TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: DIRECTOR OF PUBLIC WORKS
DATE: JUNE 17, 2003
SUBJECT: NOTICE OF COMPLETION – SAN RAMON DRAINAGE AND LANDSLIDE STABILIZATION PROJECT
Staff Coordinator: Nicole Jules, Sr. Engineer
RECOMMENDATIONS:
- Accept the work as complete.
- Authorize the City Clerk to file the notice of completion with the County Recorders Office; and if no claims are filed 35 days after recordation, notify the surety company to exonerate the Payment and Performance Bond with Colich & Sons, Inc.
- Authorize the Director of Public Works to release 5% retention payment to Colich & Sons, Inc. 35 days after recordation of the Notice of Completion contingent upon no claims being filed against the contractor.
BACKGROUND & ANALYSIS
On October 2, 2001, City Council awarded a construction contract to Colich & Sons, Inc. for the construction of the San Ramon Drainage and Landslide Stabilization Project in the amount of $2,250,556.00 and authorized staff to spend an additional $157,540 for anticipated extra items. On October 15, 2002, and March 4, 2003, City Council authorized construction expenditure increases of $140,000 and $147,644 respectively, for a total authorization of $2,695,740.00. Pursuant to the approved contract and approved change orders, the work has been satisfactorily completed at the following cost:
Table 1 - Budget Summary
|
Award Amount |
$2,250,556.00 |
|
City Council Approved Increases |
$445,184.00 |
|
Total Construction Budget |
$2,695,740.00 |
|
Total Contract Sum |
$2,250,556.00 |
|
Authorized Contract Change Orders |
$327,598.00 |
|
Total Project Construction Cost |
$2,578,154.00 |
Change Orders and line item adjustments for this project comprised 13% of total construction cost. Table 2 lists all change orders for the project.
Table 2
Contract Change Order Summary
|
CCO #1 |
Import Shear Strength Criteria |
$0.00 |
|
CCO #2 |
Phase 1 Construction requirements |
$12,150.00 |
|
CCO #3 |
Vertical Cut for Access Road |
$4,741.97 |
|
CCO #4 |
Additional Clear & Grub |
$3,100.91 |
|
CCO #5 |
Slope Correction 2:1 to 2.5:1 |
$15,187.41 |
|
CCO #6 |
54" Concrete Extension |
$6,081.58 |
|
CCO #7 |
Slurry Backfill @ Outlet Structure |
$67,335.00 |
|
CCO #8 |
Removal of Hedge |
$811.79 |
|
CCO #9 |
Additional Walls For Outlet Structrure |
$55,465.93 |
|
CCO #10 |
Wood Deck Removals |
$6,892.00 |
|
CCO #11 |
Wood Fence Installation |
$0.00 |
|
CCO #12 |
Time Extension |
$0.00 |
|
CCO #13 |
Incorrect Survey RC6 |
$2,166.69 |
|
CCO #14 |
Steps for Outlet Structure |
$216.73 |
|
CCO#15 |
Juniper Removals |
$0.00 |
|
CCO#16 |
Pipe Rehabilitation |
$63,825.23 |
|
CCO#17 |
Driveway Approach |
$1,701.37 |
|
CCO#18 |
Re-Design of San Ramon Driveway |
$28,889.64 |
|
CCO#19 |
Additional Hydroseed |
$1,306.54 |
|
CCO#20 |
Concrete Color for Slurry Backfill (DYE) |
$0.00 |
|
CCO#21 |
Guard Rail Coloring |
$300.00 |
|
CCO#22 |
Fencing for City owned House |
$0 |
|
CC0#23 |
Sod Installation for Duffy Property |
0 |
|
CCO#24 |
Additional Testing For Fill Material
and 1/2 costs for Survey |
0 |
FISCAL IMPACT
The recommended action will have no fiscal impact.
CONCLUSION
Colich & Sons, Inc. has successfully completed all work in accordance with the plans and specifications for this project. Therefore, the work should be accepted as complete and a Notice of Completion filed.
Respectfully Submitted,
___________________________
Dean E. Allison
Director of Public Works
Reviewed,
_________________________
Les Evans
City Manager
Attachments:
Notice of Completion