Rancho Palos Verdes City Council
   

TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: JUNE 17, 2003

SUBJECT: NOTICE OF COMPLETION SAN RAMON DRAINAGE AND LANDSLIDE STABILIZATION PROJECT

Staff Coordinator: Nicole Jules, Sr. Engineer

RECOMMENDATIONS:

  1. Accept the work as complete.
  2. Authorize the City Clerk to file the notice of completion with the County Recorders Office; and if no claims are filed 35 days after recordation, notify the surety company to exonerate the Payment and Performance Bond with Colich & Sons, Inc.
  3. Authorize the Director of Public Works to release 5% retention payment to Colich & Sons, Inc. 35 days after recordation of the Notice of Completion contingent upon no claims being filed against the contractor.

BACKGROUND & ANALYSIS

On October 2, 2001, City Council awarded a construction contract to Colich & Sons, Inc. for the construction of the San Ramon Drainage and Landslide Stabilization Project in the amount of $2,250,556.00 and authorized staff to spend an additional $157,540 for anticipated extra items. On October 15, 2002, and March 4, 2003, City Council authorized construction expenditure increases of $140,000 and $147,644 respectively, for a total authorization of $2,695,740.00. Pursuant to the approved contract and approved change orders, the work has been satisfactorily completed at the following cost:

Table 1 - Budget Summary

Award Amount

$2,250,556.00

City Council Approved Increases

$445,184.00

Total Construction Budget

$2,695,740.00

Total Contract Sum

$2,250,556.00

Authorized Contract Change Orders

$327,598.00

Total Project Construction Cost

$2,578,154.00

Change Orders and line item adjustments for this project comprised 13% of total construction cost. Table 2 lists all change orders for the project.

Table 2

Contract Change Order Summary

CCO #1

Import Shear Strength Criteria

$0.00

CCO #2

Phase 1 Construction requirements

$12,150.00

CCO #3

Vertical Cut for Access Road

$4,741.97

CCO #4

Additional Clear & Grub

$3,100.91

CCO #5

Slope Correction 2:1 to 2.5:1

$15,187.41

CCO #6

54" Concrete Extension

$6,081.58

CCO #7

Slurry Backfill @ Outlet Structure

$67,335.00

CCO #8

Removal of Hedge

$811.79

CCO #9

Additional Walls For Outlet Structrure

$55,465.93

CCO #10

Wood Deck Removals

$6,892.00

CCO #11

Wood Fence Installation

$0.00

CCO #12

Time Extension

$0.00

CCO #13

Incorrect Survey RC6

$2,166.69

CCO #14

Steps for Outlet Structure

$216.73

CCO#15

Juniper Removals

$0.00

CCO#16

Pipe Rehabilitation

$63,825.23

CCO#17

Driveway Approach

$1,701.37

CCO#18

Re-Design of San Ramon Driveway

$28,889.64

CCO#19

Additional Hydroseed

$1,306.54

CCO#20

Concrete Color for Slurry Backfill (DYE)

$0.00

CCO#21

Guard Rail Coloring

$300.00

CCO#22

Fencing for City owned House

$0

CC0#23

Sod Installation for Duffy Property

0

CCO#24

Additional Testing For Fill Material
and 1/2 costs for Survey

0

FISCAL IMPACT

The recommended action will have no fiscal impact.

CONCLUSION

Colich & Sons, Inc. has successfully completed all work in accordance with the plans and specifications for this project. Therefore, the work should be accepted as complete and a Notice of Completion filed.

Respectfully Submitted,

___________________________
Dean E. Allison
Director of Public Works

Reviewed,

_________________________
Les Evans
City Manager

Attachments:
Notice of Completion