documents on behalf of the City, and (5) extend Vesting Tentative Tract Map No. 50666 for one year.

REGULAR BUSINESS:

12. Short Term Budget Contingency Plan. (Continued from February 4th) (Evans)

Recommendation: (1) Reduce the FY 2002-03 City Budget as follows: (a) Public Safety – Emergency Preparedness. Reduce Professional Services account by $55,600 to $26,900. (b) Capital Outlay - Reduce the Traffic Signal account by $108,000 to $0; (2) Defer action on the establishment of a Cable TV studio until the next fiscal year (savings of approximately $150,000; (3) Defer the FY 2002-03 Residential Overlay project until the next fiscal year (savings of approximately $623,000); (4) Defer the FY 2002-03 Slurry Seal project until the next fiscal year (savings of approximately $500,000); (5) Identify unspent funds budgeted for the PVIC soil remediation project and return them to the General Fund; (6) Identify unspent RDA funds budgeted for projects in the Portuguese Bend landslide and return them to the General Fund; (7) Request the Los Angeles County Sheriff to propose a contingency public safety services contract for FY 2003-04 and FY 2004-05 reflecting a 12% decrease over the approved public safety services contract for FY 2002-03; (8) Direct the Finance Advisory Committee to present their financing alternatives report outlining strategies for funding storm drain and sewer rehabilitation projects; and, (9) Appoint a City Council ad hoc budget committee to work with the City Manager on developing the FY 2003-04 and 2004-05 budget proposals.

13. FY 2002-2003 Midyear Financial Report. (McLean)

Recommendation: (1) Receive and file the midyear financial report; and (2) ADOPT RESOLUTION NO. 2003- , AMENDING RESOLUTION NO. 2002-45, THE BUDGET APPROPRIATION FOR FY 2002-2003, TO INCREASE EXPENDITURE APPROPRIATIONS IN THE GENERAL FUND, COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND, CAPITAL IMPROVEMENT PROJECTS FUND, AND STREET MAINTENANCE FUND.

14. Cost-Based Fee Study – Request For Proposals. (McLean)

Recommendation: (1) Approve the proposed Request for Proposal for a Cost-Based Fee Study; (2) Authorize Finance staff to interview and select a consultant for the Cost-Based Fee Study; and (3) Authorize Finance staff to negotiate the terms, conditions and scope of the associated contract, subject to approval by the City Council.

15. Schedule of Budget Meetings and Community Leaders’ Breakfasts for 2003. (Continued from February 4th.) (Petru)

Recommendation: (1) Select two dates in March or April for the City Council Budget Policy Issue Workshops; (2) Select two dates in May for the City Council Budget Review Workshops (only one date may be necessary); and, (3) Select two dates, one in spring and one in fall, for the Community Leaders' Breakfast meetings.

CITY COUNCIL ORAL REPORTS: (This section designated to oral reports from councilmembers to report on Council assignments.)

PUBLIC COMMENTS: (at approximately 8:40 P.M.)

(This section of the agenda is for audience comments on items NOT on the agenda.)

CITY ATTORNEY CLOSED SESSION REPORT:

ADJOURNMENT: Adjourn to a time and place certain only if you wish to meet prior to the next regular meeting.

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting.

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours: Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV .

CLOSED SESSION AGENDA CHECKLIST

Based on Government Code Section 54954.5

(All Statutory References are to California Government Code Sections)

CONFERENCE WITH LEGAL COUNSEL

Existing Litigation:

G.C. 54956.9(a)

Name of Case: McCaul v. City of Rancho Palos Verdes

Case No: LASC No. YC043355

Anticipated Litigation:

(G.C 54956.9(b)

A point has been reached where, in the opinion of the City Council/Agency on the advice of its legal counsel, based on the below-described existing facts and circumstances, there is a significant exposure to litigation against the City Council/Agency.

______2_______

(Number of Potential Cases)

(1) Based upon an oral threat of litigation received by City Manager Les Evans from a representative of Ocean Trails at a meeting held at City Hall on January 29, 2003. Memorandum describing such threat is on file with the City Clerk’s Office.

(2) Based upon a threat of litigation received by the City Council via an e-mail communication from Clara Duran Reed.