Rancho Palos Verdes City Council
   

NOVEMBER 16, 2004 TRAFFIC SAFETY COMMISSION Consider disestablishing the existing Traffic Committee and establishing a Traffic Safety Commission under a new Charter NOVEMBER 16, 2004 TRAFFIC SAFETY COMMISSION Consider disestablishing the existing Traffic Committee and establishing a Traffic Safety Commission under a new Charter

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: CITY MANAGER

DATE: NOVEMBER 16, 2004

SUBJECT: TRAFFIC SAFETY COMMISSION

RECOMMENDATION

Consider disestablishing the existing Traffic Committee and establishing a Traffic Safety Commission under a new Charter.

BACKGROUND

On November 18, 1975 the City Council established a Traffic Committee by adoption of Resolution No. 75-93. On February 16, 1993 the City Council adopted Resolution No. 93-9 that revised the Traffic Committee’s basic charter establishing the Committee’s purpose and duties. Finally, on February 21, 1995, the City Council adopted Resolution No. 95-17, once again amending the charter of the Traffic Committee.

At the City Council meeting of October 19, 2004 the City Council continued the matter of filling a vacant position on the Traffic Committee and appointed an Ad Hoc Committee of the Mayor and Mayor Pro Tem to meet with the City Manager to discuss a possible new charter for the Traffic Committee that would expand its duties and responsibilities.

DISCUSSION

Mayor Gardiner and Mayor Pro Tem Clark met with me on October 25th to discuss the future of the Traffic Committee. The issues discussed included:

    • Whether or not the focus of the existing Committee is too narrow.
    • How the Committee can become more proactive rather than primarily reactive.
    • Whether the current charter of the Committee is consistent with Council goals.

As a result of the discussion, the Mayor and Mayor Pro Tem asked me to prepare a new charter for a committee to be called the "Traffic Safety Commission" that would be consistent with the City Council’s tactical goal to formulate and implement a citywide traffic and parking plan. The proposed charter would also allow the Commission to be more proactive and assume broader responsibilities.

In addition to the expanded role of the new Commission, the Mayor and Mayor Pro Tem felt that:

    • The existing Committee should be dissolved and reconstituted.
    • All members of the present Committee should be encouraged to apply for the new Commission as well as those who have recently applied for the vacant seat and all others who may be interested in the new Traffic Safety Commission.
    • The initial appointments to the new Commission should be for two years only.
    • Shortly after the Commission is formed there should be a joint session with the City Council.
    • All Traffic Safety Commission members should have to commit to comprehensive training including ride-along sessions with Sheriff’s deputies.

Attached is a draft Charter for the Traffic Safety Commission. The Charter adds the following specific responsibilities to the Commission that are currently not addressed in the Resolution Establishing the duties of the Traffic Committee.

    • To recommend speed limits in accordance with the State of California Vehicle Code and the City Traffic Code.
    • To recommend the establishment of No Parking and Limited Parking Zones in accordance with the State of California Vehicle Code and the City Traffic Code.
    • To make recommendations for the placement of STOP signs on public streets in accordance with the State of California Vehicle Code and the City Traffic Code.

In addition, the Traffic Safety Commission would have authority to initiate studies related to the Council goal of formulating a citywide traffic and parking plan.

To implement the Charter as shown may require establishment of the new Commission by Ordinance and amendments to the City Traffic Code.

If the City Council chooses to disestablish the Traffic Committee and form a Traffic Safety Commission under a new charter, the following actions are suggested:

    1. Advertise the new Commission and request applications for Commissioners. The application process to begin immediately.
    2. Continue with the existing Traffic Committee until the new Traffic Safety Commission is formed….probably in February.
    3. Set a joint meeting with the new Commission for the fifth Tuesday in March.

FISCAL IMPACT

The need for additional professional and technical traffic engineering staff has become apparent over the past year as the City Council and the community focus more on neighborhood traffic issues. The expanded scope of the Traffic Safety Commission to initiate studies will likely create an even greater need for increased hours for the Traffic Engineer. Staff already feels that there is a need for a full time traffic-engineering technician to address citizen complaints, do minor traffic investigations and studies and assist the Traffic Engineer and Director of Public Works in day-to-day response to citizens. Estimated cost of the additional Traffic Engineer contract and full time technical staff is approximately $125,000 annually. The majority of these costs will be necessary to meet Council and community expectations regarding traffic whether or not

The Council approves a new Traffic Safety Commission. The issue of additional funding will be brought back to the City Council during the next budget period commencing in February 2005.

