TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: JUNE 3, 2003

SUBJECT: ARTERIAL REHABILITATION PROGRAM - CREST ROAD OVERLAY ADDITIONAL ENGINEERING SERVICES

Staff Coordinator: Glen W.C. Kau, Sr. Engineer

RECOMMENDATIONS:

1. Approve an Addendum to Scope to an existing contract for Professional Engineering Services provided by Willdan, for a not-to-exceed fee of $14,900 for services related to the City’s Arterial Rehabilitation Program.
2. Adopt Resolution 2003-, a Resolution of the City Council of the City of Rancho Palos Verdes, amending Resolution 2002-45, the Budget Appropriation for Fiscal Year 2002-03, for a Budget Adjustment to the City’s Capital Improvement Program Fund and a fund transfer of $14,900 of Proposition C Funds.

BACKGROUND

At its April 3, 2001 regular scheduled meeting, the City Council awarded a contract to Willdan Associates to provide design services for roadway improvements to Crest Road, from Hawthorne Boulevard to Crenshaw Boulevard. Plans and specifications were prepared and are being finalized prior to advertisement for construction bids to perform the work. When the project was first developed, it was envisioned that construction would be funded principally with Proposition C (Prop C) Funds; however, an additional source of funding is available through the Transportation Equity Act–21 (TEA 21). Because these federally authorized funds are more restrictive, it would be in the City’s best interest to use these funds for construction.

DISCUSSION

To insure that the project meets the requirements for TEA-21 Funds and to obligate funding, additional engineering services are needed to prepare and submit necessary federally mandated reports during both the design phase and construction phase of the project. As a part of TEA-21 Fund requirements, an extension of the Disadvantaged Business Enterprises (DBE) Program also requires participation in the project process to properly qualify for funding. Willdan Associates has detailed knowledge of both project design and the TEA-21Funds obligating process the project, and is able to provide the necessary information to address TEA-21 Funding requirements.

In addition, core samples of the pavement will be gathered along the proposed project alignment to capture information of the existing roadway/pavement structural section.

A fund transfer of $14,900 from Proposition C Funds to the Capital Improvement Program Fund is required to acquire the additional design services for this project.

It should be noted that both TEA-21 and Prop C Funds may only be utilized for projects on City non-residential roadways.

CONCLUSION

Adopting staff’s recommendations will award an Addendum to Scope to an existing engineering services contract with Willdan Associates related to the City’s Arterial Rehabilitation Program, and allow the City to utilize TEA-21 Funds for the proposed improvements.

FISCAL IMPACT

No funds are allocated in the current FY 2002-03 budget for these services. A fund transfer from the City’s Proposition C Funds in the amount of $14,900 is required to adequately fund the additional design services for this project. The attached budget resolution increases funding in the Capital Improvement Program Fund for this service.

The funding sources for design services for this project are as follows:

City’s Proposition C Fund $14,900

Respectfully Submitted,

Dean E. Allison

Director of Public Works

Reviewed,

Les Evans

City Manager

Attachments: Resolution 2003-

RESOLUTION NO. 2003-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS

VERDES, AMENDING RESOLUTION 2002-45, THE BUDGET APPROPRIATION

FOR FISCAL YEAR 2002-03, FOR A BUDGET ADJUSTMENT TO THE CITY’S CAPITAL IMPROVEMENT PROGRAM FUND

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council; and

WHEREAS, on June 03, 2003, the City Council of the City of Rancho Palos Verdes adopted Resolution 2002-45, approving a spending plan and authorizing a budget appropriation for the 2002-03 fiscal year; and

WHEREAS, it is necessary for the City to allocate additional funds for the City’s Arterial Rehabilitation Program design services; and

WHEREAS, a budget increase in the CAPITAL IMPROVEMENT PROGRAM Fund is necessary to authorize the expenditure of additional funds for design services.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following adjustment be made to the Capital Improvement Program Fund

CIP Fund 330-930-35 Improvements $14,900

PASSED, APPROVED, AND ADOPTED THE 3rd DAY OF June, 2003.

___________________________

MAYOR

ATTEST:

______________________

CITY CLERK