Rancho Palos Verdes City Council
   

JULY 20, 2004 STATUS OF CITY COUNCIL TACTICAL GOALS FOR 2004 - 2005

TO: HONORABLE MAYOR & CITY COUNCIL

FROM: CITY MANAGER

DATE: JULY 20, 2004

SUBJECT: STATUS OF CITY COUNCIL TACTICAL GOALS FOR 2004 - 2005

RECOMMENDATION:

Receive the report on the status of the City Council Goals for 2004-2005 and direct staff to make any changes to the milestones or other aspects of the report.

BACKGROUND:

In January the City Council and senior staff met in a Tactical Planning Workshop to discuss and prioritize goals for the next two years. The entire day was spent discussing the merits of a large number of important initiatives. By the end of the day the Council had agreed on four major goals to be achieved in the following 24 months. It was also agreed that all four initiatives were equal in priority. Listed below as they appeared on the wall charts at the conclusion of the session are the City Council’s goals:

1. Infrastructure Renewal and Maintenance: By July 1, 2005 formulate and present comprehensive plan to renew infrastructure.

(1) By March 31, 2004 the Public Works Director will complete an update of the Storm Drain Master Plan.

(2) By July 31, 2004 the Public Works Director will complete the initial phase of the sewer Investigative Program.

(3) By September 30, 2004 the Infrastructure Financing Team will present a tax/fee/assessment/bond/loan proposal for the financing of street/storm drain/sewer maintenance to the City Council and the Finance Advisory Committee at a public workshop.

(4) The City Council will direct staff to proceed with selection of a public information consultant to advise the Infrastructure Financing Team and the City Council on the development and implementation of an educational program, citizen surveys and other community outreach programs to design successful ballot initiatives, assessment districts or other funding mechanisms. Staff should make a recommendation to the City Council regarding the selection of a public information consultant along with a proposed budget adjustment as soon as possible.

(5) By July 1, 2005 the Council will approve the final infrastructure renewal plan and, if required, a ballot initiative prepared for the November 2005 general election.

2. Citywide Traffic and Parking: Formulate and Implement an action plan on/or before September 30, 2004.

(1) By March 30, 2004 the City Council and the Traffic Committee will meet jointly to discuss and agree on a plan for the control of speeding in residential neighborhoods.

(2) By June 30, 2004 the Traffic Committee will recommend to the City Council a plan to address traffic calming issues in Eastview.

(3) By September 30, 2004 the City Council will provide the necessary funding to implement approved plans and direct staff to proceed with the approved measures.

3. Purchase the Portuguese Bend Open Space Properties: Continue to aggressively pursue Federal, State and local funds for the purchase of the Portuguese Bend Nature Preserve.

(1) By July 1, 2004 the Director of Planning, Building and Code Enforcement will complete the Draft NCCP, EIR and Implementation Agreement for presentation to the City Council.

(2) By July 1, 2004 the PVP Land Conservancy will have a local commitment of $6 million.

(3) By July 1, 2004 the City Council will have a commitment of $2 million of County funds.

(4) By September 1, 2004 the Implementing Agreement/State Funding package will be negotiated.

(5) By October 1, 2004 the City Lobbyist will have a commitment of $17 million of State Funds.

(6) By November 1, 2004 the funding package for the land acquisition will be complete.

    1. By December 1, 2004 the City will acquire the properties.
    2. By March 1, 2005 the Nature Preserve will be open to the public.

4. Complete the Open Space, Park and Recreation Master Plan: Publish Council adopted Open Space Parks. & Rec. Master Plan including a Civic Center Plan. (Date of accomplishment pending outcome of January 20th meeting.)

(1) On January 20, 2004 the Task Force will present a status report to the City Council.

(2) By June 30, 2004 the Task Force will present a draft Master Plan to the City Council.

(3) By December 31, 2004 the City Council will approve a Master Plan and direct staff to recommend phasing of the plan.

(4) By June 1, 2005 the City Council will approve a phasing program and direct staff to proceed with design and financing plans to implement the phasing programs.

DISCUSSION:

The status of the four goals is discussed in the following matrices:

Infrastructure Renewal and Maintenance: By July 1, 2005 formulate and present comprehensive plan to renew infrastructure.

MILESTONE

STATUS

COST

By March 31, 2004 the Public Works Director will complete an update of the Storm Drain Master Plan.

The Draft Storm Drain Plan is complete and was presented to the City Council on June 15, 2004.

$53,500

By July 31, 2004 the Public Works Director will complete the initial phase of the sewer Investigative Program. The Study is tentatively scheduled for presentation to the City Council on August 17, 2004.

The sewer investigation study is well underway and preliminary information has been received. The Plan will be completed on schedule.