Respectfully submitted,

Les Evans

City Manager

Attachments: City of Rancho Palos Verdes Resolution No. 95-17

Draft Charter for Traffic Safety Commission

DRAFT CHARTER

AN __________ OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ABOLISHING THE TRAFFIC COMMITTEE AND ESTABLISHING A TRAFFIC SAFETY COMMISSION

WHEREAS, on November 18, 1975, the City Council established a Traffic Committee with the adoption of Resolution No. 75-93;

WHEREAS, on February 16, 1993, the City Council adopted Resolution 93-9 which revised the basic charter which established the Traffic Committee’s purposes and duties.

WHEREAS, on February 21, 1995, the City Council adopted Resolution 95-17 establishing a Traffic Committee and amending Resolution 93-9

WHEREAS, the City Council wishes to abolish the present Traffic Committee and create in its place a Traffic Safety Commission.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

Section 1. Traffic Safety Commission, Creation of. A Traffic Safety Commission is hereby established. It shall have the membership, responsibilities and duties as herein provided.

The Traffic Safety Commission shall serve as a citizen’s advisory board to the City Council on matters concerning Traffic Planning, Safety and Control. The Commission shall hear suggestions and concerns regarding Traffic Planning, Safety and Control, and shall make recommendations to the Council regarding these issues. The Commission shall consider other Traffic matters referred to it by the City Council, other City Commissions or Committees, Staff, the Los Angeles County Sheriff, Citizens or members of the Commissions and make appropriate recommendations or suggestions to the appropriate officials.

Section 2. Membership. The Commission shall be appointed by the City Council and shall consist of seven (7) members who should generally be representative of the various geographical areas of the City. The Chairperson shall be directly appointed by the City Council. The Commission may appoint a Vice-Chairperson from among its members.

The Director of Public Works shall act as advisor to this Commission. The Director or his designee shall attend the meetings of the Commission.

Section 3. Terms of Office. The membership shall serve terms of two (2) years in length. Each appointee’s term will expire on the date established by the City Council, or as soon thereafter as the vacancy is filled. The City Council may remove a member or members at any time for any reason.

Section 4. Meeting Time and Location. Regular meetings of the Commission shall be held at a regular time and location to be specified in the rules and regulations of the Commission. In general, meetings shall be held on a monthly basis. Special or adjourned meetings, if necessary, may be conducted in any manner provided by law.

Section 5. Duties. The Commission shall perform the following duties:

    1. Make such procedural rules and regulations as necessary to conform to law and to properly conduct business.
    2. Consider matters involving traffic safety, control and planning which are brought to its attention by the City Council or Staff.
    3. Consider citizens’ suggestions, opinions and issues of concern regarding traffic matters and take action or make recommendations to the City Council as appropriate.
    4. Review and consider traffic reports, accident histories, patterns and other traffic related matters and take action or make recommendations to the City Council as appropriate.
    5. Review and consider traffic matters relating to planned development and make recommendations to the Planning Commission regarding these issues.
    6. Review and comment on Capital Improvement Programs pertaining to traffic safety.
    7. Make recommendations to the City Council regarding speed limits in accordance with the State of California Vehicle Code and consistent with Engineering studies.
    8. Make recommendations to the City Council regarding establishment of No Parking and Limited Parking Zones on public streets in accordance with the State of California Vehicle Code and the City Traffic Code.
    9. Make recommendations for the placement of STOP signs on public streets in accordance with the State of California Vehicle Code and the City Traffic Code.
    10. Recommend to the City Council subjects that should be studied by the Committee.

Section 6. Powers. The Commission is primarily an advisory body, but has certain specific responsibilities as described above under Duties. It shall have no power to direct or cause the expenditure of City funds except as specifically budgeted by the City Council. It shall have no power to take any action encumbering, conveying, or restricting the use of private or public property except as described above under Duties. It shall have no power to direct or review the operation of the Public Works Department, except as specifically described above under Duties, or as authorized by the City Council.

Section 7. Communications. The Commission is established by the City Council as a citizens advisory group, with certain specific duties, to enable the Council to more effectively administer the City and to respond to the citizenry.

The Commission is encouraged to formulate and forward alternative proposals to the City Council along with recommendations approved by the majority of the members of the Commission. Minority opinions of Commissioners, in written form, will be considered by the City Council before taking action on any recommendation of the Commission.

It is anticipated that the Commission will make recommendations to the Council through the Director of Public Works and the City Manager. The Commission shall, at all times, have direct access to the City Council through representation at regular City Council meetings, and in other manners as may be prescribed by the Council. The Commission may also request that the City Manager place items of concern on an appropriate City Council agenda.

Section 8. Support. The Director of Public Works shall serve as advisor to the Commission. He/She shall cause to be prepared such staff reports as may be necessary for the Commission to conduct its business. He/She shall provide administrative staff to take and publish Commission Meeting Minutes. He shall provide such other support as may normally be required by the Commission in the conduct of its business.

PASSED, APPROVED, and ADOPTED this ____ day of ______, 2004.

_________________

Mayor

Attest:

__________________

City Clerk