MARCH 12, 2005 ONE-TIME CAPITAL IMPROVEMENTS TO CITY PARK SITES AND FACILITIES AND RESTORATION OF AN ANNUAL CONTRIBUTION TO THE BUILDING REPLACEMENT FUND MARCH 12, 2005 ONE-TIME CAPITAL IMPROVEMENTS TO CITY PARK SITES AND FACILITIES AND RESTORATION OF AN ANNUAL CONTRIBUTION TO THE BUILDING REPLACEMENT FUND

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS & DIRECTOR OF FINANCE AND INFORMATION TECHNOLOGY

DATE: MARCH 12, 2005

SUBJECT: ONE-TIME CAPITAL IMPROVEMENTS TO CITY PARK SITES AND FACILITIES AND RESTORATION OF AN ANNUAL CONTRIBUTION TO THE BUILDING REPLACEMENT FUND

RECOMMENDATION

Provide direction to staff regarding funding to: 1) Purchase a portable generator and associated electrical modifications to the buildings at Ladera Linda Park and Fred Hesse Park; 2) Construct a canopy at the entrance to the Community Room at City Hall; 3) Construct shades structures at Eastview Park and the Ladera Linda Community Center; 4) Replace the bluff top fencing at the Point Vicente Interpretive Center and Abalone Cove Shoreline Park; 5) Repave the parking lots at City Hall; 6) Construct a Trail Link between PVIC and Ocean Front Estates; and, 7) Restore the annual General fund contribution to the Building Replacement Fund.

INTRODUCTION

The discretionary budget items discussed below were originally presented to the City Council during the preparation of the last two-year budget in 2003, but not funding as part of the FY 03-04 & FY 04-05 Budget. Staff feels that the need for these items still exists and is presenting them to City Council for reconsideration. The first three items constitute one-time capital improvements to City park sites and facilities. The fourth item, the Building Replacement Fund, would be an on-going expense, if reinstated.

DISCUSSION

1) Portable Generator and Electrical Modifications at Park Sites

Issue: Should the City purchase a portable generator and make electrical modifications to the buildings at Ladera Linda Park and Fred Hesse Park improve the City’s ability to use these facilities in times of emergency?

Cost: $ 60,000

Funding Source: General Fund

Back-up electrical facilities presently exist at the Civic Center complex. A generator and transfer switch provide immediate power should service be interrupted during an earthquake or other emergency. The Civic Center complex is the only City facility with such a back-up system. The rationale for establishing the back-up power system at both Hesse Park and Ladera Linda Park is that these two facilities are the City’s first and second alternate Emergency Operations Centers, respectively. Having such systems in place would allow either of these two facilities to act as the City’s backup EOC should the Civic Center be significantly damaged by an earthquake or other disaster. In addition, it is conceivable that a certain type of emergency may require the City to provide two centers at both City Hall and Ladera Linda, for example. The proposed back-up system would also allow the City to carry on its regular business, such as a City Council meeting at Hesse Park, should power be interrupted for non-emergency reasons.

2. Canopy at City Hall Community Room Entrance

Issue: Should a canopy be constructed at the entrance to the Community Room?

Cost: $ 6,250

Funding Source: General Fund

A number of visitors to City Hall utilize the entrance to the Community Room directly off the parking lot. This entrance is not well marked, and during the rain there is no protection for people entering and leaving the building. This line item would provide funding to construct a new canopy at the parking lot entrance to the Community Room at City Hall.

3. Construction of a Shade Structures at Eastview Park and Ladera Linda Community Center

Issue: Should shade structure be constructed at Eastview Park and Ladera Linda Community Center?

Cost: $ 32,000

Funding Source: General Fund

Staff has received comments from users of Eastview Park and the Ladera Linda Community Center that their experience would be greatly improved if there were more shade available adjacent to the playground area. There are few mature trees at either of these park sites. This project would construct a freestanding shade structure at each park location at an estimated cost of $16,000 per structure.

4. Replacement of bluff top safety fencing at the Point Vicente Interpretive Center and Abalone Cove Shoreline Park

Issue: Should the safety fencing be replaced at the Point Vicente Interpretive Center and Abalone Cove Shoreline Park?

Cost: $150,000

Funding Source: General Fund

The safety fencing that protects the public from falling over the bluff face at the Point Vicente Interpretive Center and down a steep slope at Abalone Cove Shoreline Park were both installed nearly 20 years ago. The 42-inch high fences consist of wooden posts supporting metal pipe rails in between. Due to weathering and natural erosion, the fencing needs to be replaced and realigned in some places to protect the public safety and welfare.

  1. Repaving the Parking Lot at City Hall

Issue: Should the parking lot at City Hall be repaved?

Cost: $30,000

Funding Source: General Fund

The City Hall parking lot is in need of resurfacing.  The most recent maintenance activity for the lot was a slurry seal treatment more than six years ago.  Since that time the heavy use of the lot together with the damage caused by inclement weather has resulted in several large areas of distress.  A new asphalt overlay will significantly improve the appearance of City Hall, improve safety for pedestrians, and avoid more costly repairs in the future. 

6. Construction of a Trail Link between PVIC and Ocean Front Estates

Issue: Should a link be constructed to join an existing pedestrian trail at Ocean Front Estates with the Point Vicente Interpretive Center?

Cost: $ 20,000

Funding Source: General Fund

Two popular bluff top trails at Ocean Front Estates and the Point Vicente Interpretive Center are separated by a drainage course. A pedestrian bridge is required In order to connect these two popular trail segments. This project would design and construct a bridge over the drainage course.

7. Restoration of an Annual General Fund Contribution to the Building Replacement Fund

Issue: Should the City make the annual contribution to the Building Replacement Fund in FY 05-06?

Cost: $100,000

Funding Source: General Fund

The Building Replacement fund was designed to accumulate monies to finance major improvements and fund a portion of the cost to replace or renovate the main City Hall building, as well as various park site structures.

The fund was established in FY99-00 with an initial $782,000 transfer from the General fund. The General fund made additional transfers totaling $757,000 between FY00-01 and FY02-03. To date, expenditures have been limited to roof repairs, planning building modifications and studio building rehabilitation. The budget for FY04-05 includes $188,400 for additional roof replacements and the improvement of the electrical power supply at City Hall.

The estimated Building Replacement fund balance is $1,386,411 as of June 30, 2005. Staff encourages the City Council to consider the resumption of the annual General fund transfer of $100,000 to the Building Replacement fund in the draft budget document.

Respectfully submitted:

Dean Allison

Director of Public Works

Dennis McLean

Director of Finance/Information Technology

Reviewed:

Les Evans

City Manager