Rancho Palos Verdes City Council
   

TO: HONORABLE MAYOR & CITY COUNCIL

FROM: CITY MANAGER

DATE: APRIL 20, 2004

SUBJECT: STATUS OF CITY COUNCIL TACTICAL GOALS FOR 2004 - 2005

RECOMMENDATION:Receive the report on the status of the City Council Goals for 2004-2005 and direct staff to make any changes to the milestones or other aspects of the report.BACKGROUND:

In January the City Council and senior staff met in a Tactical Planning Workshop to discuss and prioritize goals for the next two years. The entire day was spent discussing the merits of a large number of important initiatives. By the end of the day the Council had agreed on four major goals to be achieved in the following 24 months. It was also agreed that all four initiatives were equal in priority. Listed below as they appeared on the wall charts at the conclusion of the session are the City Council’s goals:

1. Infrastructure Renewal and Maintenance: By July 1, 2005 formulate and present comprehensive plan to renew infrastructure.

(1) By March 31, 2004 the Public Works Director will complete an update of the Storm Drain Master Plan.(2) By July 31, 2004 the Public Works Director will complete the initial phase of the sewer Investigative Program.(3) By September 30, 2004 the Infrastructure Financing Team will present a tax/fee/assessment/bond/loan proposal for the financing of street/storm drain/sewer maintenance to the City Council and the Finance Advisory Committee at a public workshop.(4) The City Council will direct staff to proceed with selection of a public information consultant to advise the Infrastructure Financing Team and the City Council on the development and implementation of an educational program, citizen surveys and other community outreach programs to design successful ballot initiatives, assessment districts or other funding mechanisms. Staff should make a recommendation to the City Council regarding the selection of a public information consultant along with a proposed budget adjustment as soon as possible.

(5) By July 1, 2005 the Council will approve the final infrastructure renewal plan and, if required, a ballot initiative prepared for the November 2005 general election.

2. Citywide Traffic and Parking: Formulate and Implement an action plan on/or before September 30, 2004.

(1) By March 30, 2004 the City Council and the Traffic Committee will meet jointly to discuss and agree on a plan for the control of speeding in residential neighborhoods.(2) By June 30, 2004 the Traffic Committee will recommend to the City Council a plan to address traffic calming issues in Eastview.

(3) By September 30, 2004 the City Council will provide the necessary funding to implement approved plans and direct staff to proceed with the approved measures.

3. Purchase the Portuguese Bend Open Space Properties: Continue to aggressively pursue Federal, State and local funds for the purchase of the Portuguese Bend Nature Preserve.

(1) By July 1, 2004 the Director of Planning, Building and Code Enforcement will complete the Draft NCCP, EIR and Implementation Agreement for presentation to the City Council. (2) By July 1, 2004 the PVP Land Conservancy will have a local commitment of $6 million. (3) By July 1, 2004 the City Council will have a commitment of $2 million of County funds. (4) By September 1, 2004 the Implementing Agreement/State Funding package will be negotiated. (5) By October 1, 2004 the City Lobbyist will have a commitment of $17 million of State Funds.

(6) By November 1, 2004 the funding package for the land acquisition will be complete.

    1. By December 1, 2004 the City will acquire the properties.
    2. By March 1, 2005 the Nature Preserve will be open to the public.

 

4. Complete the Open Space, Park and Recreation Master Plan: Publish Council adopted Open Space Parks. & Rec. Master Plan including a Civic Center Plan. (Date of accomplishment pending outcome of January 20th meeting.)

(1) On January 20, 2004 the Task Force will present a status report to the City Council. (2) By June 30, 2004 the Task Force will present a draft Master Plan to the City Council.(3) By December 31, 2004 the City Council will approve a Master Plan and direct staff to recommend phasing of the plan.(4) By June 1, 2005 the City Council will approve a phasing program and direct staff to proceed with design and financing plans to implement the phasing programs.

 

DISCUSSION:The status of the four goals is discussed in the following matrices:

Infrastructure Renewal and Maintenance: By July 1, 2005 formulate and present comprehensive plan to renew infrastructure.

MILESTONE

STATUS

COST

By March 31, 2004 the Public Works Director will complete an update of the Storm Drain Master Plan.

The Draft Storm Drain Plan is complete and will be presented to the City Council on May 18, 2004. Staff will work with Fieldman & Rolapp, the City’s financial advisor, to develop a Storm Drain Financial Model that could be used to establish a storm drain user fee.

$53,500

By July 31, 2004 the Public Works Director will complete the initial phase of the sewer Investigative Program.

The sewer investigation study is well underway and preliminary information has been received. The Plan will be completed on schedule.

$350,000

By September 30, 2004 the Infrastructure Financing Team will present a tax/fee/assessment/bond/loan proposal for the financing of street/storm drain/sewer maintenance to the City Council and the Finance Advisory Committee at a public workshop.

On April 6, 2004 the City Council awarded a contract to Harris & Associates to prepare a preliminary methodology and rate analysis for the possible formation of a storm drain user fee. Harris & Associates will review the Storm Drain Financial Model to establish the estimated range of a storm drain user fee.

$25,000

The City Council will direct staff to proceed with selection of a public information consultant to advise the Infrastructure Financing Team and the City Council on the development and implementation of an educational program, citizen surveys and other community outreach programs to design successful ballot initiatives, assessment districts or other funding mechanisms. Staff should make a recommendation to the City Council regarding the selection of a public information consultant along with a proposed budget adjustment as soon as possible.

