Rancho Palos Verdes City Council
   

TO:

TO: HONORABLE MAYOR

AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: JUNE 3, 2003

SUBJECT: EXTEND PROFESSIONAL SERVICES AGREEMENT FOR SOURCE REDUCTION AND RECYCLING ELEMENT (SRRE) AND USED OIL BLOCK GRANT IMPLEMENTATION, AND SUPPORT SERVICES FOR FY 03-04

Staff Coordinator: Lauren Ramezani, Sr. Administrative Analyst

RECOMMENDATIONS

Approve a one-year extension option for the professional services agreement with SCS Engineers to continue providing support services for the City’s implementation of the Source Reduction and Recycling Element and Used Oil Block Grant programs for the period July 1, 2003 to June 30, 2004 for a not-to-exceed amount of $22,000.

BACKGROUND

For the past several years the City has been implementing the City’s Source Reduction and Recycling Element (SRRE) and the Used Oil Block Grant programs in accordance with State mandates. The SRRE identifies how the City will reach the required State goal to divert 25% and 50% of the City’s waste stream by the years 1995 and 2000, respectively. The used oil block grant program focuses on public education to encourage oil recycling and the proper disposal of the used oil. The City’s approved diversion rates for 1995, 1996, 1997, 1998, 1999 and 2000 are: 28%, 20%, 38%, 44%, 31% and 47%. The City's request to establish 1999 as its new base year was approved last year. Additionally, although the City's 2000 diversion was below 50%, due to the City's continued "Good Faith Effort", the California Integrated Waste Management Board (CIWMB) approved the diversion rate and the City did not need to submit a SB 1066, Time Extension Request. The City has submitted a 2001 diversion rate of 46%. The 2002 annual reports are not due yet.

DISCUSSION

On June 16, 2001 the City Council approved an agreement with SCS Engineers to provide SRRE and Used Oil Implementation services in FY 2001-02 and FY 2002-03. The current agreement will expire on June 30, 2003 and included an option to renew the agreement for FY 2003-04 at the City's discretion. SCS Engineers has successfully been providing these support services and staff is pleased with the quality of work and extensive services provided by SCS Engineers. Staff recommends extending SCS's contract for one more year. SCS Engineers has been performing AB 939 related consulting work for various cities such as Rolling Hills, Lakewood, and Baldwin Park for several years and also has had AB 939 consulting contracts with the City and County of Los Angeles. The contract will be on a time and materials basis. The proposed fee for FY 03-04 is not to exceed $22,000.

The proposed scope of work for FY 03-04 is as follows:

  • Administering used oil block grant, household hazardous/e-waste programs
  • Preparing construction & demolition (C & D) ordinance and implementing diversion programs
  • Following-up on City Hall, park sites and multi-family recycling programs
  • Attending various meetings and events representing the City
  • Preparing public education and outreach material, including newsletter articles, billing inserts, and event publicity material
  • Coordinating the City's Los Angeles Regional Agency activities, or preparing the 2002 annual report to the California Integrated Waste Management Board (if needed) *

* Contrary to previous expectations, the Los Angeles Regional Agency (LARA) formation is still not approved by the CIWMB. It is now anticipated that it will go before the CIWMB Board in July 2003. Therefore, it seems likely that the City will be responsible for preparing its own 2002 annual report also. Additionally, the City Attorney's office is currently evaluating whether the City should continue to be a part of the Agency or not. If needed, staff will come back to City Council at a later date to request approval for withdrawal from the Agency.

FISCAL IMPACT

Approving the option to renew the professional services agreement will authorize the proposed budgeted expenditures of up to $22,000 for SRRE and Used oil Implementation programs. Funding sources are the Used Oil Block Grants and Source Reduction Fund. The expenditure is offset by the Residential Collector fee and, and a 5% fee collected from commercial haulers on their gross revenues. The estimated June 30, 2003 fund balance for the Source Reduction Fund is $692,000.

Respectfully Submitted:

Dean E. Allison, Director of Public Works

Reviewed by:

Les Evans, City Manager