Rancho Palos Verdes City Council
   

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: ASSISTANT CITY MANAGER

DATE: JUNE 17, 2003

SUBJECT: EMERGENCY PREPAREDNESS COMMITTEE

RECOMMENDATION

Adopt Resolution No. 2003- ; establishing the Emergency Preparedness Committee with eight members, pursuant to the City Council’s action on June 3, 2003, and rescinding Resolution Nos. 2002-11 and 2002-29.

BACKGROUND

On February 19, 2002, the City Council adopted Resolution No. 2002-11, creating a seven (7) member Emergency Preparedness Committee. On April 16, 2002, the City Council adopted Resolution No. 2002-29 to increase the membership of this committee from seven (7) to nine (9). On May 7, 2002, after interviewing the candidates for the Committee, the Council appointed an interim sixteen member (16) Emergency Preparedness Task Force. This interim body was directed to take no more than one year to study the City’s current level of emergency preparedness and to present a report to the City Council on its findings and recommendations for the future agenda and composition of the permanent Emergency Preparedness Committee.

DISCUSSION

On April 15, 2003, the Emergency Preparedness Task Force presented its final report to the City Council, which included a recommendation that the Council establish a permanent Emergency Preparedness Committee with five (5) to seven (7) members to oversee the implementation of the recommendations included in the report. The Council agreed with this recommendation and decided to appoint a permanent Emergency Preparedness Committee from among the current members of the Task Force. On June 3, 2003, after interviewing those members of the Task Force who were interested in serving on the permanent body, the City Council appointed eight (8) members to the Emergency Preparedness Committee.

CONCLUSION

Based on Council’s action on June 3rd, staff has prepared a draft Resolution for the Council’s consideration that rescinds the two prior Resolutions (Nos. 2002-11 and 2002-29), thereby creating an Emergency Preparedness Committee with eight (8) members and establishing a quorum of four (4) members. The Committee’s Mission Statement and Core Values, Tasks and Responsibilities Statement are attached to the draft Resolution as Exhibit "A."

Respectfully submitted:

Carolynn Petru

Assistant City Manager

Reviewed,

Les Evans

City Manager

Attachment:

Resolution No. 2003- ;

RESOLUTION NO. 2003 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ESTABLISHING THE EMERGENCY PREPAREDNESS COMMITTEE

WHEREAS, on February 19, 2002, the City Council adopted Resolution No. 2002-11, creating the Emergency Preparedness Committee consisting of seven (7) members; and,

WHEREAS, on April 16, 2002, the City Council adopted Resolution No. 2002-29, increasing the membership of the Emergency Preparedness Committee from seven (7) members to nine (9); and,

WHEREAS, on May 7, 2002, after interviewing candidates for the Emergency Preparedness Committee, the City Council appointed an interim sixteen (16) member Emergency Preparedness Task Force instead, and directed this interim body to study the City’s emergency preparedness infrastructure and relationships with other emergency response agencies and organizations over the following year, and to present a report to the City Council on its findings and recommendations for the future agenda and composition of the Emergency Preparedness Committee; and,

WHEREAS, on April 15, 2003, the City Council received the final report from the Emergency Preparedness Task Force, which included a recommendation to create a permanent Emergency Preparedness Committee consisting of five (5) to seven (7) members; and,

WHEREAS, on June 3, 2003 the City Council appointed eight (8) members, who had previously served on the Task Force, to serve on the Emergency Preparedness Committee.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES HEREBY FIND DETERMINE AND RESOLVE AS FOLLOWS:

Section 1: That having an Emergency Preparedness Committee is in the best interest of all of the citizens of Rancho Palos Verdes because it can assist the City to organize its own resources as well as pool resources with other emergency response agencies and organizations in order to achieve the highest level of planning, preparedness and response to a wide variety of disasters and emergencies.

Section 2: The City Council hereby establishes an Emergency Preparedness Committee consisting of eight (8) members appointed by the City Council for staggered terms of service, with a Chairperson selected from the group by the Council. No less than four (4) members shall be required to create a quorum of this body. The Committee’s mandate and duties shall be those as set forth in the attached Exhibit "A" (Mission Statement, Core Values, Tasks and Responsibilities), attached hereto and made a part thereof.

Section 3: Resolution Nos. 2002-11 and 2002-29 are hereby rescinded and replaced by this Resolution.

PASSED, ADOPTED and APPROVED this 17th day of June 2003.

__________________________

MAYOR

ATTEST:

_________________________

CITY CLERK

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) ss

CITY OF RANCHO PALOS VERDES )

I, Jo Purcell, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2003- ; was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on June 17, 2003.

_____________________________

City Clerk

 

EXHIBIT A

MISSION STATEMENT

To advise and assist the City Council and staff to ensure that the City of Rancho Palos Verdes develops and maintains a high state of readiness to respond to a wide variety of emergencies and disasters.

CORE VALUES, TASKS AND RESPONSIBILITIES

1. The Committee shall work with other agencies and organizations involved with emergency preparedness and response to improve communication between these entities, coordinate resources and facilitate City participation in mutual training exercises. Examples of such entities include but are not limited to the cities of Rolling Hills, Rolling Hills Estates, and Palos Verdes Estates, the Los Angeles County Sheriff’s Department, the Los Angeles County Fire Department, the Palos Verdes Peninsula Unified School District, the American Red Cross, the Salvation Army, Peninsula Emergency Response Team (PERT), Disaster Communication Service (DCS), Neighborhood Watch and the RPV Council of Homeowner Associations

2 The Committee shall oversee the preparation and periodically update of a matrix identifying the tasks of each organization serving the City of Rancho Palos Verdes in the event of a disaster or emergency and their relationship to one another to improve efficiency and streamline the use of manpower and supplies.

3. The Committee shall review and make recommendations to City Council regarding the City’s Emergency Disaster Preparedness Plan to address new and/or emerging threats, including but not limited to aviation accidents, utility failures, and biological or chemical terrorism.

4. The Committee shall develop and improve programs to communicate with and educate residents about the importance of preparedness in case of disasters and emergencies.

5. The Committee shall make recommendations to the City Council and staff regarding the City’s emergency support supplies, facilities and technology.

6. Committee members, who have not already done so, shall be strongly encouraged to become trained and registered as Disaster Service Workers, and/or receive other disaster-related training and certifications.

7. The Committee shall encourage residents to participate in the PERT, the Disaster Communication Service (DCS), or other local volunteer disaster response organization, regardless of age or physical condition.