Rancho Palos Verdes City Council
   

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: ASSISTANT CITY MANAGER

DATE: APRIL 29, 2003

SUBJECT: BUDGET POLICY ISSUES WORKSHOP

RECOMMENDATION

Continue to discuss the budget policy issues and provide staff with direction regarding inclusion of these items or others identified by Council in the proposed baseline budget for FY 03-04.

BACKGROUND

The City Council conducted the first FY 03-04 Budget Policy Issues Workshop on April 14, 2003. At that meeting, the Council decided to:

  • Prepare a draft budget based on the assumption that the City will not receive the Vehicle License Fee backfill from the state during the next fiscal year.
  • Accept the basic strategic budget principles outlined in the April 14th staff report, but not to assign any priority order to the list.
  • Begin with a baseline operating budget of $10.7 million, review the menu of budget policy issues, starting with those with the highest dollar amount, and select approximately $1 million to include in the draft budget, for a total General fund expenditure in FY 03-04 of $11.7 million.
  • Prioritize the remaining menu items so that they may be added back into the budget if the VLF backfill is preserved or other funding sources become available.
  • Based on the Council’s review of the budget menu items at the last meeting, staff has re-ordered the presentation of these items into three categories:

    1. Items Where Council Requested More Information

    2. Items That Still Remain To Be Discussed

    3. Items Where Staff Was Given Direction, But Which May Still Be Modified

    Based on this method of categorization, below is the list of budget policy issues as they appear in this report. Within each category, the items are listed in descending order of cost. As always, Council should not feel limited by the items identified on the menu or discussed in this memorandum. Each Council member may have policy issues that they wish to discuss at this time. In addition, a decision to place any of these items in the draft budget does not preclude their removal prior to the adoption of the budget resolution.

    Items Where Council Requested More Information

  • Residential Overlay and Slurry Seal Program ($550,000)
  • Potential Additional Litigation ($300,000)
  • Emergency Preparedness Task Force Recommendations ($250,000)
  • Employee Compensation ($91,300 - $111,800)
  • Additional Traffic Enforcement ($60,108)
  • Items That Remain To Be Discussed

  • Traffic Signal Installation ($135,000)
  • City Grants ($87,450)
  • Conferences and Meetings ($66,700)
  • Portable Generator and Electrical Modifications to Park Sites ($60,000)
  • Geographic Information System ($52,000)
  • Financing Alternatives Consultant ($50,000)
  • Memberships and Dues ($44,466)
  • Traffic Signal Battery Back-up System ($44,000)
  • Document Imaging System ($35,000)
  • Installation of APC Electrical Filter Devices ($30,000)
  • NCCP Lobbyist ($30,000)
  • Point Vicente Trail Staircase and Handrail (28,000)
  • Annual Subsidy to Sewer District for Maintenance ($25,000)
  • Term Limits Ballot Initiative ($20,000)
  • Computer Network Services ($20,000)
  • Trail Link between PVIC and Ocean Front Estates ($20,000)
  • Interior Painting at Hesse Park ($18,500)
  • Shade Structure at Eastview Park ($16,000)
  • Expansion of Catch Basin Insert Program ($15,000)
  • Reader Board ($12,000)
  • Educational Access Channel ($10,000)
  • Coalition for Practical Regulation ($10,000)
  • City Newsletter ($9,675)
  • Video Streaming on City Website ($7,800)
  • Canopy at City Hall Community Room Entrance ($6,250)
  • Washington D.C. Lobbyist ($6,000)
  • City Website Upgrade ($4,800)
  • Door Replacement at City Hall Maintenance Building ($1,500)
  •  

    Items Where Staff Was Given Direction, But Which May Still Be Modified

  • Sewer Investigation Program ($250,000)
  • Major Repairs to Storm Drain System ($100,000)
  • Annual Contribution to the Building Replacement Fund ($100,000)
  • Reduction in View Restoration Contract Staff Support ($80,000)
  • Grant Deputy Program ($60,000)
  • Student and the Law Program ($12,164)
  • Respectfully submitted:

    Carolynn Petru

    Assistant City Manager

    Reviewed,

    Les Evans

    City Manager

    Attachments:

    Budget Policy Summary Chart

    Letter from Principal Kelly Johnson dated April 11, 2003

    City Grant Summary Chart

    Grant Request Letters

    ITEMS WHERE COUNCIL REQUESTED MORE INFORMATION

  • Residential Overlay and Slurry Seal Program
  • Issue: How much should be funded in the FY 03-04 Budget for the Residential Overlay and Slurry Seal Program?

