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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: DIRECTOR OF PUBLIC WORKS
DATE: JUNE 1, 2004
SUBJECT: PROFESSIONAL SERVICES AGREEMENT – HOME IMPROVEMENT
Staff Coordinator: Judy Huey, Senior Administrative Analyst
As a part of the City’s Community Development Block Grant (CDBG) Program, funds are allocated for the implementation of a Home Improvement Program which provides housing rehabilitation assistance to low and moderate income homeowners. The Home Improvement Program offers grants of up to $5,000 and deferred loans of up to $10,000 for residential repairs to eligible owner occupied homes. The City of Rancho Palos Verdes has utilized consultant staff to administer the program since November 1998.
A three-year contract for FY 2004-2005 through FY 2006-2007 is proposed, with the ability to extend the contract for two additional years with mutual consent. The amount of the contract shall not exceed $30,000 per year without written authorization from the City.
ANALYSIS AND DISCUSSION
A Request for Proposal (RFP) was requested from three (3) firms capable of providing consultant services to administer and implement the Home Improvement Program. The proposals submitted for consideration are as follows:
Staff reviewed the qualifications of the three firms and the individuals assigned to the project. Proposals were evaluated based upon City Council-approved criteria as follows:
Upon review, it is recommended that MDG Associates be awarded a contract to administer the Home Improvement Program. As the current consultant staff for the City of Rancho Palos Verdes Home Improvement Program, MDG Associates has developed the program guidelines and procedures including forms, applications, reports, program information brochures and/or handouts for homeowners. In addition, the firm is highly responsive to the homeowners participating in the program, and this effort has contributed to the continued success of the program.
MDG Associates has made consistent efforts to ensure that contractors work with residents to complete repair work and housing improvements in a cost effective and timely manner. The firm is organized, thorough and diligent in operating the Home Improvement Program, and keeps City staff informed of issues concerning the program as well as the progress of the rehabilitation work.
Awarding the contract will authorize the proposed budgeted expenditure of up to $30,000 in FY 2004 – 2005, up to $30,000 in FY 2005 – 2006, and up to $30,000 in FY 2006-2007. The Home Improvement Program is fully funded through the Community Development Block Grant (CDBG) Program. Consultant costs for program administration and implementation are eligible CDBG expenditures.
Dean E. Allison
Director of Public Works
Attachment: Agreement for Professional Services