TO: HONORABLE MAYOR MEMBERS OF THE CITY COUNCIL
FROM: DIRECTOR OF PUBLIC WORKS
DATE: APRIL 6, 2004
SUBJECT: FY 03 – 04 ARTERIAL SLURRY PROGRAM
RECOMMENDATIONS
- Approve change order number one to an existing professional service agreement with Harris and Associates for additional services related to the FY 03 – 04 Arterial Slurry Program.
- Authorize the expenditure of up to $ 10,160 for this effort.
BACKGROUND
On November 18, 2003 the City Council awarded a professional service contract to Harris and Associates to prepare an update to the City’s Pavement Management Program. The scope of services included the inspection of the City’s roadways.
Staff recently received a draft copy of the report. One of the recommendations of the report is that the FY 03 – 04 Arterial Slurry Program should include portions of Palos Verdes Drive East. To prepare and advertise the FY 03 – 04 Arterial Slurry Program, engineering services are needed to inspect roadways, prepare bid documents, and to respond to questions during the advertising process. Since a significant portion of the needed services was completed as part of the Pavement Management Study, staff requested a single source proposal from Harris and Associates.
DISCUSSION
On March 12, 2004 staff received a proposal from Harris and Associates to perform the needed services. Their fee of $10,160 is reasonable and competitive, and is significantly less than other firms would have required since a significant amount of the work is already completed.
CONCLUSIONS
Adopting the staff recommendations will approve a change order to the Pavement Management Program for Harris and Associates to provide the services needed to prepare contract documents for the FY 03 – 04 Arterial Slurry Program
ALTERNATIVE ACTIONS
Request staff to obtain additional proposals from other firms. Staff believes that this would not be productive.
FISCAL IMPACT
Funding is programmed in the Adopted FY 03 – 04 Budget for these services. The funding source is Proposition C.
Submitted by,
Dean E. Allison
Director of Public Works
Reviewed by,
Les Evans, City Manager
Attachments:
Proposal from Harris and Associates