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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: DIRECTOR OF PUBLIC WORKS
DATE: JULY 1, 2003
SUBJECT: AWARD OF CONTRACT FOR THE FY 2002-2003 / FY 2003 04 SIDEWALK REPAIR PROGRAM
Each year the City conducts a Sidewalk Repair Program to remove trip hazards and keep the citys sidewalks in good condition. Under the program the City is divided into nine maintenance areas, and each year an inventory of conditions of one of the areas is made. The inventory consists of measuring any displacements between adjoining segments of concrete sidewalk, curb, and driveway apron. If displacements are relatively minor less than 1 ½" the concrete is ground to achieve a smooth surface. Because of its relatively low costs, the City absorbs the cost of grinding. If, however, a displacement is greater than 1 ½", the concrete must be removed and reconstructed. In accordance with City Council Policy, the adjacent property owner is responsible for the cost of reconstruction up to a total of $500.
To assist property owners with needed sidewalk repairs they are given the option of making the repairs themselves or to pay to have the City to make the repairs. Because of its size a city project achieves economies of scale, and the vast majority or property owners elect to have the City make the repairs. The City then packages those sidewalk repairs undertaken for property owners together with those concrete repairs for which the City is responsible such as sidewalks along arterial roadways, handicapped access ramps, and curb and gutter repairs and solicits construction bids.
In April 2003, staff solicited bids for the FY 02-03 / FY 03 04 Sidewalk Repair Program. The program covers maintenance area 3, see attached map. Sealed bids were opened on May 19, 2003 and the following four bids were received:
Staff has worked previously with the lowest responsible responsive bidder, Damon Construction. Staff is satisfied with their past performance, and believes that they can successfully complete this project.
The proposed construction will require routine inspections. The City has an existing contract with SA Associates for inspection services, and staff recommends that an addendum to that contract be approved, and that an expenditure limit of $9,000 be approved.
Adopting the staff recommendations will insure the timely completion of the necessary sidewalk, and other miscellaneous concrete repairs within a total project budget of $106,000.
Reject all four bids and forego the replacement of the damaged improvements.
The recommended actions will result in the expenditure of funds in accordance with the adopted FY 02 03 and FY 03 04 Budgets:
The funding source for this project is the Gas Tax Fund.
Area 3 map.