    Cost: $ 550,000

    Funding Source: General Fund

    The estimated cost of the FY 03-04 Residential Overlay and Slurry Seal Program as designed is $1.1 Million. The amount $1.1 million is the cost to implement the next phase of the pavement management program, and construct improvements on all streets in the next target area in the northwest section of the City (Basswood area). The type of construction performed on each roadway – either slurry seal or overlay – was determined by a model developed over the past eight years that proposes slurry seal for those roadways that are in relatively good shape, and an overlay for those roadways that have deteriorated to a certain degree. The choice in construction activity has significant cost implications since the cost to overlay is approximately five times greater than the cost to slurry seal.

    In discussions at the first budget session on April 14th, the City Council reviewed project costs and available City resources, and requested staff to recommend a revised program that was meaningful, but less costly. Upon reviewing pavement conditions in the next target area, cost data, and pavement management principals, staff concludes that there are two clear and distinct paths to follow to establish a revised program.

    Option One: Reduce costs by relaxing standards. Construct improvements on all streets in the target area, however, relax standards such that many more streets are slurry sealed than overlayed.

    Option Two: Reduce costs by reducing the number of streets on which construction occurs. Maintain the current standards of the program, however, construct improvements on fewer streets.

    The decision as to which option is most viable comes down to deciding how long term one thinks the current budget shortfall will last. Option One appears to be the most viable option if the current budget reductions are long term, that is four years or more, while Option Two appears to be the most viable option if it is thought the budget reductions are short term. Simply stated, we will have to compromise our current standard for street conditions if we significantly reduce long term funding for street maintenance, and conversely we should not compromise our standards if we feel the funding shortfall is short-term. Since staff believes that the current budget shortfall will be short-term, it is recommended that Option Two be followed.

    Staff proposes that the funding for the FY 03-04 Pavement Management Program be established at $550,000. Reducing the number of roadways included in the FY 03-04 Program, and maintaining the current evaluation model for deciding construction method will achieve this. This option maintains consistency of standards throughout the City, which should be important to residents.

  • Potential Additional Litigation
  • Issue: Should the City assume that the cost of litigation will continue at the same level as the past year?

    Cost: $300,000

    Funding Source: General Fund.

    The City Council is scheduled to discuss current and potential litigation and the associated costs to pursue or defend each case with the City Attorney in closed session immediately prior to this evening’s workshop.

  • Emergency Preparedness Task Force Recommendations
  • Issue: Should the City implement the recommendation forwarded to the City Council by the Emergency Preparedness Task Force?

    Cost: $ 250,000

    Funding Source: General Fund

    On April 15th, the City Council heard a presentation from Chairman Karp regarding the Emergency Preparedness Task Force’s final recommendations. The recommendations range from relatively inexpensive, such as providing a separate page on the City’s web site dedicated to emergency preparedness; to potentially very costly, such as providing a permanent Emergency Operations Center at City Hall and developing extensive emergency supply caches at various locations around the City. After hearing the presentation, the Council decided to create a seven-member Emergency Preparedness Committee and limit the recruitment to the residents currently serving on the Task Force. The Council is scheduled to conduct interviews of those interested in applying on June 3, 2003. Depending on which Task Force’s recommendations the Council is interested in asking the Emergency Preparedness Committee to implement, the $250,000 budget figure should be considered fluid.

  • Employee Compensation
  • Issue: At what level should the City set the Employee Merit Pool and should the City continue the Employee Bonus and Tuition Reimbursement Programs, and should Employee Salary Ranges be adjusted?

    Cost: Employee Merit Pool: 3.5% merit pool: $50,000

    5% merit pool: $70,500

    Employee Bonus and Tuition Reimbursement Program: $41,300

    Salary Range Adjustments: $0

    Funding Source: General Fund.

