Rancho Palos Verdes City Council
   

TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL

FROM: ASSISTANT CITY MANAGER

DATE: SEPTEMBER 16, 2003

SUBJECT: TRAFFIC MONITOR SERVICES FOR 2003-2004 SCHOOL YEAR:

AMENDMENT NO. 12 TO ALL CITY MANAGEMENT SERVICES CONTRACT

Staff Coordinator: Nicole Jules, Sr. Engineer

RECOMMENDATIONS:

  1. Authorize the Mayor and the City Clerk to execute Amendment No. 12 to the agreement with All City Management Services, Inc. (All City), for an amount not to exceed $11,491.20 to provide traffic monitor services at Vista Grande Elementary School for the 2003-2004 School Year.
  2. Adopt Resolution No. 2003-xxx; approving a budget adjustment of $11,491.20, to the Public Safety, Special Programs Budget to cover the cost of traffic safety monitors at Vista Grande Elementary School.

DISCUSSION

Vista Grande Elementary School has proposed a pilot traffic safety program, which utilizes two (2) trained and certified traffic monitors to control traffic during the 8:00-9:00 AM arrival and the 2:15-3:15 PM dismissal periods. The traffic monitors will complement the schools organized valet system that is designed to ensure safer student drop-off and pick-up patterns along Purpleridge Drive and Golden Meadow Drive.

All City has been providing crossing guard services to the City since 1991. Traffic monitor services is an additional service that All City provides and will offer this service at a rate of $15.96 per hour, per monitor for the Fiscal Year 2003-2004. Based on an 180-day school year, the cost for this service is estimated not to exceed $11,491.20.

FISCAL IMPACT

There is no fiscal impact associated with this contract because the City is fully reimbursed for the traffic monitor service by the Palos Verdes Peninsula Unified School District.

FISCAL IMPACT

At the beginning of the fiscal year, the FY03-04 estimated General fund revenues in excess of adopted expenditures were $83,510. The calculation of available anticipated revenues is presented below. Appropriations that cannot be funded within this year’s available anticipated revenues will have to be drawn from the General fund reserve. The calculation of the projected General fund reserve available for appropriation is also presented below.

Estimated General fund revenues in excess of adopted expenditures, FY03-04

83,510

 

 

Less additional appropriations:

 

7/1/2003

Student & The Law

(20,406)

7/15/2003

CORE Deputies

(61,500)

 

 

 

Estimated available General fund revenues, FY03-04

1,604

 

 

 

 

 

 

Estimated General fund reserve, 6/30/03

8,191,171

 

 

Less:

Policy Reserve Level

(5,859,703)

 

 

 

Estimated General fund reserve available, 7/1/03

2,331,468

Respectfully Submitted,

Carolynn Petru

Assistant City Manager

Reviewed:

Les Evans

City Manager

Attachments: Letter from Palos Verdes Peninsula Unified School District

Letter from Dr. Patricia Vincent, Principal Vista Grande Elementary School

Amendment to Agreement

Resolution No. 2003-

RESOLUTION NO. 2003-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AMENDING RESOLUTION NO. 2003-42, THE BUDGET APPROPRIATION FOR FISCAL YEAR 03-04, FOR A BUDGET ADJUSTMENT TO THE CITY'S GENERAL FUND

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council; and,

WHEREAS, on June 3, 2003 the City Council of the City of Rancho Palos Verdes adopted Resolution No. 2003-42, approving a spending plan and authorizing a budget appropriation for the 2003-2004 fiscal year; and,

WHEREAS, the Palos Verdes Unified School District has requested that the City provide additional traffic monitoring at Vista Grande Elementary School during the FY 03-04 school year. The City has determined that this service can be provided on an hourly basis by the City’s consultant, All City Management and the School District has agreed to fully reimburse the City for the cost of the additional traffic monitoring.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

Section 1: The following increase be made to the fiscal year 2003-2004 General Fund budget:

General Fund:

Professional/Technical Services #001-214.35 $11,491.20

PASSED, APPROVED, and ADOPTED this 16th day of September 2003.

___________________________

MAYOR

______________________

CITY CLERK

State of California )

County of Los Angeles )ss

City of Rancho Palos Verdes )

I, Jo Purcell, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2003- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on September 16, 2003.

___________________________

CITY CLERK