On March 2, 2004 the City Council awarded a contract to Moore, Iacofano, Goltsman, Inc. for public information, citizen surveys and outreach to determine the most feasible infrastructure financing approaches. Upon determination of the estimated range of a storm drain user fee by Harris & Associates, MIG will conduct interviews and perform the baseline phone survey.

$50,000

By July 1, 2005 the Council will approve the final infrastructure renewal plan and, if required, a ballot initiative prepared for the November 2005 general election.

   

Citywide Traffic and Parking: Formulate and Implement an action plan on/or before September 30, 2004.

MILESTONE

STATUS

COST

By March 30, 2004 the City Council and the Traffic Committee will meet jointly to discuss and agree on a plan for the control of speeding in residential neighborhoods.

On March 30, 2004 the City Council and the Traffic Committee met in a Joint Workshop session to hear proposals and share ideas for traffic calming. As a result of the workshop the Council adopted the following motion: (1) Traffic Committee to review the TEAM RPV project proposed by Captain Zuanich in his March 25, 2004 letter to the City and make a proposal whether or not to implement in whole for a certain length of time, or in part as a pilot program; provide rationale why it is good or bad and provide any alternatives that they develop; Council needs to know costs; and, possible side effects; (2) City Council reaffirmed the Traffic Calming Program as amended in 2002 and instructed the Traffic Committee to use it and implement it; Traffic Committee is requested to review ordinances and all traffic policies, including the Traffic Calming Program, and make specific recommendations to the City Council. (3) Staff to agendize the Mira Vista (Eastview) Traffic Study as soon as appropriate.

 

By June 30, 2004 the Traffic Committee will recommend to the City Council a plan to address traffic calming issues in Eastview.

The Traffic Committee agenda for April 26, 2004 includes an item for review of the Eastview Traffic Calming proposal originally approved by the Committee on December 11, 2003. The proposal is tentatively set for City Council consideration on May 18, 2004.

 

By September 30, 2004 the City Council will provide the necessary funding to implement approved plans and direct staff to proceed with the approved measures.

This milestone date is still valid.

 

Purchase the Portuguese Bend Open Space Properties: Continue to aggressively pursue Federal, State and local funds for the purchase of the Portuguese Bend Nature Preserve.

MILESTONE

STATUS

COST

By July 1, 2004 the Director of Planning, Building and Code Enforcement will complete the Draft NCCP, EIR and Implementation Agreement for presentation to the City Council.

The NCCP Draft EIR was released to the public on February 20, 2004 and the comment period will end on April 20, 2004. On March 16, 2004 the City Council received public comment on the DEIR. The Draft Subarea Plan that was released to the public in June 2003 is being updated and a new draft will be released to the public in May. The Draft Implementation Agreement is being prepared and a draft will also be released to the public in May.

 

By July 1, 2004 the PVP Land Conservancy will have a local commitment of $6 million.

The PVPLC has received pledges for a portion of the necessary funds and anticipates that they will be able to raise the entire amount by July 1st.

 

By July 1, 2004 the City Council will have a commitment of $2 million of County funds.

The County is aware of the need for funds, but has not yet formally responded to our request.

 

By September 1, 2004 the Implementing Agreement/State Funding package will be negotiated.

This milestone target date is still valid.

 

By October 1, 2004 the City Lobbyist will have a commitment of $17 million of State Funds.

The October 1, 2004 milestone target date was based on the Wildlife Conservation Board meeting in September. We now know that the WCB fall hearing will be on November 18, 2004. The milestone date should be changed to December 1, 2004.

 

By November 1, 2004 the funding package for the land acquisition will be complete.

The milestone date should be revised to January 1, 2005.

 

By December 1, 2004 the City will acquire the properties.

The milestone date should be revised to February 1, 2005.

 

By March 1, 2005 the Nature Preserve will be open to the public.

This milestone target date is still valid.

 

Complete the Open Space, Park and Recreation Master Plan: Publish Council adopted Open Space Parks. & Rec. Master Plan including a Civic Center Plan. (Date of accomplishment pending outcome of January 20th meeting.)

MILESTONE

STATUS

COST

On January 20, 2004 the Task Force will present a status report to the City Council.

On January 20, 2004 the City Council received recommendations from the Task force primarily related to Upper Point Vicente. The City Council determined that (1) Lower Point Vicente would be reserved for passive recreational use only; softball fields will not be located there; (2) Staff to prepare a resolution increasing the budget by $15,000 for the purpose of studying and bringing back specific plans, budgets and timetables for the construction of up to four softball fields at locations other than Point Vicente; (3) Staff to gather information necessary to support negotiations with other jurisdictions on the Peninsula for the purpose of negotiating other softball sites, but not to bring an action plan on ones elsewhere.

 

By June 30, 2004 the Task Force will present a draft Master Plan to the City Council.

On April 6, 2004 Councilman Stern was appointed interim chair of the Task Force during whose tenure the Task Force will finalize its work product which will then be presented at a joint workshop of the City Council and the Task Force on June 29th .

 

By December 31, 2004 the City Council will approve a Master Plan and direct staff to recommend phasing of the plan.

This milestone date is still valid.

 

By June 1, 2005 the City Council will approve a phasing program and direct staff to proceed with design and financing plans to implement the phasing programs.

This milestone date is still valid.

 

The Council may wish to consider revising the milestones for the purchase of the Portuguese Bend properties as noted in the matrix. Staff is confident that the milestones in the remaining three Tactical Goals are still valid.Respectfully Submitted,Les Evans

City Manager