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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ASSISTANT CITY MANAGER
DATE: JUNE 1, 2004
SUBJECT: LAW ENFORCEMENT SERVICES AGREEMENTS WITH THE LOS ANGELES COUNTY SHERIFF’S DEPARTMENT
1) Adopt Resolution No. 2004- ; requesting additional law enforcement services from the Los Angeles County Sheriff’s Department under the City-County Law Enforcement Services Agreement; 2) Authorize the Mayor and the City Clerk to execute the City-County Law Enforcement Services Agreement on behalf of the City; and, 3) Authorize the Mayor to sign the FY 04-05 Services for the Peninsula Region (Rancho Palos Verdes, Rolling Hills and Rolling Hills Estates) and the FY 04-05 Rancho Palos Verdes Deployment Survey with the Los Angeles County Sheriff’s Department.
1. 5-Year Law Enforcement Services Agreement
The current five-year City-County Law Enforcement Services Agreement with the County of Los Angeles is due to expire on June 30, 2004. This agreement serves to notify the County that the City will be contracting with this agency for law enforcement services over the next five years and is separate from the City’s annual Regional Law Enforcement Agreement with the Cities of Rolling Hills and Rolling Hills Estates, which is discussed in Item No. 2 below. If approved by the Council, the duration of this new agreement will be from July 1, 2004 to June 30, 2009.
Under the terms of the agreement, the City may request other specialized services in addition to general law enforcement services. In conjunction with the Peninsula Region Law Enforcement Agreement, the City is requesting the following additional services: Surveillance Apprehension Team (SAT), Traffic Enforcement, Motorcycle Traffic Enforcement, Community Service Assistant Personnel and Community Resource (CORE) Team. The previous five-year agreement also included the narcotics education program STAR, for which the City was fully reimbursed by the Palos Verdes Peninsula Unified School District. However, the School District discontinued this program last year. The agreement also provides that the County will be reimbursed for its expenditures at rates established and adjusted annually by the Auditor-Controller.
2. Peninsula Region Law Enforcement Agreement
Through the Peninsula Region Law Enforcement Agreement, the Cities of Rancho Palos Verdes, Rolling Hills and Rolling Hills Estates contract as a group with the Los Angeles County Sheriff’s Department for municipal law enforcement services. Each year, as part of this agreement, the Mayors from each city sign a letter approving the level of service that will be provided within the Peninsula Region during the next fiscal year. In addition, each Mayor signs their city’s Deployment Survey, which specifies how the contracted serviced will be allocated in their respective city. The Sheriff’s service level for the regional area in FY 03-04 is the exactly same as was provided in FY 03-04. However, the level of deployment in Rancho Palos Verdes for FY 04-05 has been modified slightly using a formula based on number of service calls the City experienced in FY 03-04. These two referenced documents are attached for the Council’s review.
The state budget crisis has recently sparked a debate on the Los Angeles County Board of Supervisors about the manner in which contract cities are billed for services through their service agreements with the Los Angeles County Sheriff’s Department. The crux of the issue is whether contract cities should be charged for costs that are currently excluded. Currently, a "consolidated station" approach is used in developing contract law enforcement services rates. These rates, developed annually buy the County Auditor-Controller, are based on a methodology adopted by the County Board of Supervisors in 1972.
The consolidated station approach accumulates all applicable direct and indirect costs related to law enforcement patrol services, and then allocates these costs by the number of service units or deputies. Contract cities are charged per service unit cost resulting from the allocation of these overall costs. State law states "that all costs considered to be "countywide" in nature shall not be charged, either as direct or indirect cost to cities contracting for a particular service." The Sheriff’s Department considers countywide costs to be costs related to services that are available to all residents of the County, regardless of whether the resident resides in an unincorporated area, a contract city or an independent city with its own police force. These costs deemed to be countywide in nature are generally excluded from the cost model and are not charged to the contract cities. Examples would include the County jails, specialized investigative functions and executive office costs.
Although the debate as to whether the current methodology should be changed is ongoing, it will not impact the City’s contract with the Sheriff’s Department in FY 04-05. If any change were to come to pass, it is expected to take at least twelve months to implement. Staff will continue to monitor this issue and report any significant development to the City Council as they emerge.
The cost associated with the FY 04-05 Peninsula Region Law Enforcement Agreement represents a 1% increase over FY 03-04. The total contract amount is consistent with the proposed City Budget for FY 04-05.
Assistant City Manager
Resolution No. 2004- ;
RESOLUTION NO. 2004 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES REQUESTING ADDITIONAL LAW ENFORCEMENT SERVICES WITHIN THE CITY OF RANCHO PALOS VERDES FROM THE LOS ANGELES COUTNY SHERIFF’S DEPARTMENT UNDER THE CITY-COUNTY LAW ENFORCEMENT SERVICES AGREEMENT.
WHEREAS, the Los Angeles County Sheriff’s Department currently provides law enforcement services within the City of Rancho Palos Verdes pursuant to the City-County Law Enforcement Services Agreement.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES HEREBY RESOLVE AS FOLLOWS:
Section 1: The City Council of the City of Rancho Palos Verdes pursuant to the terms and provisions of the City-County Law Enforcement Services Agreement dated June 1, 2004 and entered into by and between the City of Rancho Palos Verdes and the County of Los Angeles for general law enforcement services through the County Sheriff’s Department, desires for the City specialized law enforcement services, said services being in addition to those heretofore requested by the Law Enforcement Services Agreement.
Section 2: In addition to the general law enforcement services now being provided to the City of Rancho Palos Verdes pursuant to the Law Enforcement Services Agreement, the City Council does hereby request the following additional services:
Motorcycle Traffic Enforcement
Traffic Law Enforcement
Community Service Personnel
Detective Surveillance Apprehension Team
Special Assignment Personnel
Section 3: It is hereby requested that the Board of Supervisors, or its designated agent or agency, approve and authorize the performance of services requested in this resolution, subject to the terms and conditions set forth in the existing Law Enforcement Services Agreement.
Section 4: The City Clerk is hereby directed to forward a certified copy of this resolution to the Clerk of the Board of Supervisors, to the County Sheriff’s Department, and the Chief Administrative Officer of the County of Los Angeles.
PASSED, APPROVED and ADOPTED this 1st day of June 2004.
City of Rancho Palos Verdes )
County of Los Angeles ) ss
State of California )
I, Jo Purcell, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2004- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on June 1, 2004.