Rancho Palos Verdes City Council
   

AUGUST 17, 2004 FY03-04 CONTINUING APPROPRIATIONS AUGUST 17, 2004 FY03-04 CONTINUING APPROPRIATIONS

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF FINANCE AND INFORMATION TECHNOLOGY

DATE: AUGUST 17, 2004

SUBJECT: FY03-04 CONTINUING APPROPRIATIONS

Staff Coordinator: Kathryn Downs, Accounting Manager

RECOMMENDATION:

1) Adopt Resolution No. 2004- , amending Resolution No. 2004-45, the budget appropriation for FY04-05, to continue certain expenditure appropriations from FY03-04.

2) Adopt Resolution No. 2004- , amending Resolution No. 2003-42, the budget appropriation for FY03-04, to reduce the budget for continuing appropriations that will be rebudgeted and included in the FY04-05 budget.

EXECUTIVE SUMMARY:

This is an annually recurring staff report (with accompanying resolution) for the sole purpose of ensuring budgetary compliance for FY04-05. Because all of the proposed continued appropriations were included in the FY03-04 budget, there is no fiscal impact on the estimated fund balances presented with the FY04-05 budget. Therefore, the Schedule of Estimated General Fund Reserves as of June 30, 2005 has not been reduced.

BACKGROUND AND DISCUSSION:

At the end of each fiscal year, it is necessary to prepare a summary of budgeted appropriations that must be carried over to the next fiscal year. The attached list of FY03-04 continuing appropriations (Attachment A), includes projects that were included in the FY03-04 budget, but were not completed by June 30, 2004.

The majority of the continuing appropriation items relate to ongoing Public Works projects. Many of these projects are historically performed in the summer months to avoid the rainy season (e.g. street overlay projects and neighborhood beautification grants) or are large projects that take several years to complete (e.g. Point Vicente Interpretive Center Expansion Project). City staff anticipates that the majority of these projects will be completed during FY04-05. However, in some instances, especially in regards to the larger projects, completion will not necessarily occur until after June 30, 2005. In these instances it will probably be necessary to carry over remaining budget amounts to FY05-06 as a part of next year’s continuing appropriations.

Staff reviewed all projects budgeted in FY03-04 during the course of preparing the City’s FY04-05 budget. Staff also recently reviewed the status of FY03-04 expenditures and determined that some amounts previously budgeted in FY03-04 (and expected to be expended prior to fiscal year end) were not actually expended prior to June 30, 2004. These unspent appropriations must be carried over to FY04-05 as continuing appropriations to ensure budgetary compliance.

Staff included the entire amount of budgeted appropriations for FY03-04, including the amount requested for continuance, in the FY03-04 column of the 2004 Five-Year Financial Model that was prepared in conjunction with the FY04-05 budget. Therefore, estimated beginning fund balances presented with the FY04-05 budget were already reduced by the amount of the proposed continuing appropriations. Approval of these continuing appropriations will not change estimated ending fund balances at June 30, 2005.

The list of FY03-04 continuing appropriations (Attachment A) itemizes each project for which staff recommends a continuation of the appropriation into FY04-05. A brief description of each item is provided.

FISCAL IMPACT:

As described previously, the proposed continuing appropriations will have no impact on the estimated (budgeted) fund balance at June 30, 2005 for any of the City’s funds. Therefore, the Schedule of Estimated General Fund Reserves as of June 30, 2005 has not been reduced. The first resolution merely authorizes increasing the FY04-05 budget for each of the continuing appropriations listed in Attachment A. The second resolution authorizes decreasing the FY03-04 budget for the same appropriations.

