|Back To Agenda||Print Page|
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: DIRECTOR OF PUBLIC WORKS
DATE: MAY 18, 2004
SUBJECT: AWARD A THREE YEAR PROFESSIONAL SERVICES AGREEMENT FOR SOURCE REDUCTION AND RECYCLING ELEMENT (SRRE) AND USED OIL BLOCK GRANT IMPLEMENTATION, AND SUPPORT SERVICES
STAFF COORDINATOR: LAUREN RAMEZANI, SR. ADMINISTRATIVE ANALYST
For the past several years the City has been implementing the City’s Source Reduction and Recycling Element (SRRE) and the Used Oil Block Grant programs in accordance with state mandates. The SRRE identifies how the City will reach
the required state goal to divert City’s waste stream from the landfills by re-using, reducing and recycling material. The used oil block grant program focuses on public education to encourage oil recycling and the proper disposal of the used oil.
The City’s approved diversion rates are as follows:
* Diversion rates are preliminary approved. Waiting for final biennial review approval.
For the 2002 annual report, for the first time, the City has submitted an annual diversion that not only meets but also exceeds the 50% mandate.
SCS Engineers has been the City's SRRE (AB 939) consultant since FY 01-02 and has successfully been providing these support services. Staff is pleased with the quality of work and services provided, however, SCS's agreement ends June 30, 2004. The City sent Requests for Proposals (RFP) to four qualified firms, including SCS Engineers. The City received two responses: 1) SCS Engineers and 2) KJServices Environmental Consulting.
The firms were rated based on the City Council’s adopted criteria as follows:
Staff recommends awarding a new three-year contract to SCS Engineers for
FY 04-05 through FY 06-07, with the possibility of two, one-year extensions by mutual consent. SCS Engineers has been performing AB 939 related consulting work for various cities such as Rolling Hills, Lakewood, and Baldwin Park for several years and also has had AB 939 consulting contracts with the City and County of Los Angeles. The contract will be on a time and materials basis. The proposed not to exceed fee for FY 04-05 is $23,000. SCS Engineers also proposed not to exceed fees of $24,500 and $25,500 for FY 05-06 and FY 06-07. Staff will request funding for these services during the two-year, FY 05-06 and FY 06-07 budget process.
The proposed scope of work for the next few years includes, but is not limited to:
However, staff is satisfied with the work performed by SCS Engineers and does not see any need to change companies at this time.
Funding in the amount of $23,000 has been included in the FY 04-05 budget for these activities. Funding sources are the Used Oil Block Grants and the Waste Reduction Fund. The projected June 30, 2004 Waste Reduction fund year-end fund balance is $591,500.
Dean E. Allison, Director of Public Works
Les Evans, City Manager
Attachments: Agreement (including RFP & proposal)