TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: CITY MANAGER
DATE: APRIL 29, 2003
SUBJECT: DRAFT STAFF REPORT FOR THE
TACTICAL PLANNING WORKSHOP

RECOMMENDATION:

Receive and file the draft staff report for the Tactical Planning Workshop

BACKGROUND:

The April 26, 2003 Tactical Planning Workshop was cancelled for lack of a quorum.

DISCUSSION:

It may not be possible for the City Council to identify another date for a Tactical Planning Workshop prior to the summer vacation period. Therefore, staff has provided a draft of the report that was prepared to facilitate discussion at the April 26^th Workshop. Councilmembers may wish to review it as an indication of staff’s interpretation of the more significant actions anticipated to take place over the next twelve months, or until Council provides further direction.

Respectfully submitted,

Les Evans,

City Manager

Attachment: Draft Staff Report

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: CITY MANAGER

DATE: APRIL 29, 2003

SUBJECT: COUNCIL AND STAFF TACTICAL PLANNING WORKSHOP - DRAFT

Purpose and Definitions

For the purposes of this workshop "Tactical Planning" refers to those specific actions the City Council (and City staff) will employ over the next twelve months to achieve it’s objectives. Although some objectives identified by the City Council may take more than a year to achieve, the Tactical Planning workshop will focus on those actions to be taken only over the next twelve months.

Vision Statement

...the City Council, Planning Commission, and Staff continue to adhere to its Vision Statement for the City, to promote a well informed educated public with regard to City issues, problems, and services; a friendly responsive and competent City government; a safe community in which to live and work; a community with a sound economic base; a sound financial base to support and maintain vital City services; reductions to long-term public infrastructure costs within the City; and, a well maintained, balanced, and aesthetically pleasing community.

- The above came out of the Annual Report on the RPV General Plan for year 1998

Values

As a result of a March 9, 2002 Workshop the Council and staff members identified the most important City Council values. The City Council then prioritized the values. Here are the top six values.

• We encourage and support citizen participation.
• We practice fiscal responsibility.
• We allocate our resources to achieve our goals.
• We recruit and train the highest quality staff available.
• We proactively maintain and improve the infrastructure systems.
• We work with residents to address their issues.

Objectives

The City Council has not yet identified the objectives it wishes to achieve over the next year, however, staff believe that the majority of them are included on the following list:

Local Objectives

Develop Financing Methods for Infrastructure Maintenance

Purchase the Portuguese Bend Open Space Properties

Facilitate the Construction of a Resort Hotel at Long Point

Facilitate the Completion of the Ocean Trails Golf Course

Complete the Open Space, Park and Recreation Master Plan

Control Speeding in Residential Neighborhoods

Implement a Cable Educational Access Channel

Complete the PVIC Expansion

Implement the New Neighborhood Compatibility process

Make the View Restoration Process Less Costly to the City

Mitigate the Tarapaca Landslide

Establish a Funding Mechanism for Storm Water Quality Activities

Minimize the Intrusion of SPAM on the City Network

Peninsula/Regional

Create an Organization for Emergency Preparedness Coordination

Reduce Aircraft Noise

 

PROPOSED TACTICAL PLAN

GOAL: Develop Financing Methods for Infrastructure Maintenance

1. By January 1, 2004 the Public Works Director will complete an update of the Storm Drain Master Plan.
2. By February 1, 2004 the Public Works Director will complete the initial phase of the Sewer Investigative Program.
3. By February 1, 2004 the Finance Director will develop a plan for informing the public of the need for new revenue sources for infrastructure maintenance.
4. By March 1, 2004 the Finance Director will present a tax/fee/assessment/bond/loan proposal for the financing of street/storm drain/sewer maintenance.

GOAL: Purchase the Portuguese Bend Open Space Properties

1. By October 1, 2003 the Director of Planning, Building and Code Enforcement will complete the Draft NCCP, EIR and Implementation Agreement for presentation to the City Council.
2. By December 31, 2003 the PVP Land Conservancy will have a local commitment of $6,000,000.
3. By December 31, 2003 the City Lobbyist will have a commitment of $17 million of State Funds.
4. By December 30, 2003 the City Council will have a commitment of $2 million of County funds.

GOAL: Facilitate the Construction of a Resort Hotel at Long Point

1. In June, 2003 City Staff and Councilmembers will attend the California Coastal Commission hearing in support of the Long Point project.
2. Following the CCC meeting, City staff will work with the Long Point developer to move the hotel project forward in accordance with City and Coastal Commission permit requirements.

