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TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: ADMIN. SERVICES DIRECTOR/CITY CLERK
DATE: JANUARY 20, 2004
SUBJECT: APPOINTMENT OF PLANNING COMMISSION, FINANCE ADVISORY COMMITTEE & TRAFFIC COMMITTEE MEMBERS
Make the following appointments:
Planning Commission: (1) Appoint five members: three for a term of four years; and two for a term of two years. (2) Appoint a chair.
Traffic Committee: Appoint three members for a term of four year.
Finance Advisory Committee: Appoint three members for a term of four years and one member for a term of two years.
Making these appointments will enable these boards to meet and confer as soon as necessary.
The recruitment process for advisory board applicants started in early December 2003. Since that time 29 applications have been received and the Council has held two meetings (January 6 and January 7) to interview applicants for the Planning Commission, Finance Advisory Committee and Traffic Committee. At the January 7th meeting only one person interviewed for the Equestrian Committee and Council briefly discussed the need for continuing this committee: no consensus was arrived at and no decision was made. Subsequent to the January 7th interviews, one other person submitted an application for appointment to the Equestrian Committee. Arrangements were made for that person to interview at the January 20th Adjourned Meeting at 6:00 P.M.
Staff has prepared the attached ballots listing all of the applicants interviewed for the Planning Commission, Finance Advisory Committee and the Traffic Committee. Council will note that these ballots indicate if the applicant is an incumbent.
At the January 31, 2002 meeting, the City Council adopted amended Policy No. 6 (Recruitment and Selection for City Boards), which, in part, governs the selection process for board members:
1. Terms of service on City Boards will be four years for each new appointee. Initially, half (plus one) of the terms will be four years and half (less one) of the terms will be two years. (This provision applied only to the appointments made in 2002 to enable the "staggering" of terms. All subsequent appointments would be made for a period of four years.)
2. Appointments will be made to Boards in even numbered years on a schedule to be established by the City Council and following as soon as possible the seating of a new Council.
3. Terms will be staggered to maintain continuity.
6. In the event a board meets before a chair is appointed/reappointed,
the Mayor may appoint an interim chair. If the former chair is reappointed to the board, he/she may act as interim chair. If the chair is not reappointed to the board then the vice chair may act as interim chair.
7. The vice chair of each board will be elected by the board members.
Appointment of Chairs
Because several members have left the Planning Commission (Member Tomblin elected to the School Board, Member Long elected to the City Council and the resignation of Member Clara Duran-Reed, combined with the expiration of the terms of Members Frank Lyon and Jon Cartwright), Council may want to consider appointing a chair to the Commission at this meeting.
The appointment of chairs for the remainder of the advisory boards has been scheduled for February 17th. Those candidates will be interviewed at a 6:00 P.M. adjourned meeting prior to the regular meeting.
The Council has completed the recruitment and interview process for applicants for the Planning Commission, Finance Advisory Committee and Traffic Committee and can now make appointments to these boards.
Les Evans, City Manager
BALLOT TALLY SHEET
Vote for five members: three for four years: two for two years
BALLOT TALLY SHEET
FINANCE ADVISORY COMMITTEE
Vote for four members: three for four years: one for two years.
BALLOT TALLY SHEET
Vote for three members for four years.