    On April 15th, Council asked for more information about the cost associated with the other benefits the City provides to its employees and Council members. The table below summarizes the costs of these various benefits in FY 02-03:

    BENEFIT

    FY 02-03 COST

    Health Insurance

    $267,316

    Public Employee Retirement System (PERS)

    $175,000

    Dental Insurance

    $22,762

    Vision Plan

    $17,089

    Life Insurance

    $14,242

    Long Term Disability Insurance

    $11,333

    Employee Assistance Program

    $7,139

    Accidental Death and Dismemberment Insurance

    $1,572

    TOTAL:

    $516,452

    Staff anticipates that aggregate insurance costs will increase by 7% in FY 03-04 and by 15% in FY 04-05. Therefore, the estimated insurance costs for FY 03-04 and FY 04-05 is $364,881 and $419,613, respectively. Regarding retirement benefits, the City has not made an "employer" contribution in over ten years because of CalPERS’ strong earnings on its investments in the 1990’s. However, due to declining returns in recent years, CalPERS had notified the City that we will be required to resume making an employer contribution beginning in FY 03-04. This would be in addition to the 7% "employee" contribution that the City already makes on behalf of its employees. As a result, the City’s total PERS contribution would increase to 9.455% in FY 03-04 and 15% in FY 04-05. Therefore, the City’s PERS contribution is estimated to increase from $175,000 in FY 02-03 to $256,892 in FY 03-04 and $427,800 in FY 04-05, which represents a 47% and 67% increase is actual cost, respectively. The expected increases in insurance and retirement benefit costs have already been incorporated into the baseline budget.

  • Additional Traffic Enforcement
  • Issue: Should the City amend the contract with the Los Angeles County Sheriff to provide for additional traffic enforcement?

    Cost: $ 60,108

    Funding Source: General Fund

    At the April 14th workshop, the Council asked for more information regarding what percentage of the fine the City receives from each traffic citation that is issued in order to determine if the additional cost of one (1) additional 40-hour per week traffic patrol unit would be off-set by the additional revenue collected.

    There are currently two traffic units working the three cities in the region – one patrol car and one motorcycle. Although the other deputies issue traffic and parking citations during their shifts, the two traffic units are responsible for the majority of tickets that are issued in the region. The Sheriff has been able to do some analysis since the last meeting and found that the two existing traffic units issue approximately 2,300 citations per year. Of this number, roughly 85% of these tickets (1,958) are issued in Rancho Palos Verdes. This proportion can be attributed primarily to having the largest geographic area of the three cities. The City receives approximately 89% of the fine generated by a traffic violation (which are processed by the County) and nearly the entire fine generated by a parking ticket (which are processed by the City of Rolling Hills Estates through the Peninsula Parking Authority). Because the number of citations fluctuates somewhat from year to year, and a portion of the tickets issued are dismissed, it appears that the two existing traffic units generate $70,000 to $75,000 in revenue to the City each year. Therefore, if another traffic unit was added to the region, it could reasonably be expected to generate an additional $35,000 to $37,500 per year in revenue to the City

    ITEMS THAT REMAIN TO BE DISCUSSED

  • Traffic Signal Installation
  • Issue: Should funds be budgeted for signal improvements without a current project identified?

    Cost: $ 135,000

    Funding Source: General Fund

    In recent years there has been an increase in focus on traffic issues citywide. Moreover, staff is currently reviewing requests from the public for the construction of signal improvements at Hawthorne Boulevard at Ravenspur Drive and modifications to the existing signal on Hawthorne Boulevard at Highridge Road. One outcome of these studies is that funding may be needed in the FY 03-04 budget for signal improvements. This line item would provide such funding.

    This item was not included in the April 14th staff report, but represents the continuation of an existing City program. Beginning in FY 02-03, the City Council included $135,000 in the Capital Improvements Projects budget to fund the installation of new traffic signals at certain in the City. The funding in FY 02-03 was used to install the new signal at the corner of Hawthorne Boulevard and Vallon Drive.

  • City Grants
  • Issue: Should the City fund City Grants for non-profit agencies in the South Bay area?

