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TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: DIRECTOR OF PUBLIC WORKS
DATE: JUNE 15, 2004
SUBJECT: CONSULTING TRAFFIC ENGINEERING PROFESSIONAL SERVICES – BUDGET ADJUSTMENT
Staff Coordinator: Nicole Jules, Sr. Engineer
The Public Works Department has, over the last 2 years, experienced an increase in traffic management and traffic engineering related requests. Our consulting traffic engineer has historically worked one day a week at City Hall to meet the needs of the City. This was adequate to conduct investigations, respond to residents concerns, communicate with community representatives, design traffic plans, and review safety concerns. In recent months, the increase in traffic safety demand has resulted in a rapid depletion of the traffic management program budget.
Willdan and Associates provides the City’s consulting traffic engineering service. Willdan’s current contract amount is $62,881. This contract amount yields one professional traffic engineer, one day a week (9 hours per day) for the ’03-’04 Fiscal Year including allowances for Traffic Committee meetings and performing vehicle counts and speed surveys.
In light of specific projects like the South Eastview Neighborhood Traffic Calming Plan, City-wide Traffic Calming (TEAM RPV), and Ridgegate Traffic Calming, more time and budget has been expended than originally estimated. As a result, a backlog of traffic requests has been growing. To date, there are eleven traffic items pending that are in need of Traffic Committee review. Beginning in July, the Traffic Committee will be meeting twice a month to satisfy the backlog of requests. Of the eleven items, four are time sensitive and in need of resolution before the end of the fiscal year. Those items include:
Willdan’s current contract amount is $62,881. To finish out the fiscal year, an additional $20,000 will be needed to cover expenditures through June 30, 2004.
Looking forward, the Fiscal Year ’04-’05 budget appears to be insufficient if the traffic-related requests continue at the current rate. Having a consulting traffic engineer for one day a week and one meeting a month is inadequate to maintain the current level of service that we are providing.
Adopting Staff’s recommendation will increase the FY03-04 Traffic Management Program budget by $20,000 for a total program budget amount of $211,401. A resolution has been prepared for the budget adjustment. The source of the funds is the General Fund.
At the beginning of the fiscal year, the FY03-04 estimated General fund revenues in excess of adopted expenditures were $83,510. The calculation of available anticipated revenues is presented below. Appropriations that cannot be funded within this year’s available anticipated revenues will have to be drawn from the General fund reserve. The calculation of the projected General fund reserve available for appropriation is also presented below.
Dean E. Allison
Director of Public Works
Attachment: Resolution 2004-
RESOLUTION NO. 2004-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES, AMENDING RESOLUTION 2003-42, THE BUDGET APPROPRIATION
FOR FISCAL YEAR 2003-04, FOR A BUDGET ADJUSTMENT TO THE CITY’S GENERAL FUND
WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council; and
WHEREAS, on June 3, 2003, the City Council of the City of Rancho Palos Verdes adopted Resolution 2003-42, approving a spending plan and authorizing a budget appropriation for the 2003-04 fiscal year; and
WHEREAS, it is necessary for the City to allocate additional funds for traffic engineering services,
WHEREAS, a budget increase in the Traffic Management Fund is necessary to authorize the expenditure of additional funds for the project.
BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:
The following adjustments be made to the General Fund – Traffic Management Program budget:
Traffic Safety #001-304-35 Professional/Technical Srvcs $20,000
PASSED, APPROVED, AND ADOPTED THE 15th DAY OF JUNE, 2004.
Resolution No. 2004-
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2004- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on June 15, 2004