TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: JUNE 3, 2003

SUBJECT: STREET SWEEPING CONTRACT FOR FY 2003 – 04, 04 – 05, 05 – 06

RECOMMENDATIONS

1. Award a contract for Street Sweeping Services for Fiscal Years 2003 – 04, 2004 – 05, and 2005 –06 to Nationwide Environmental Services, and authorize the Mayor and City Clerk to execute a contract.
2. Authorize the expenditure of up to $ 125,000 for street sweeping services for FY 03 -04

BACKGROUND

The City of Rancho Palos Verdes utilizes contract services for street sweeping services. Some of the services included in this contract are:

• Monthly sweeping of all residential roadways
• Twice per month sweeping of all non – residential roadways
• Twice per month sweeping of Western Avenue, for which the City receives reimbursement from the State of California
• Special sweeps

A contract for these services was last advertised and awarded in June of 1994. In April of this year, a new contract was prepared and advertised. Bids were opened on May 9, 2003.

DISCUSSION

The results of the bid are as follows:

Contractor	Base bid Amount	Additive Bid Item (Sweep Western Ave)	Total Bid Amount
RF Dickson Inc	$115,465	$ 2,640	$ 118,105
Nationwide Environmental	$ 106,215	$ 7,800	$ 114,015
Venco	$ 159,342	$ 7,119	$ 166,461

Some of the key provisions of this contract are as follows:

• This contract establishes fixed unit prices for an estimated scope of services.

• Unit prices are fixed for the first year, with an increase each July 1 thereafter, in accordance with the Producer Price Index.

• The term of the contract is three years, with an option for three one-year extensions.

• The City may terminate this contract at any time with a thirty day written notice.

The apparent low bidder, Nationwide Environmental has not previously provided service to the City. Reference checks were made in other Southern California cities who currently utilize Nationwide for their street sweeping needs. Without exception, all reported that this contractor provides good customer services.

It is important to note that the two new state regulations have significantly increased the annual cost for street sweeping services beginning in FY 2003 – 04. The first regulation requires street sweeping contractors to utilize alternative fuel vehicles, the second relates to prevailing wage regulations.

CONCLUSION

Adopting the staff recommendations will result in the award of a three-year contract for street sweeping services to Nationwide Environmental Services.

ALTERNATIVE ACTION

Request staff to re-advertise this contract to receive additional bids. Staff does not believe that re-advertising will result in additional bidders or lower prices.

FISCAL IMPACT

The authorized expenditure limit of $ 125,000 is included in the baseline FY 03 – 04 budget.

Respectfully Submitted,

Dean E. Allison

Director of Public Works

Reviewed,

Les Evans

City Manager

 

Attachment:

Contract