$350,000

The City Council will direct staff to proceed with selection of a public information consultant to advise the Infrastructure Financing Team and the City Council on the development and implementation of an educational program, citizen surveys and other community outreach programs to design successful ballot initiatives, assessment districts or other funding mechanisms. Staff should make a recommendation to the City Council regarding the selection of a public information consultant along with a proposed budget adjustment as soon as possible.

On March 2, 2004 the City Council awarded a contract to Moore, Iacofano, Goltsman, Inc. for public information, citizen surveys and outreach to determine the most feasible infrastructure financing approaches. Upon determination of the estimated range of a storm drain user fee by Harris & Associates, MIG will conduct interviews and perform the baseline phone survey during Fall 2004.

$50,000

By September 30, 2004 the Infrastructure Financing Team will present a tax/fee/assessment/bond/loan proposal for the financing of street/storm drain/sewer maintenance to the City Council and the Finance Advisory Committee at a public workshop.

On April 6, 2004 the City Council awarded a contract to Harris & Associates to prepare a preliminary methodology and rate analysis for the possible formation of a storm drain user fee. Harris & Associates will review the Storm Drain Financial Model to establish the estimated range of a storm drain user fee. The Infrastructure Financing Team expects to present a proposal for the financing of street/storm drain/sewer maintenance to the City Council near the end of 2004.

$25,000

By July 1, 2005 the Council will approve the final infrastructure renewal plan and, if required, a ballot initiative prepared for the November 2005 general election.

This milestone target date is still valid.

 

Citywide Traffic and Parking: Formulate and Implement an action plan on/or before September 30, 2004.

MILESTONE

STATUS

COST

By March 30, 2004 the City Council and the Traffic Committee will meet jointly to discuss and agree on a plan for the control of speeding in residential neighborhoods.

On March 30, 2004 the City Council and the Traffic Committee met in a Joint Workshop session to hear proposals and share ideas for traffic calming. As a result of the workshop the Council adopted the following motion: (1) Traffic Committee to review the TEAM RPV project proposed by Captain Zuanich in his March 25, 2004 letter to the City and make a proposal whether or not to implement in whole for a certain length of time, or in part as a pilot program; provide rationale why it is good or bad and provide any alternatives that they develop; Council needs to know costs; and, possible side effects; (2) City Council reaffirmed the Traffic Calming Program as amended in 2002 and instructed the Traffic Committee to use it and implement it; Traffic Committee is requested to review ordinances and all traffic policies, including the Traffic Calming Program, and make specific recommendations to the City Council. (3) Staff to agendize the Mira Vista (Eastview) Traffic Study as soon as appropriate.

 

By June 30, 2004 the Traffic Committee will recommend to the City Council a plan to address traffic calming issues in Mira Vista (Eastview).

The Traffic Committee met on June 28, 2004 and approved a Mira Vista Traffic Calming Plan to be forwarded to the City Council for adoption and implementation. The recommended Plan is tentatively set for City Council consideration on September 21, 2004.

 

By September 30, 2004 the City Council will provide the necessary funding to implement approved plans and direct staff to proceed with the approved measures.

This milestone date may be optimistic and may have to be revised to a date later in the year.

 

Purchase the Portuguese Bend Open Space Properties: Continue to aggressively pursue Federal, State and local funds for the purchase of the Portuguese Bend Nature Preserve.

MILESTONE

STATUS

COST

By July 1, 2004 the Director of Planning, Building and Code Enforcement will complete the Draft NCCP, EIR and Implementation Agreement for presentation to the City Council.

The NCCP Draft EIR was released to the public on February 20, 2004 and the comment period ended on April 20, 2004. The Final EIR has been prepared and will be released to the public on July 30, 2004.

A Draft Subarea Plan was released to the public in June 2003 and has been updated as a result of comments received on the NCCP EIR. The updated Subarea Plan will be released to the public on July 30, 2004.

The Draft Implementation Agreement has been prepared and a draft will be released to the public on July 30, 2004.

The entire package will be brought to the City Council for hearing and action on August 31, 2004

Grants $229,523

City $276,853 $506,376

By the transaction date the PVP Land Conservancy will have secured a $6 million commitment from local donors (Milestone revised by City Council action on April 20, 2004).

The PVPLC has received pledges for a portion of the necessary funds and anticipates that they will be able to raise the entire amount by the transaction date.

 

By July 1, 2004 the City Council will have a commitment of $2 million of County funds.

The County is aware of the need for funds, but has not yet formally responded to our request.

 

By September 1, 2004 the Implementing Agreement/State Funding package will be negotiated.

This milestone target date is still valid.