    Cost: $87,450

    Funding Source: General Fund.

    At least since 1995, the City has provided grant funding to various non-profit agencies in the South Bay area. The City Grant program has grown substantially in the last few years, as shown in the attached chart. In FY 95-96, four grant recipients received a total of $15,450. By FY 02-03, the list had grown to fifteen recipients receiving grants totaling $46,540. For FY 03-04 and FY 04-05, a total of eighteen organizations have requested grant funding from the City, made up of fifteen previous recipients and three new requests.

    Of the fifteen "returning" agencies, seven have requested the same funding levels for FY 03-04 and FY 04-05 as were previously funded in FY 02-03 (Harbor Free Clinic, Chamber Orchestra of the South Bay, Palos Verdes Symphonic Band, Palos Verdes Symphony, SHAWL, South Bay Chamber Music Society, and South Bay Youth Project).

    As shown in the chart below, the remaining eight "returning" agencies have all requested increases in FY 03-04 and FY 04-05.

    Organization

    FY 02-03

    FY 03-04

    FY 04-05

    Dance Peninsula

    $1,500

    $2,500

    $2,500

    Helpline Youth Counseling

    $3,250

    $6,500

    $6,500

    Mothers Advocating Prevention

    $2,500

    $4,000

    $4,000

    Peninsula Pet Rescue

    $1,500

    $2,000

    $2,000

    Peninsula Seniors

    $8,040

    $10,000

    $10,000

    School of Champions

    $950

    $10,000

    $10,000

    Shakespeare By The Sea

    $1,200

    $2,000

    $2,000

    South Bay Health Care

    $3,000

    $5,000

    $5,000

    In addition to the organizations that received grants last year, the City has received grant requests from three new groups: Healthcare and Elder Law Program (HELP), Pet Assistance League and The Salvation Army’s Sage House. Prior to FY 02-03, the amount awarded to first time grant recipients was typically in the range of $1,000 to $1,500. Beginning in FY 02-03, the City Council awarded larger grant amounts in the range of $2,500 to $3000. The three new grants requested in FY 03-04 range from $4,000 to $5,000.

    The requests for FY 03-04 represent an increase of $40,910 (about 47%) from what was funded in FY 02-03. The proposed $87,450 cost of this program in FY 03-04 includes a pool of $6,850 that can be used at Council’s discretion for any additional grant requests that may come after the start of the fiscal year. Grant request letters from both the "returning" and new organizations is attached to this report for the Council’s information.

  • Conferences and Meetings
  • Issue: Should the City Council, Commission/Committee Members and Staff continue to attend various meetings, conferences and seminars?

    Cost: $66,700

    Funding Source: General Fund.

    DEPARTMENT

    BUDGET AMOUNT

    City Council

    $25,000

    City Manager

    $4,500

    City Clerk

    $1,000

    Community Outreach

    $3,500

    Finance

    $4,000

    Emergency Preparedness

    $2,000

    Public Works

    $4,700

    Planning

    $18,500

    Code Enforcement

    $1,000

    Recreation and Parks

    $2,000

    TOTAL:

    $66,700

    A large portion of the Planning Department budget for Meetings and Conferences includes sending the seven Planning Commission members to the League of California Cities Annual Planners Institute Conference. The Community Outreach budget includes the monthly Mayor’s Breakfast with Commission and Committee Chairs, as well as the cost of providing food at City Council closed session and other City-hosted meetings. The other Department’s budgets include funds to send City staff members to various professional seminars, conferences and training events.

  • Portable Generator and Electrical Modifications at Park Sites
  • Issue: Should the City purchase a portable generator and make electrical modifications to the buildings at Ladera Linda Park and Fred Hesse Park improve the City’s ability to response to interruptions of power?

    Cost: $ 60,000

    Funding Source: General Fund

    Back-up electrical facilities presently exist at the Civic Center complex. A generator and transfer switch provide immediate power should service be interrupted. The rationale for establishing the back-up system is that City Hall is the City’s designated Emergency Operations Center. The back-up system has also proven to be beneficial in allowing the City to carry on its regular business whenever power is temporarily interrupted for non-emergency reasons, which occurs about twice a year. The Civic Center complex is the only City facility with such a back-up system.

