Rancho Palos Verdes City Council
   

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: ASSISTANT CITY MANAGER

DATE: MARCH 30, 2004

SUBJECT: CROSSING GUARD SERVICES FOR 2003-2004 SCHOOL YEAR: AMENDMENT NO. 12 TO ALL CITY MANAGEMENT SERVICES CONTRACT

RECOMMENDATION

Authorize the Mayor and the City Clerk to execute Amendment No. 12 to the agreement with All City Management Services, Inc. (All City), for an amount not to exceed $15,915.00 to provide crossing guard services at Miraleste Intermediate School and Silver Spur Elementary School for the 2004-2005 School Year.

BACKGROUND

Because crossing guards work in the public right-of-way, cities are the typical providers of this service for the schools within their jurisdictions. There are currently two locations in Rancho Palos Verdes where the City provides crossing guards to protect the safety of children walking to and from school: Miraleste Intermediate School on Palos Verdes Drive East and Silver Spur Elementary School on Ironwood Street.

Beginning with the 1991-1992 School Year, the City has used All City to provide a contract crossing guard at Miraleste Intermediate School. The need for this service arose when the campus was converted from a high school to an intermediate school; resulting in an increase in the student pedestrian traffic crossing Palos Verdes Drive East to get to the bus stop.

Since the 1988-1989 School Year, the City has hired a part-time City employee to provide crossing guard services at the intersection of Montemalaga Drive and Basswood Avenue, which is a very busy 4-way stop intersection near Silver Spur Elementary School. However, with the resignation of the individual who previously held this position at the end December 2003, staff reviewed the situation and found no compelling reason to continue to use a part-time City employee to fill this position. In fact, staff had experienced considerable difficulty making arrangements for a reliable replacement when the City employee was sick or otherwise was unable to work on a particular school day. Therefore, given this experience and the immediate need to fill the vacancy, staff made arrangements with All City to provide contract crossing guard services at Silver Spur Elementary School starting in January 2004. This second contract crossing guard is being paid for with the unexpended funds remaining in the FY 03-04 Public Safety budget for the un-filled part-time City crossing guard position.

DISCUSSION

This time each year, the City considers renewing its contract with All City for the upcoming school year – in this case School Year 2004-2005. Since the City first began contracting with All City in 1991, the company has only increased its hourly rates on two occasions, in 1994 and 2002. This year, All City has indicated that it will not increase its current rate of $13.96 per hour for Fiscal Year 2004-2005 (see attached letter). Based on a 180-day school year, the total cost to provide a crossing guard at Miraleste Intermediate School and Silver Spur Elementary School in FY 04-05 will not exceed $15,915. This amount is consistent with the proposed budget for FY 04-05 that was presented to Council last year when the two-year budget document was first prepared. In addition to effectively keeping its costs under control, All City has continued to provide reliable service to the City and has been responsive to the needs of the City and the schools that are served. Therefore, staff recommends approval of the contract amendment.

FISCAL IMPACT

There is no fiscal impact associated with this contract amendment. The proposed budget for crossing guard services in FY 2004-2005 includes adequate funds to cover the cost of the contract amendment. In addition, the City is fully reimbursed for the crossing guard service at Miraleste Intermediate School by the Palos Verdes Peninsula Unified School District.

Respectfully submitted,

Carolynn Petru

Assistant City Manager

Reviewed:

Les Evans, City Manager