TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: SEPTEMBER 2, 2003

SUBJECT: RESTROOM RECONSTRUCTION AT HESSE PARK

RECOMMENDATIONS

1. Award a contract to John Cruickshank Consultants Inc., in the amount of $17,500 for engineering services to prepare final construction plans for the reconstruction of the restroom facilities at Hesse Park
2. Authorize the Director of Public Works to execute contract change orders in the amount of $2,000 for possible extra services
3. Authorize the Mayor and City Clerk to execute an agreement with John Cruickshank Consultants Inc.

BACKGROUND/ DISCUSSION

On May 20, 2003 the City Council approved a Community Development Block Grant expenditure plan, which included the rehabilitation of the restroom facilities at Hesse Park to bring them into compliance with the objectives of the Americans with Disabilities Act. Staff requested statements of qualifications from qualified firms for the needed services. Upon review of those qualifications, it was concluded that John Cruickshank Inc., is the most qualified firm for the needed services. The principal reason is that this firm has demonstrated a good understanding of the city’s needs, they have the resources available to meet the project schedule, and they have worked successfully with the city on past projects.

Staff then requested a proposal from John Cruickshank Inc. for the needed services. Upon review of that proposal the fees and resource commitments are reasonable and fair, and staff is recommending that a contract be awarded for the needed services.

CONCLUSIONS

Adopting the staff recommendations will result in the preparation of final engineering plans for the reconstruction of the restroom facilities at Hesse Park. This project will bring those facilities into compliance with the Americans with Disabilities Act. Plans will be prepared and advertised and a recommendation for award of a construction contract will be brought to the City Council in December 2003.

The tentative project schedule is as follows:

FISCAL IMPACT

Staff estimates the total cost for this project at $ 250,000. The funding source is principally Community Development Block Grant Funds.

Respectfully Submitted,

Dean E. Allison

Director of Public Works

Reviewed,

Les Evans

City Manager

Attachments:

Exhibit A - Statement of Qualifications from John Cruickshank Inc.

Exhibit B – Statement of Qualifications from Ron Yeo Architects

Exhibit C – Proposal from John Cruickshank

Exhibit D – Contract with John Cruickshank Inc.