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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ASSISTANT CITY MANAGER
DATE: DECEMBER 21, 2004
SUBJECT: BUDGET MEETINGS AND COMMUNITY LEADERS’ BREAKFASTS SCHEDULE FOR 2005
1. Select two dates in February or March for the Budget Policy Issue Workshops.
2. Select two dates in May for the Budget Review Sessions.
During the first year of the two-year budget cycle, the Council usually holds one or two Budget Policy Workshops to discuss budget policy items prior to staff preparing the draft budget document. The Council then holds one or two public Budget Review Sessions to review the draft two-year budget document. Then, as required by the Municipal Code, the Council holds one or two (only one may be necessary) public hearings in June, prior to adopting the budget for the next fiscal year. Also, early in the year, the City Council schedules the two Saturday Community Leaders’ Breakfasts, one in the spring and one in the fall, to meet with resident volunteers and appointed officials of the City.
Budget Policy Issues Workshops
As part of the budget preparation cycle, the City Council has traditionally conducted a Budget Policy Issues Workshop prior to the preparation of the two-year budget document. In the past, staff has compiled the initial list of topics for this meeting and provided an analysis of each item. The input received at the workshops is then incorporated into the draft two-year budget document. Below are suggested dates for the Budget Policy Issues Workshops (please select two dates):
Saturday, February 12, 2005 (tentative Commission/Committee Training Workshop)
Saturday, February 26, 2005
Saturday, March 12, 2005
Saturday, March 19, 2005
Budget Review Sessions
In addition to the budget policy issues workshops, two sessions should be scheduled to provide the City Council with an opportunity to review and comment on the entire proposed budget prior to the formal Public Hearing in June. The Council may complete its review of the draft budget at the first budget review session. If that is the case, then a second session will not be necessary. Below are proposed dates for the Budget Review Sessions (please select two dates):
Saturday, April 16, 2005
Saturday, April 30, 2005
Saturday, May 7, 2005
Saturday, May 14, 2005
Depending on which dates the Council selects for the Budget Review Sessions, the proposed final Public Hearing date for the FY 2005-06 and 2006-07 Budget document is tentatively scheduled for the June 7 or June 21, 2005 City Council meetings.
Community Leaders' Breakfast Meetings
The City has been hosting two Community Leaders' Breakfast meetings per year to create more opportunities for communication with the residents and appointed officials of the City. Should the Council wish to continue these breakfast meetings in 2003, the following is a list of proposed dates for both the spring and fall meetings:
Saturday, April 2, 2005
Saturday, April 9, 2005
Saturday, April 16, 2005 (same as suggested Budget Work Session)
Saturday, September 24, 2005
Saturday, October 1, 2005
Saturday, October 15, 2005
Assistant City Manager