Respectfully submitted,

Dennis McLean

Director of Finance and Information Technology

Reviewed:

Les Evans

City Manager

RESOLUTION NO. 2004 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS

VERDES, AMENDING RESOLUTION 2003-42, THE BUDGET APPROPRIATION

FOR FY03-04, TO REDUCE THE BUDGET FOR THE APPROVED CONTINUING APPROPRIATIONS

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council: and

WHEREAS, on June 3, 2003, the City Council of the City of Rancho Palos Verdes adopted Resolution 2003-42, approving a spending plan and authorizing a budget appropriation for FY03-04: and

WHEREAS, certain projects included in the FY03-04 budget will be carried over as continuing appropriations to FY04-05 (listed in the attached Exhibit A); and

WHEREAS, the City Council desires that the FY03-04 budget be reduced for each of the continuing appropriations carried over to FY04-05.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following adjustments be made to the FY03-04 budget per the attached Exhibit A:   
       
Decrease the General fund budget as follows:   
       
Finance #001-120-35 Professional/Technical $64,800
       
Information Tech #001-130-35 Professional/Technical $30,000
       
Information Tech #001-130-76 Equipment Replace Chgs $66,000
       
Emergency Prep #001-230-35 Professional/Technical $62,400
       
Emergency Prep #001-230-50 Operating Supplies $10,500
       
Emergency Prep #001-230-54 Printing $1,500
       
Emergency Prep #001-230-69 Training $1,400
       
Emergency Prep #001-230-71 Meetings & Conferences $1,900
       
Public Works Adm #001-301-35 Professional/Technical $75,100
       
Storm Wtr Quality #001-307-30 Maintenance $20,000
       
Building Maint #001-340-30 Maintenance $45,000
       
Parks/Trails Maint #001-341-30 Maintenance $42,800
       
Planning #001-401-35 Professional/Technical $232,900
       
Recreation Admin #001-510-35 Professional/Technical $13,500
       
Rec Special Events #001-540-50 Operating Supplies $10,000
       
Recreation PVIC #001-560-58 Vehicle & Equipment Rental $7,800
       
Decrease the Street Maintenance fund budget as follows:   
       
Street Maintenance #102-302-30 Maintenance $582,600
       
Street Maintenance #102-302-35 Professional/Technical $53,300
       
Decrease the Community Development Block Grant fund budget as follows:   
       
Capital Projects #110-910-35 Professional/Technical $110,400
       
Capital Projects #110-910-82 Improvements $522,500
       
Decrease the Beautification fund budget as follows:   
       
Neighborhood Beaut#112-312-68 City Grants $215,900  
       
Decrease the Public Safety Grants fund budget as follows:   
       
CLEEP Tech Equip #117-217-78 Miscellaneous $48,700
       
Decrease the Habitat Restoration fund budget as follows:   
       
Forrestal Re-Veget #122-322-82 Improvements $171,000
       
Decrease the Abalone Cove Sewer Maintenance District fund budget as follows:   
       
Maintenance #125-325-82 Improvements $18,000
       
Decrease the Capital Improvement Projects fund budget as follows:   
       
Street Improv #330-930-35 Professional/technical $86,100
       
Street Improv #330-930-82 Improvements $1,138,500
       
Storm Drains #330-932-35 Professional/technical $136,600
       
Storm Drains #330-932-82 Improvements $107,700
       
Park Improv #330-933-80 Land Acquisition $1,000,000
       
Sewer Improv #330-935-35 Professional/technical $18,400
       
Decrease the Equipment Replacement fund budget as follows:   
       
Vehicles #781-381-84 Vehicles $75,000
       
Computer Equip #781-382-86 Computer Equipment $121,500
       
Furniture & Equip #781-383-85 Furniture & Equipment $139,000
       
Decrease the Building Replacement fund budget as follows:   
       
Building Improv #786-386-82 Improvements $163,400

PASSED, APPROVED, AND ADOPTED THE 17th DAY OF AUGUST 2004.

___________________________

MAYOR

ATTEST:

______________________

CITY CLERK

State of California )

County of Los Angeles )ss

City of Rancho Palos Verdes )

I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2004- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on August 17, 2004.

_____________________________

CITY CLERK

CITY OF RANCHO PALOS VERDES

RESOLUTION NO. 2004-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS

VERDES, AMENDING RESOLUTION 2004-45, THE BUDGET APPROPRIATION FOR FY04-05, TO INCREASE THE BUDGET FOR CERTAIN CONTINUING APPROPRIATIONS FROM FY03-04.