    It would be beneficial to make electrical modifications to both the Ladera Linda and Hesse Park buildings and to purchase a portable generator. This would allow either of these two facilities to act as the City’s backup EOC should the Civic Center be significantly damaged by an earthquake or other disaster. In addition, it is conceivable that a certain type of emergency may require the City to provide two centers at both City Hall and Ladera Linda, for example. The proposed back-up system would also allow the City to carry on its regular business, such as a City Council meeting at Hesse Park, should power be interrupted for non-emergency reasons.

  • Geographic Information System
  • Issue: Should the City install a Geographic Information System (GIS) in conjunction with the digital aerial mapping project approved by the City Council on March 18, 2003?

    Cost: Approximately $22,000 initial costs with an additional cost of approximately $30,000 to include Public Works data and a recurring annual cost of approximately $27,000

    Funding Source: General Fund

    On March 18, 2003, the City Council approved an agreement with Stewart Geo Technologies, Inc. (SGT) to prepare new color digital orthophotographic maps that will be used for general Planning and Public Work’s viewing, project planning and public use. During Staff’s planning process that led to the March 18th staff report, SGT introduced A.C.T. geographic information systems to Staff, a GIS firm who works directly with and for SGT, to provide a software platform known as GeoSmart.net. The GeoSmart.net solution would allow all network users at City Hall to use the digital data that SGT will provide using a standard web browser (e.g. MS Internet Explorer). Notwithstanding the merits of the GIS component, the Director of Finance & Information Technology recommended that the GIS Component be deferred from the Staff recommendation made on March 18th and considered as a Budget Policy Issue in conjunction with the FY 2003-2004 budget process.

  • Financing Alternatives Consultant
  • Issue: Should the City budget for consultants to assist Staff and the Finance Advisory Committee in conducting the Infrastructure Needs and Financing Alternatives project.

    Cost: $50,000

    Funding Source: General Fund

    The proposed appropriation would pay for services provided by consultants to assist Staff and the Finance Advisory Committee (FAC) while continuing the Infrastructure Needs and Financing Alternatives project. Consultants would assist Staff and the FAC with: (1) the preparation of public information about the City’s infrastructure needs; (2) formalizing alternatives to be presented to the City Council for consideration of establishing additional revenue sources to pay for infrastructure improvements and maintenance; and (3) the issuance of long-term debt to spread infrastructure costs over the life of improvements if the City Council elects to do so. The expertise and assistance of financial advisors would be necessary in the event a public bond issuance is conducted to provide long-term financing to assist Staff and the City Council with selection of the appropriate debt instrument (e.g. State Water Control Board Resource loans or General Obligation bonds). Financial advisors would also assist staff during the negotiation and documentation of debt instruments.

  • Memberships and Dues
  • Issue: Should the City continue its memberships in various governmental, professional and advocacy organizations?

    Cost: $44,466

    Funding Source: General Fund.

    The City budget currently funds memberships in the following organizations.

    ORGANIZATION

    ANNUAL DUES

       

    City Memberships:

     

    League of California Cities

    $11,500

    South Bay Cities Council of Governments

    $7,818

    Southern California Association of Governments

    $3,488

    California Contract Cities

    $2,800

    California Coastal Coalition

    $2,000

    Los Angeles County Area G Disaster Council

    $6,500

    Chambers of Commerce (Peninsula Chamber: $2,200, San Pedro Chamber: $385 and PVP Coordinating Council: $25)

    $2,610

       

    Professional Memberships:

     

    International City Mangers Association

    $1,040

    American Planning Association

    $3,000

    GFOA/CSMFO/AICPA (Finance Department)

    $1,300

    National Parks & Recreation Assoc./California Parks & Rec

    $1,200

       

    Other Miscellaneous Memberships:

    $1,210

       

    TOTAL:

    $44,466

  • Traffic Signal Battery Backup System
  • Issue: Should improvements be made to the city’s 14 traffic signals and flashing beacons to provide a power backup system?

    Cost: $ 44,000

    Funding Source: General Fund

    The new LED signals permit the installation of a power back up system. The total cost of this upgrade is estimated at $74,000. Staff has received a grant of $30,000 towards the cost of such a system.