 

By December 1, 2004 the City Lobbyist will have a commitment of $17 million of State Funds (Milestone revised by City Council action on April 20, 2004).

The WCB fall hearing will be on November 18, 2004

$70,000

By January 1, 2005 the funding package for the land acquisition will be complete (Milestone revised by City Council action on April 20, 2004).

This milestone target date is still valid.

 

By February 1, 2005 the City will acquire the properties (Milestone revised by City Council action on April 20, 2004).

It is unlikely that the State will allow the actual purchase of the properties until the NCCP is approved by the Resource Agencies and the Implementing Agreement is signed. The USFWS estimates that it will take them at least 9 months to review and approve the EIR, Subarea Plan and Implementing Agreement after they receive the documents on July 30, 2004. Therefore, it is proposed that this milestone target date be amended to June 1, 2005.

 

By March 1, 2005 the Nature Preserve will be open to the public.

The City properties that are currently owned are currently open to the public. The properties that are currently privately owned will be open to the public once the properties are acquired. After the properties are acquired, a Public Use Master Plan (PUMP), that will govern the public use of all of the properties within the Reserve, will be prepared. The PUMP must be approved by the City Council no later than 2 years after the Implementing Agreement is signed, after which it will be submitted to the Resource Agencies for their approval.

 

Complete the Open Space, Park and Recreation Master Plan: Publish Council adopted Open Space Parks. & Rec. Master Plan including a Civic Center Plan. (Date of accomplishment pending outcome of January 20th meeting.)

MILESTONE

STATUS

COST

On January 20, 2004 the Task Force will present a status report to the City Council.

On January 20, 2004 the City Council received recommendations from the Task Force primarily related to Upper Point Vicente. The City Council (1) Determined that Lower Point Vicente would be reserved for passive recreational use only; (2) Directed Staff to bring back specific plans, budgets and timetables for the construction of up to four softball fields at locations other than Lower Point Vicente; (3) Directed staff to gather information necessary to support negotiations with other jurisdictions on the Peninsula for the purpose of locating other softball sites.

$15,000 for Softball Field Study

By June 30, 2004 the Task Force will present a draft Master Plan to the City Council.

The Task Force presented a Parks, Recreation and Open Space Strategic Plan at a joint workshop of the City Council and the Task Force on June 29, 2004. Council action (1) Excluded the use of Lower Hesse and Grandview Park from consideration for girls’ softball fields; (2) Endorsed Task Force Recommendation #2 that Upper Point Vicente be envisioned as a multi purpose town center as follows: " Resolve the future of the Upper Point Vicente Site through a planning process that starts with identifying all the environmental constraints on the property, including NCCP and hazardous materials issues." (3) Directed staff to look at Upper Hesse Park and Ryan Park for immediate development fro softball fields and identified Upper Point Vicente and Eastview Park as potential locations for softball fields needing further study.

$100,000 for RRM Study

By December 31, 2004 the City Council will approve a Master Plan and direct staff to recommend phasing of the plan.

The City Council did not give direction on all aspects of the Task Force Strategic Plan presented on June 29, 2004. It is not clear if this milestone is still valid.

 

By June 1, 2005 the City Council will approve a phasing program and direct staff to proceed with design and financing plans to implement the phasing programs.

It is unclear whether this milestone is still valid. The Council has focused its direction on the development of Lower Point Vicente Park, the further evaluation of Upper Point Vicente Park and providing Girls Softball Fields.

 

As discussed in the matrix above, the City Council may wish to revise some of their January goals and milestones in view of the information developed over the past six months and their discussions and actions concerning this information. Specifically, the following Goals (Milestones) should be considered for revision:

Purchase the Portuguese Bend Open Space Properties

Milestone: By February 1, 2005 the City will acquire the properties (Milestone revised by City Council action on April 20, 2004).

Recommendation: Amend the Milestone date to June 1, 2005.

Complete the Open Space, Park and Recreation Master Plan

Milestone: By December 31, 2004 the City Council will approve a Master Plan and direct staff to recommend phasing of the plan.

Recommendation: By December 31, 2004 the City Council will approve a Master Plan for Upper Point Vicente Park and Lower Point Vicente Park as well as locations for up to four Girls’ Softball fields and direct staff to recommend phasing of the Plans.

Milestone: By June 1, 2005 the City Council will approve a phasing program and direct staff to proceed with design and financing plans to implement the phasing programs.

Recommendation: By June 1, 2005 the City Council will approve a phasing program for Upper Point Vicente Park, Lower Point Vicente Park and up to four Girls’ Softball fields and direct staff to proceed with design and financing plans to implement the phasing programs.

Respectfully Submitted,

Les Evans

City Manager