|Back To Agenda||Print Page|
TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: DIRECTOR OF PUBLIC WORKS
DATE: JUNE 3, 2003
SUBJECT: SIGNAL MAINTENANCE SERVICES FOR FY 2003-04, 04-05, 05-06
The City of Rancho Palos Verdes utilizes contract services for signal maintenance services. A contract for these services was last advertised and awarded in 1997. In April of this year, a new contract was prepared and advertised. Bids were opened on May 9, 2003.
The results of the bid are as follows:
Some of the key provisions of this contract are as follows:
The City of Rancho Palos Verdes does have some familiarity with Republic Electric in that they recently completed work on the project to upgrade the city’s signals, and they performed well. Staff believes that their good performance on that one time project is a good indicator as to how they will perform on a long-term maintenance contract. In addition, the person they have assigned to manage this contract is a former employee of the City’s current signal maintenance contract, and staff has been pleased with his performance.
Republic Electric is a national company with offices in California and the northeast. They have recently opened a southern California office and they are in the process of aggressively pursuing clients. The City of Lomita is currently the only nearby southern California community utilizing their services for signal maintenance, but that contract has only been in place for three months and staff from Lomita had little feedback. The cities of Highland California, and Grand Terrace California – both in San Bernardino County – currently utilize Republic Electric for signal maintenance services. Both communities are satisfied with their performance.
It is recommended that a three-year contract for signal maintenance be awarded to Republic Electric. This is based principally on the fact that Republic Electrics performed well on a project to upgrade the City’s signals, and that the person they have assigned to manage the project is someone staff is familiar with, and has confidence in.
Adopting the staff recommendations with result in the award of a three-year contract for signal maintenance services to Republic Electric.
Request staff to re-advertise this project to obtain additional bids. Staff does not believe that this would result in additional bids or lower prices.
The authorized expenditure limit of $ 55,000 is included in the baseline FY 03 – 04 budget.
Dean E. Allison
Director of Public Works