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council: and

WHEREAS, on June 1, 2004, the City Council of the City of Rancho Palos Verdes adopted Resolution 2004-45, approving a spending plan and authorizing a budget appropriation for FY04-05: and

WHEREAS, certain project expenditures included in the FY03-04 budget were not completed by fiscal year end; and

WHEREAS, the City Council has determined that each of these specific project expenditures (listed in the attached Exhibit A) should be completed in FY04-05; and

WHEREAS, the carryover of these items will not change the estimated (budgeted) ending fund balance at June 30, 2005;

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

                 
The following adjustments be made to the FY04-05 budget per the attached Exhibit A:        
                 
Increase the General fund budget as follows:        
Finance   #101-2020-32-00   Professional/Technical   $64,800    
Information Tech #101-2030-32-00   Professional/Technical   $30,000      
Information Tech #101-2030-94-10   Equipment Replace Chgs   $66,000      
Emergency Prep #101-1026-32-00   Professional/Technical   $62,400      
Emergency Prep #101-1026-61-00   Operating Supplies     $10,500    
Emergency Prep #101-1026-55-00   Printing       $1,500  
Emergency Prep #101-1026-59-10   Training       $1,400  
Emergency Prep #101-1026-57-00   Meetings & Conferences   $1,900      
Public Works Adm #101-3001-32-00   Professional/Technical   $75,100      
Storm Wtr Quality #101-3007-43-00   Maintenance       $20,000  
Building Maint #101-3008-43-00   Maintenance       $45,000  
Parks/Trails Maint #101-3009-43-00   Maintenance       $42,800  
Planning   #101-4001-32-00   Professional/Technical   $232,900    
Recreation Admin #101-5010-32-00   Professional/Technical   $13,500      
Rec Special Events #101-5060-61-00   Operating Supplies     $10,000    
Recreation PVIC #101-5060-44-20   Vehicle & Equipment Rental $7,800        
                 
Increase the Street Maintenance fund budget as follows:         
Street Maintenance #202-3002-43-00   Maintenance       $582,600  
Street Maintenance #202-3002-32-00   Professional/Technical   $53,300      
                 
Increase the Community Development Block Grant fund budget as follows:         
Capital Projects #310-3091-32-00   Professional/Technical   $110,400      
Capital Projects #310-3091-73-00   Improvements     $522,500    
                 
Increase the Beautification fund budget as follows:         
Neighborhood Beaut#212-3012-93-00   City Grants       $215,900    
                 
Increase the Public Safety Grants fund budget as follows:        
CLEEP Tech Equip #217-2017-69-00   Miscellaneous     $48,700    
                 
Increase the Habitat Restoration fund budget as follows:         
Forrestal Re-Veget #222-3022-73-00   Improvements     $171,000    
                 
Increase the Abalone Cove Sewer Maintenance District fund budget as follows:         
Maintenance   #225-3025-73-00   Improvements     $18,000  
                 
Increase the Capital Improvement Projects fund budget as follows:        
Street Improv #330-3030-32-00   Professional/technical   $86,100      
Street Improv #330-3030-73-00   Improvements   $1,138,500
     
Storm Drains   #330-3032-32-00   Professional/technical   $136,600    
Storm Drains   #330-3032-73-00   Improvements     $107,700  
Park Improv   #330-3033-71-00   Land Acquisition   $1,000,000
   
Sewer Improv #330-3035-32-00   Professional/technical   $18,400      
                 
Increase the Equipment Replacement fund budget as follows:        
Vehicles   #681-3081-76-00   Vehicles       $75,000
Computer Equip #681-2082-75-20   Computer Equipment   $121,500      
Furniture & Equip #681-6083-75-10   Furniture & Equipment   $139,000      
                 
Increase the Building Replacement fund budget as follows:        
Building Improv #686-3086-73-00   Improvements     $163,400    
                 
                 

PASSED, APPROVED, AND ADOPTED THE 17th DAY OF AUGUST 2004.

___________________________

MAYOR

ATTEST:

______________________

CITY CLERK

State of California )

County of Los Angeles )ss

City of Rancho Palos Verdes )

I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2004- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on August 17, 2004.

_____________________________

CITY CLERK

CITY OF RANCHO PALOS VERDES