  • Document Imaging System
  • Issue: Should the City implement a document imaging program in the City Clerk’s Office?

    Cost: Approximately $35,000 initial costs with recurring annual costs of approximately $9,000

    Funding Source: General Fund

    The City does not currently have a document imaging program to enable scanning of paper documents and conversion of them into electronic documents that can be stored and retrieved by staff on the City’s network. The FY 2002-2003 budget includes an appropriation of $34,000 in the Information Technology program for the implementation of a document imaging system.

    Although staff would prefer a network wide document imaging solution, the initial cost would exceed $100,000. Because of the significance of the initial cost, staff recommends purchasing and implementing a basic stand-alone system in the City Clerk’s Office at this time. A basic system would include a scanner and imaging licenses to capture and manage electronic documents and to view electronically archived documents stored in the system. Although the FY 2002-2003 budget includes funds for purchasing a document imaging system, there is no point in purchasing the system if maintenance is not included in future budgets.

  • Installation of APC Electrical Filter Devices
  • Issue: Should the City install electrical filter devices for Information/ Technology equipment throughout City Hall?

    Cost: $30,000

    Funding Source: General Fund

    Information Technology (IT) staff have observed power outages and fluctuations throughout City Hall over the last year causing disconnections and failure of IT equipment. The frequency rate of IT equipment disconnection or failure resulting from electrical spiking is about once per week. Several computer processors have permanently failed as a result of electrical spiking. Electrical filter devices could be installed to regulate electrical current to avoid fluctuations and spiking.

  • NCCP Lobbyist
  • Issue: Should the City continue to retain a lobbyist to assist the City in trying to secure funding for the NCCP plan?

    Cost: $ 30,000

    Funding Source: General Fund

    The Director of Planning, Building and Code Enforcement anticipates that the on-going lobbying efforts in Sacramento to secure funding for the City’s NCCP will be required to continue through December 2003.

  • Point Vicente Trail Staircase and Handrail
  • Issue: Should improvements be made to the Point Vicente trail/staircase?

    Cost: $ 28,000

    Funding Source: General Fund

    Due to its age and the effects of weathering, this existing wooden staircase needs to be replaced. In addition, there is currently no handrail along the staircase, which would improve public safety. This trail connects Calle de Suenos with Rue de la Pierre, and is used by students attending Point Vicente Elementary School.

  • Annual Subsidy for the Abalone Cove Sewer System
  • Issue: Should the City continue to subsidize maintenance costs for the Abalone Cove Sewer System?

    Cost: $ 25,000

    Funding Source: General Fund

    Since its inception in 1999, the Abalone Cove Sewer Maintenance District has received a city subsidy. Annual district costs are $50,000, and traditionally the City subsidy has been $30,000. This line item provides a $25,000 subsidy for FY 03-04. The reduction in subsidy will mean higher assessments for property owners.

  • Term Limits Ballot Initiative
  • Issue: Should the City sponsor a ballot initiative in the November 2003 general election to allow the voters to decide whether the City should impose term limits on City Council members?

    Cost: $20,000

    Funding Source: General Fund.

    Although the City’s general election this November will be consolidated with the County of Los Angeles, the City will be required to pay for the additional printing cost of placing an initiative on the ballot.

  • Computer Network Services
  • Issue: Should the City continue to obtain the same level of network services from Palos Verdes on the Net or a reduced level?

    Cost: $20,000

    Funding Source: General Fund

    Currently, Palos Verdes on the Net provides computer network support for the City’s Information Technology program. This budget policy item proposes to reduce the current level of support by approximately 500 hours during FY 2003-2004. Although support would still be provided, some requests would be deferred until the subsequent weekend and be performed by Intern staff, City Finance and Information Technology staff would assume some troubleshooting responsibilities, subject to a slower response time and some support Information Technology services would be curtailed and/or discontinued (e.g. document recovery, one on one training, on-demand requests for technology related assistance by staff).

  • Construction of a Trail Link between PVIC and Ocean Front Estates
  • Issue: Should a link be constructed to join an existing pedestrian trail at Ocean Front Estates with the Point Vicente Interpretive Center?

