Rancho Palos Verdes City Council
   

TO: HONORABLE MAYOR AND COUNCILMEMBERS

FROM: MAYOR STERN

DATE: SEPTEMBER 16, 2003

SUBJECT: COMMISSION/COMMITTEE APPOINTMENTS

RECOMMENDATION:

Consider the recommendations of Mayor Stern to

  1. Accept applications for the various City Commissions and Committees immediately after the November election and make new appointments in late December or early January.
  2. Direct staff to prepare a City Council Policy to memorialize the timing of the process for accepting applications for Commissions and Committees.

BACKGROUND:

Mayor Stern would like to have the City Council announce, sometime before the election, that it will be taking applications for the various commission and committee seats commencing right after the election. His goal is to have the applications come in between the election and either early December or the end of December so that the Council can interview and appoint much more quickly than they have in the recent past.

He feels that there is no need to wait until after the new Council is seated, since the election will tell the public who the Councilmembers are, and the new Council will be able to move as quickly as it wants (including scheduling interviews before the end of the year if it chooses). The new Council can still decide how quickly to interview, but instead of essentially losing December and much of January due to the holidays, the applications will be received before that period.

The Mayor suggests having applications open from the day after the election until December 12th; allowing five weeks to apply. The City Clerk could then set up interviews for right after New Years, with the goal of having the new appointments done largely by the end of January.

DISCUSSION:

The previous Committee/Commission appointment process started after the first of the year in 2002 and was quite lengthy due to the number of applicants. The result of the long process was that most appointments were not made until March or later.

Under the Mayor’s scenario, on November 10th the City Clerk’s Office will advertise for candidates for the Planning Commission, Traffic Committee, Finance Advisory Committee, and Equestrian Committee. The Open Space Planning, Park and Recreation Task Force terms do not expire until the "task" is complete. The Emergency Preparedness Committee was reappointed in June of this year.

There will be thirteen Commissioners/Committee members whose two-year terms are expiring as shown in the table below:

ADVISORY BOARD TERMS

COMMITTEE

DATE APPOINTED

TWO YEAR TERMS

FOUR YEAR TERMS

Traffic

03/25/02

3

4

Planning

03/12/02

3

4

Finance Advisory

03/13/02

3

4

Equestrian

05/07/02

4

2

Mayor Stern also suggests that the City Council adopt a policy to receive Commission and Committee applications in similar time frames in the future, so that the process is standardized. He feels there is benefit in having an easily remembered application period that opens right after the Council election and ends about mid-December after the new council is seated. The new Council can then direct staff in early December or mid-December to set certain dates for the interviews.

Attached are copies of the current rosters for all of the City’s advisory boards and a copy of the City Advisory Board Recruitment and Selection Policy.

Respectfully submitted,

Les Evans for Mayor Stern

City Manager