TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: JUNE 15, 2004

SUBJECT: CONSULTING TRAFFIC ENGINEERING PROFESSIONAL SERVICES – BUDGET ADJUSTMENT

Staff Coordinator: Nicole Jules, Sr. Engineer

RECOMMENDATIONS

1. Authorize the expenditure of $20,000 for Willdan and Associates to provide additional consulting traffic engineering services for the remainder of FY ’03-‘04.
2. Adopt Resolution No. 2004-xxx; approving a budget adjustment of $20,000 to the Traffic Management Program Budget to cover cost of additional professional traffic engineering services.

BACKGROUND

The Public Works Department has, over the last 2 years, experienced an increase in traffic management and traffic engineering related requests. Our consulting traffic engineer has historically worked one day a week at City Hall to meet the needs of the City. This was adequate to conduct investigations, respond to residents concerns, communicate with community representatives, design traffic plans, and review safety concerns. In recent months, the increase in traffic safety demand has resulted in a rapid depletion of the traffic management program budget.

DISCUSSION

Willdan and Associates provides the City’s consulting traffic engineering service. Willdan’s current contract amount is $62,881. This contract amount yields one professional traffic engineer, one day a week (9 hours per day) for the ’03-’04 Fiscal Year including allowances for Traffic Committee meetings and performing vehicle counts and speed surveys.

In light of specific projects like the South Eastview Neighborhood Traffic Calming Plan, City-wide Traffic Calming (TEAM RPV), and Ridgegate Traffic Calming, more time and budget has been expended than originally estimated. As a result, a backlog of traffic requests has been growing. To date, there are eleven traffic items pending that are in need of Traffic Committee review. Beginning in July, the Traffic Committee will be meeting twice a month to satisfy the backlog of requests. Of the eleven items, four are time sensitive and in need of resolution before the end of the fiscal year. Those items include:

• PVDE/Ganado Drive striping improvements
• TEAM RPV Pilot Program
• Approval of Speed Zone Surveys
• Ridgegate Traffic Calming – Stop Sign Installation

Willdan’s current contract amount is $62,881. To finish out the fiscal year, an additional $20,000 will be needed to cover expenditures through June 30, 2004.

Looking forward, the Fiscal Year ’04-’05 budget appears to be insufficient if the traffic-related requests continue at the current rate. Having a consulting traffic engineer for one day a week and one meeting a month is inadequate to maintain the current level of service that we are providing.

FISCAL IMPACT

Adopting Staff’s recommendation will increase the FY03-04 Traffic Management Program budget by $20,000 for a total program budget amount of $211,401. A resolution has been prepared for the budget adjustment. The source of the funds is the General Fund.

At the beginning of the fiscal year, the FY03-04 estimated General fund revenues in excess of adopted expenditures were $83,510. The calculation of available anticipated revenues is presented below. Appropriations that cannot be funded within this year’s available anticipated revenues will have to be drawn from the General fund reserve. The calculation of the projected General fund reserve available for appropriation is also presented below.

Estimated General fund revenues in excess of adopted expenditures, FY03-04		83,510
Less additional appropriations:
7/1/2003	Student & The Law	(20,406)
7/15/2003	CORE Deputies	(61,500)
Estimated available General fund revenues, FY03-04		1,604
Actual General fund reserve, 6/30/03		9,606,644
Less:	Policy Reserve Level	(6,844,125)
9/16/2003	Temporary Full-Time Engineer	(64,000)
11/18/2003	Draft EIR for South Coast County Golf Course	(5,000)
11/18/2003	South Eastview Traffic Calming Study	(9,870)
12/16/2003	NCCP Lobbyist	(5,000)
12/16/2003	Extraordinary Park & Open Space Repairs	(30,000)
2/3/2004	Girls Softball Field Locations Study	(15,000)
2/3/2004	Planning Commission Conference Attendance	(5,000)
2/17/2004	Proposed Cable Franchise Modifications - Legal Fees	(50,000)
2/17/2004	Indian Ridge Crest Gardens Lawsuit - Legal Fees	(100,000)
2/17/2004	Accounting Software License Fees	(9,000)
2/17/2004	Custodial Services - PVIC Trailers & Cable Studio	(6,000)
3/16/2004	NCCP Lobbyist - April 2004 through June 2004	(15,000)
Estimated General fund reserve available, 7/1/03		2,448,650

Respectfully Submitted,

Dean E. Allison

Director of Public Works

Reviewed,

Les Evans

City Manager

Attachment: Resolution 2004-

RESOLUTION NO. 2004-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS

VERDES, AMENDING RESOLUTION 2003-42, THE BUDGET APPROPRIATION

FOR FISCAL YEAR 2003-04, FOR A BUDGET ADJUSTMENT TO THE CITY’S GENERAL FUND

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council; and

WHEREAS, on June 3, 2003, the City Council of the City of Rancho Palos Verdes adopted Resolution 2003-42, approving a spending plan and authorizing a budget appropriation for the 2003-04 fiscal year; and

WHEREAS, it is necessary for the City to allocate additional funds for traffic engineering services,

WHEREAS, a budget increase in the Traffic Management Fund is necessary to authorize the expenditure of additional funds for the project.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following adjustments be made to the General Fund – Traffic Management Program budget:

Traffic Safety #001-304-35 Professional/Technical Srvcs $20,000

PASSED, APPROVED, AND ADOPTED THE 15th DAY OF JUNE, 2004.

___________________________

MAYOR

ATTEST:

______________________

CITY CLERK

Resolution No. 2004-

State of California )

County of Los Angeles )ss

City of Rancho Palos Verdes )

I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2004- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on June 15, 2004

_____________________________

CITY CLERK