    Cost: $ 20,000

    Funding Source: General Fund

    Two popular bluff top trails at Ocean Front Estates and the Point Vicente Interpretive Center are separated by a drainage course. In order to connect these two trail segments, a pedestrian bridge is required. This project would design and construct a bridge.

  • Interior Painting at Hesse Park
  • Issue: Should the interior of Hesse Park be painted?

    Cost: $ 18,500

    Funding Source: General Fund

    The current maintenance schedule calls for the painting of the interior of Hesse Park.

  • Shade Structure at Eastview Park
  • Issue: Should a shade structure be constructed at Eastview Park?

    Cost: $ 16,000

    Funding Source: General Fund

    Staff has received comments from users of Eastview Park that their experience would be improved if there were more shade available adjacent to the playground area. There are few mature trees at this park site. This project would construct a freestanding shade structure.

  • Expansion of the Catch Basin Insert Program
  • Issue: Should there be a one-time project to install additional catch basin inserts at selected locations to improve storm water quality?

    Cost: $ 15,000

    Funding Source: General Fund

    In FY 00-01, the City installed 15 inserts into catch basins in City-owned parking lots and public roadways. These inserts prevent trash, oils and other pollutants from entering canyons and the ocean. The inserts, which are not currently required, also help the City convince the Regional Water Quality District that we are appropriately focused on water quality issues, despite our challenge to some of their regulations.

    This program will also increase street maintenance costs slightly.

  • Reader Board
  • Issue: Should the City fund the Cable Channel Reader Board?

    Cost: $12,000

    Funding Source: General Fund

    Cable Channel 3 includes a scrolling message program that runs during times there is no other programming on the Government Channel. Each of the Peninsula cities, the School District and the Library District are all able to place information on the reader board. For those who do not have Internet access, the reader board is a source for reading City Council agendas as well as meeting times for all City Commissions and Committees.

  • Educational Access Channel
  • Issue: Should the City the Educational Access Channel?

    Cost: $10,000

    Funding Source: General Fund

    The City Council recently approved the activation of a cable television Educational Access Channel. The channel will be managed and operated primarily with volunteer workers who will be donating over $100,000 annually of their time. Equipment will be provided, maintained and ultimately replaced through donations or grants.

  • Coalition for Practical Regulations
  • Issue: Should the City continue to be a dues paying member of the Coalition for Practical Regulation?

    Cost: $ 10,000

    Funding Source: General Fund

    The Coalition for Practical Regulation is an advocacy group for cities on storm water quality issues. The City has been a dues paying member of the organization since its inception approximately four years ago. However, recently, the CPR challenges to storm water permits have been more aggressive than our City felt were appropriate. In late 2002, the City joined in a lawsuit with several cites, not related to CPR, to challenge conditions of the new storm water permit. The rationale for splitting from the CPR is that the issues most important to the City of Rancho Palos Verdes are likely different that the majority of the cities who are members of CPR which generally have more intensive land use, and more commercial and industrial property.

  • City Newsletter
  • Issue: Should the City fund the quarterly City Newsletter?

    Cost: $9,675

    Funding Source: One-half General Fund and one-half Solid Waste Funds. Total cost: $19,350.

    The City produces a quarterly newsletter and distributes it to every address in the City. In addition to numerous feature articles of current interest, the Newsletter includes schedules of recreation programs, trash pick-up, job opportunities, City contact information and coming events. Most of the information published in the Newsletter can also be found in local newspapers, on the City website, in flyers sent out by the recreation staff or docents or by contacting City Hall. The newsletter, however, is probably the only dedicated City information source that reaches everyone in the City.

  • Video Streaming on the City Web Site
  • Issue: Should the City continue to provide video stream replays of City Council and Planning Commission meetings and live Internet viewing of City Council meetings from the City's website?

    Cost: $7,800

    Funding Source: General Fund

    This item provides funding for Palos Verdes on the Net to video-stream replays of City Council and Planning Commission meetings and live Internet viewing of City Council meetings from the City's website.

  • Canopy at City Hall Community Room Entrance
  • Issue: Should a canopy be constructed at the entrance to the Community Room?

