Rancho Palos Verdes City Council
   

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: CABLE TELEVISION AD HOC COMMITTEE

DATE: MARCH 18, 2003

SUBJECT: EDUCATIONAL ACCESS CHANNEL

RECOMMENDATION

Adopt Resolution No. 2003- Amending Resolution No. 2002-45, the budget appropriation for fiscal year 2002-2003, for budget adjustments to the city's general fund, equipment replacement fund, and building replacement fund.

BACKGROUND

At the City Council meeting of February 18, 2003 the City Council decided to place on hold any expenditures related to creation of a City owned and operated Cable TV studio until the budget process was completed. The Council, however, did reaffirm that the establishment of the educational access channel should proceed with or without the studio.

The City Council reconsidered the funding of a Cable Television studio at their March 4, 2003 meeting and approved the following expenditures:

  1. Authorize the expenditure of $25,000 of Building Replacement Funds for the rehabilitation of the former Cable Television Building.
  2. Authorize the expenditure of $10,000 of General Fund reserves for the purchase of television production equipment.

3. Authorize the inclusion of $10,000 in studio operating funds in the FY 2003-04 City budget.

DISCUSSION

The attached resolution will appropriate the required funds to move forward with the Cable Studio renovations and purchase of equipment.

FISCAL IMPACT

The Cable Franchise Agreement requires Cox Communications to provide the City with a dedicated educational access channel at no cost to the City. However, although Cox is required to provide space in its channel line-up, the Franchise Agreement does not obligate the cable operator to provide any of the equipment, staffing or other financial support that may be required to develop, produce and edit the programming that will be shown on the channel.

The FY2002-2003 estimated General fund revenues in excess of adopted expenditures are only $827. Therefore, the additional appropriation for this project cannot be funded within this year’s anticipated revenues and will have to be drawn from the General fund reserve. The calculation of the projected General fund reserve available for appropriation, which is below the reserve policy level, is summarized below.

TO:HONORABLE MAYOR AND CITY COUNCIL

FROM:CABLE TELEVISION AD HOC COMMITTEE

DATE:MARCH 18, 2003

SUBJECT:EDUCATIONAL ACCESS CHANNEL

RECOMMENDATION

Adopt Resolution No. 2003-Amending Resolution No. 2002-45, the budget appropriation for fiscal year 2002-2003, for budget adjustments to the city's general fund, equipment replacement fund, and building replacement fund.

BACKGROUND

At the City Council meeting of February 18, 2003 the City Council decided to place on hold any expenditures related to creation of a City owned and operated Cable TV studio until the budget process was completed. The Council, however, did reaffirm that the establishment of the educational access channel should proceed with or without the studio.

The City Council reconsidered the funding of a Cable Television studio at their March 4, 2003 meeting and approved the following expenditures:

  1. Authorize the expenditure of $25,000 of Building Replacement Funds for the rehabilitation of the former Cable Television Building.
  2. Authorize the expenditure of $10,000 of General Fund reserves for the purchase of television production equipment.

3. Authorize the inclusion of $10,000 in studio operating funds in the FY 2003-04 City budget.

 

DISCUSSION

The attached resolution will appropriate the required funds to move forward with the Cable Studio renovations and purchase of equipment.

 

FISCAL IMPACT

The Cable Franchise Agreement requires Cox Communications to provide the City with a dedicated educational access channel at no cost to the City. However, although Cox is required to provide space in its channel line-up, the Franchise Agreement does not obligate the cable operator to provide any of the equipment, staffing or other financial support that may be required to develop, produce and edit the programming that will be shown on the channel.

The FY2002-2003 estimated General fund revenues in excess of adopted expenditures are only $827. Therefore, the additional appropriation for this project cannot be funded within this year’s anticipated revenues and will have to be drawn from the General fund reserve. The calculation of the projected General fund reserve available for appropriation, which is below the reserve policy level, is summarized below.

Actual General fund reserve, 6/30/02

7,233,654

 

 

Less:

 

 

Policy Reserve Level

(6,451,870)

 

Discretionary Budget Items Adopted:

 

 

Master Planning

(200,000)

 

Citywide Drainage

(100,000)

 

Sewer Maintenance

(350,000)

 

Traffic Signal

(135,000)

 

 

 

General fund reserve available, 7/1/02

(3,216)

 

 

Less:

 

7/16/2002

View Restoration Tree Trimming

(35,000)

7/16/2002

Open Space/Recreation Task Force Consultant

(25,000)

8/6/2002

Weed Abatement (Parks Maintenance)

(21,500)

11/19/2002

Additional Student & The Law Classes

(9,118)

11/19/2002

Civic Center Modifications (transfer out)

(5,000)

12/3/2002

Open Space Land Purchase

(18,216)

12/3/2002

Additional PVIC Park Maintenance

(19,000)

12/17/2002

Storm Water Program additional funding

(3,200)

12/17/2002

Temporary Trailers at PVIC

(10,000)

1/7/2003

Traffic Calming on Via Rivera (transfer out)

(6,780)

1/7/2003

Open Space/Recreation Task Force Consultant

(40,000)

2/18/2003

RPV City Talk video-editing

(2,500)

2/18/2003

Reinstall computers for bldg mods and furniture

(8,000)

2/18/2003

Lobbyist for PVP Land Conservancy

(25,000)

2/18/2003

Permit Clerk full-time salaries

(14,000)

3/4/2003

San Ramon Drainage (transfer to CIP)

(491,067)

 

 

General fund reserve available, net

(736,597)

The cost of re-furbishing the Cable TV studio ($25,000) will be borne by the Building Replacement Fund that currently has a balance of about $1.45 million. The City share of equipment costs ($10,000) will be taken from the General Fund Reserve.

Respectfully:

Les Evans

City Manager

Attachment: Resolution No. 2003 –

RESOLUTION NO. 2003-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS

VERDES, AMENDING RESOLUTION 2002-45, THE BUDGET APPROPRIATION

FOR FISCAL YEAR 2002-2003, FOR BUDGET ADJUSTMENTS TO THE CITY'S GENERAL FUND, EQUIPMENT REPLACEMENT FUND, AND BUILDING REPLACEMENT FUND

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council; and

WHEREAS, on June 12, 2002, the City Council of the City of Rancho Palos Verdes adopted Resolution 2002-45, approving a spending plan and authorizing a budget appropriation for the 2002-2003 fiscal year; and

WHEREAS, the City Council desires to develop, equip, and produce an Education Access Channel; and

WHEREAS, Education Access Channel expenditures are expected to exceed fiscal year 2002-2003 fiscal year appropriations, as described below; and

WHEREAS, the City Council desires that fiscal year 2002-2003 budget appropriations for certain expenditures and transfers be increased.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following adjustments be made to the fiscal year 2002-2003 budget:

Increase the General fund budget as follows:

Educ Access Chan #001-106-76 Internal Svc Chgs for New Equip $ 10,000

Increase the Equipment Replacement fund budget as follows:

Computer Equip #781-382-86 Electronic/Computer Equip $ 10,000

Equip Replacement #781-359-10 Charges for New Equip $ (10,000)

Increase the Building Replacement fund budget as follows:

Studio Bldg Refurb #786-386-82 Improv other than Bldgs $ 25,000

PASSED, APPROVED, AND ADOPTED THE 18TH DAY OF MARCH 2003.

___________________________

MAYOR

ATTEST:

______________________

CITY CLERK

State of California )

County of Los Angeles )ss

City of Rancho Palos Verdes )

I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2003- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on March 18, 2003.

_____________________________

CITY CLERK

CITY OF RANCHO PALOS VERDES