GOAL: Facilitate the Completion of the Ocean Trails Golf Course

1. On April 29, 2003 the City Council will provide direction to the Ocean Trails developer and City staff regarding the approval process for each element of the proposed revisions to the project.
2. By June 1, 2003 the Director of Planning, Building and Code Enforcement will present a approval processing schedule to the City Council based on the April 29, 2003 action.
3. By July 1, 2003 a Geology Arbitration Committee will provide final decisions on the geotechnical issues currently under review and submit a report to the City Council.

GOAL: Complete the Open Space, Park and Recreation Master Plan

1. By August 31, 2003 the Task Force will complete the citywide needs assessment survey.
2. By March 31, 2004 the Task Force will present a draft Master Plan to the City Council.

GOAL: Control Speeding in Residential Neighborhoods

1. By July 1, 2003 the Public Works Director will complete the Via Rivera Traffic Study and submit a report of findings and recommendations to the City Council.
2. By September 30, 2003 the City Council and the Traffic Committee will meet jointly to discuss and agree on a plan for the control of speeding in residential neighborhoods.

GOAL: Implement a Cable Television Educational Access Channel

1. By May 20, 2003 the City Manager will implement an agreement with PV on the NET for the operation of a cable television studio.
2. By June 1, 2003 Cox Communications will establish a dedicated City Channel known as RPV – TV City Channel 33.
3. By July 1, 2003 the Cable Television AD Hoc Committee will complete rules and procedures for programming on the educational access channel.

GOAL: Complete the PVIC Expansion

1. By June 1, 2003 The Director of Public Works will provide a preliminary plan for building modifications that include a meeting area for the City Council

2. By Sept 1, 2003 The Director of Public Works will complete final engineering on the revised building plans

3. By Oct 1, 2003 The Director of Public Works will advertise plans for construction

4. By Dec 1, 2003 Construction of the building expansion will be underway.

GOAL: Implement the New Neighborhood Compatibility Process

1. By May 20, 2003 the City Council will adopt Neighborhood Compatibility Code Amendments based on direction from the February 8, 2003 joint meeting of the City Council and Planning Commission.
2. By June 3, 2003 the City Council will appoint a committee to evaluate the City’s residential development standards.
3. By December 1, 2003 the Director of Planning, Building and Code enforcement will submit a report to the City Council evaluating the effectiveness of the new Neighborhood Compatibility Code.

GOAL: Make the View Restoration Process Less Costly to the City

1. By August 1, 2003 the Director of Planning, Building and Code Enforcement will prepare and present a Code Amendment to the City Council proposing a revised process for City tree permits and a new fee schedule for various applications, including penalties for non-compliance with foliage maintenance decisions

GOAL: Mitigate the Tarapaca Landslide

1. By July 1, 2003 the Director of Public Works will meet with the City of Los Angeles and the County of Los Angeles to discuss a plan to handle drainage and sediment in the lower San Ramon Canyon.
2. By September 1, 2003 the Director of Public Works will prepare and present a report to Council proposing a plan of construction and financing to address the Tarapaca Landslide.

GOAL: Establish a Funding Mechanism for Storm Water Quality Activities.

1. By July 1, 2003 the Director of Public Works and Finance Director will prepare a report to the City Council outlining expected costs and listing possible funding mechanisms for City storm water quality activities.

GOAL: Minimize the Intrusion of SPAM on the City Network

1. By June 1, 2003 the Director of Finance and Information Technology will upgrade the existing spam software.
2. By August 1, 2003 the Director of Finance and Information Technology will prepare a report to the City Council regarding the effectiveness of the software upgrade and make further recommendations if required.

GOAL: Create an Organization for Emergency Preparedness Coordination

1. By June 17, 2003 the City Council will appoint an Emergency Preparedness Committee.
2. By September 30, 2003 the Emergency Preparedness Committee will recommend to the City Council a plan for developing a Peninsula-wide approach to disaster preparedness incorporating existing organizations into a coalition.

3. By March 2004, hold the first meeting of a Peninsula Citizen Corps Council, based on the Department of Homeland Security’s national model.

4. By June 2004, sponsor the first Peninsula Interagency Emergency Preparedness Summit, involving local first responders, such as the American Red Cross, the Salvation Army, PERT, local hospitals, the Los Angeles County Sheriff’s Department, and the Los Angeles County Fire Department.

GOAL: Reduce Aircraft Noise

1. By July 1, 2003, the City Manager will obtain flight tracking records generated from the tri-city owned system managed by the City of Hermosa Beach.

2. By September, 2003, the City Manager, Councilmember liaison and Washington Lobbyist will discuss how to best present the information and the City’s request to move all turbo prop aircraft off the Peninsula to federal elected officials and to the Federal Aviation Administration and Department of Transportation.

3. By January 2004 the Washington Lobbyist will have presented the City’s case to federal officials.