    Cost: $ 6,250

    Funding Source: General Fund

    A number of visitors to City Hall utilize the entrance to the Community Room directly off the parking lot. This entrance is not well marked, and during the rain there is no protection for people entering and leaving the building. This line item would provide funding to construct a new canopy at the parking lot entrance to the Community Room at City Hall.

  • Washington D.C. Lobbyist
  • Issue: Should the City continue to retain a lobbyist in Washington D.C.?

    Cost: $6,000

    Funding Source: General Fund.

    The City has used a lobbyist in Washington D.C. to keep the City abreast of legislation related to the City’s Redevelopment Agency, provide notification regarding grant opportunities and, more recently, arrange meetings with key federal staff members and legislators to assist with the City’s efforts to complete the Natural Communities Conservation Planning (NCCP) project.

  • City Website Upgrades
  • Issue: Should the City convert existing web site files to xml format to enable complete search capability throughout the entire website?

    Cost: $4,800

    Funding Source: General Fund

    This budget policy item would provide funding to Palos Verdes on the Net to convert website files to xml format to enable complete search capability of all website data. This would enable complete search capability for Internet users accessing the City’s website. Currently, search is limited to the Municipal Code only.

  • Door Replacement at City Hall Maintenance Building
  • Issue: Should the doors be replaced at the City’s sign and street supply building?

    Cost: $ 1,500

    Funding Source: General Fund

    This project would add a measure of security to the building at City Hall in which maintenance supplies are stored.

    ITEMS WHERE STAFF WAS GIVEN DIRECTION, BUT WHICH MAY STILL BE MODIFIED

  • Sewer Investigation Program
  • Issue: Should the investigation into the condition of the sewer system continue into FY 03-04?

    Cost: $ 250,000

    Funding Source: General Fund

    At the April 14th workshop, City Council directed staff to exclude this menu item from the FY 03-04 budget, pending the results from the initial investigation of the condition of the City’s sanitary sewer system. Funding for the first phase of this multi-year investigation is included in the adopted FY 02-03 budget and the project has been recently initiated. There is a possibility that the results from this first phase of the investigation may be available for Council consideration by the mid-year budget review.

  • Major Repairs to Storm Drain System
  • Issue: Should funds be budgeted for storm drain improvements without a current project identified?

    Council Direction: $ 100,000

    Funding Source: General Fund

    The City Council directed staff to exclude this menu item from the FY 03-04 budget. Because the use of these funds are unspecified at this time, Council felt that it could consider using a portion of the General fund reserve to fund any projects of this type that present themselves during the coming year.

  • Annual Contribution to the Building Replacement Fund in FY 03-04
  • Issue: Should the City make the annual contribution to the Building Replacement Fund in FY 03-04?

    Council Direction: $100,000

    Funding Source: General Fund

    The City Council directed staff to defer any contribution to the Building Replacement Fund in FY 03-04.

  • Reduction in View Restoration Contract Staffing Support
  • Issue: Should the City continue the current level of View Restoration staffing?

    Cost: $80,000

    Funding Source: General Fund

    At the April 15th workshop, the City Council directed staff to maintain the funding for the View Restoration contract staffing support at its current level ($280,000), but to also take steps to make the overall program more self sufficient through a combination of disincentives for non-compliance, new fees and revised review criteria for City Tree permit requests.

  • CORE Grant Deputy Program
  • Issue: Should the number of CORE grant deputies be reduced from three to two?

    Cost: $ 60,000

    Funding Source: General Fund

    Because the available grant funding is no longer sufficient to cover the entire cost of this program, the City Council indicated that the number of deputies should be reduced from three to two.

  • Student and the Law Program
  • Issue: Should the City continue to fund three Student and The Law classes per semester at Peninsula High School?

    Cost: $ 12,164

    Funding Source: General Fund

    Due to the relatively low cost of this program, which is aimed at reducing juvenile crime, the City Council directed staff to include this item in the FY 03-04 budget. Subsequent to the April 14th workshop, the City received a letter from Kelly Johnson, Principal of Palos Verdes Peninsula High School, urging the City to continue this program at its current level (see attached).