TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DEAN ALLISON, DIRECTOR OF PUBLIC WORKS

DATE: DECEMBER 7, 2004

SUBJECT: FORRESTAL NATURE PRESERVE SWALE IMPROVEMENT PROJECT

STAFF COORDINATOR: BINDU VAISH, ENGINEERING TECHNICIAN

RECOMMENDATIONS

1. Adopt Resolution 2004-______, a resolution of the City Council of the City of Rancho Palos Verdes amending resolution 2004-45, the budget appropriation for fiscal year 2004-05, for a budget adjustment to the city’s Capital Improvement Project Fund – Parks and Trails Maintenance.
2. Authorize the expenditure of up to $ 300,000 for maintenance services to repair swales at Forrestal Nature Preserve.

BACKGROUND / DISCUSSION

In 1996 the City acquired the Forrestal property and added it to our inventory of open space. In early 2000 a need for improvements to drainage facilities on the property were identified. The improvements consist principally of cleaning and rehabilitating concrete drains along the slopes from Forrestal Drive and Intrepid Drive up to the open space areas. In many cases the existing drains must be cleaned of debris, in order to be rehabilitated, in some cases new construction is required. These actions have been discussed with the public and members of the Forrestal Open Space Committee during public meetings.

At this time staff proposes to move forward with the needed improvements in three phases. In phase one the city’s maintenance crew will be utilized to clear the drainage facilities. In phase two a plan of improvements will be prepared and advertised for bids. In phase three portions of the swales and fencing will be reconstructed, in addition informational signs will be installed, and trails will be reconstructed. The expected costs for the three phases are as follows:

Phase	Items description	Cost
One	Clear the drainage facilities	$20,000
Two	Professional and Technical services including inspection	$35,000
Three	Repair of the swale	$200,000
Three	Repair of Existing Chain Link Fence (approximate 300 feet)	$15,000
Three	Installation of Informational trails signs	$15,000
Three	Trail Re-Routing (approximate 1000 feet)	$15,000
	Total	$300,000

Staff requests a budget adjustment of $300,000.

Because the Forrestal property was acquired with "Measure A" funds, all maintenance activities are eligible for Measure A funding. This project-funding plan was submitted to, and approved by, the County of Los Angeles; administrators of Measure A funds. However, this project is not identified in the adopted FY 04 – 05 budget therefore the staff recommendations includes Budget Adjustment 2004 – __.

CONCLUSION

Adopting the staff recommendation will appropriate funding for three phases to address needed damage improvements at the Forrestal Nature Preserve.

ALTERNATIVE ACTIONS

Deny the recommended actions and do not repair the swales.

FISCAL IMPACTS

Measure A funding is available for the recommended action.

Respectfully Submitted,

Dean Allison

Director of Public Works

Reviewed

Les Evans

City Manager

Attachments: Resolution

RESOLUTION NO. 2004-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY RANCHO PALOS VERDES AMENDING RESOLUTION NO. 2004-45, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2004-2005, FOR A BUDGET ADJUSTMENT TO THE CITY’S CAPITAL PROJECTS FUND.

WHEREAS, Section 3.32 of the City of Rancho Palos Verdes Municipal Code

provides that all expenditures in excess of budgeted allocations must be by supplemental

appropriation of the City Council; and

WHEREAS, on June 1, 2004, the City of Rancho Palos Verdes adopted

Resolution 2004-45, approving a spending plan and authorizing a budget appropriation

for the 2004-2005 fiscal year; and

WHEREAS, it is advantageous to the City to allocate additional funds to the Forrestal Nature Preserve swale Improvement Project; and

WHEREAS, a budget increase in the Capital Improvement Projects Fund is necessary to authorize the expenditure of additional funds for the project.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following adjustments be made to the following funds:

1. Capital Improvement Projects Fund:

330-3033-461-32-00 Professional/Technical Services $35,000

330-3033-461-73-00 Maintenance Improvements $265,000

330-3033-391-10-00 Transfer from measure A maintenance $300,000

2. Measure A Fund

224-3024-431-91-00 Transfer to CIP $300,000

PASSED, APPROVED, AND ADOPTED THE 7th OF DECEMBER, 2004.

ATTEST:

MAYOR

CITY CLERK

State of California )

County of Los Angeles ) ss

City of Rancho Palos Verdes )

I, JO PURCELL, City Clerk of the City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2004-___ was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on December 7, 2004.

City Clerk

Resolution No. 2004-___