TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: October 21, 2003

SUBJECT: NOTICE OF COMPLETION FISCAL YEAR 2002-2003/FISCAL YEAR 03-04 SIDEWALK REPAIR PROGRAM

Staff Coordinator: Bindu Vaish, Project Manager

RECOMMENDATIONS

1. Accept the work as complete
2. Authorize the City Clerk to file a Notice of Completion with the County Recorder; and if no claims are filed 35 days after recordation, notify the surety company to exonerate the Payment and Performance bonds.
3. Authorize the Director of Public Works to release the 10% retention payment to Damon Construction 35 days after recordation of the Notice of Completion contingent upon no claims being filed against the contractor.

BACKGROUND AND ANALYSIS

On July 1, 2003, City Council awarded a contract to Damon Construction for the removal and replacement of damaged city sidewalk, curb and gutter, driveway aprons and the installation of tree root barriers. Pursuant to the approved contract, the work was completed at the following cost:

Authorized Contract Amount: $87,922

Approved Contingency Amount: $9,078

Total Project Budget: $97,000

Actual Contract Expenditures: $86,059

CONCLUSION

Damon Construction has completed all work in accordance with the contract documents. Therefore, the work should be accepted as a complete and the Notice of Completion filed with the County Recorder

FISCAL IMPACT

The recommended actions will have no fiscal impact.

Respectfully Submitted:

_________________________________

Dean E. Allison, Director of Public Works

Reviewed by:

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Les Evans, City Manager